Receptionist & Office Coordinator

4 weeks ago

Calgary, Canada Scovan Inc. Full time

**Receptionist & Office Coordinator**

Calgary, AB

Corporate Services

**ABOUT SCOVAN**

Scovan provides innovative and sustainable solutions for the emerging energy industry, creating long term value for our partners. This means learning from the past, taking advantage of today and being relentless for the future. Our philosophy of delivering high quality products and services is backed by our unique culture. It’s about hard work, disrupting for the better, figuring it out and doing it all with good vibes and great energy.

Scovan is a values driven organization and we work hard to cultivate and grow our unique company culture. Our work environment is fast paced, and high energy balanced with camaraderie, creativity, and empowerment. This fosters a safe learning environment that emphasizes working smart, freedom and accountability, communication, and collaboration. We create outstanding work that is never boring, always innovative and rewarding in every sense of the word.

**THE OPPORTUNITY**

At Scovan’s, our mission is to deliver next generation energy solutions. With a focus on client experience, good vibes and great energy, our office environment is critical in ensuring we foster a professional, productive, and fun work setting.

We are looking for a vibrant individual who can demonstrate Good Vibes and Great Energy every day in the office. In this role, you will work directly with the corporate services team providing reception support as well as support office space requirements. This is a hands-on role - we’re looking for someone who isn’t afraid to get in the trenches and lead by example.

**CORE RESPONSIBILITIES**
- To take ownership of the results and to work to improve future results. This includes taking initiative, teamwork, seeking excellence, learning from mistakes, innovating, accepting feedback, and problem solving;
- Represent the team by participating and/or leading committees, cross functions project teams and initiatives as required;
- Support senior management team as required;
- Motivated, organized, and eager to learn and gain valuable experience;
- Reception - answer calls, greet and direct visitors, represent the values and energy of the company to all those that arrive at our Calgary office
- Collect & Distribute Mail (Main and 5th Floors)
- Office Maintenance - General organization and tidiness of office space (Main Floor & 5th Floors)
- Kitchen Maintenance - General organization and tidiness of kitchen space (Main Floor & 5th Floors)
- Meeting PreparationGeneral organization and tidiness of office space (Main Floor & 5th Floors) Before/After Meetings

Assist with preparation of meeting materials and organize catering as required
- Stationary Maintenance - Organization and inventory maintenance
- Keep kitchens stocked (coffee/tea/cream/milk/sugar)
- Scovan Light Message Board (update weekly)
- Miscellaneous (light) administrative support as required
- Promotional Materials - Organization and inventory
- Maintain Access Cards and Users List
- Welcome baskets for new employees
- Be the forward facing champion for Scovan and raise awareness of our **New Energy**

**QUALIFICATIONS**
- Minimum of 2 years experience in a similar role;
- Work 5 days a week in office and possibly outside of core business hours as required;
- Proficient in Microsoft Office Suite;
- Collaborate with operations and fabrication teams;
- Exceptional and effective communication skills;
- Strong administrative and interpersonal skills;
- Ability to take direction and accountability for administrative duties;
- Excellent time management skills;
- Detail orientated, proactive, and resourceful.

**WHY WORK AT SCOVAN?**
- You are looking to have a large impact at a growing company and work with a high-performance team on challenging problems that affect the world we live in.
- Opportunities to **Grow & Learn**- From career progression opportunities to our Fresh Friday’s, where cross functional teams work on an idea to drive innovation, Scovan fosters an environment for employees to develop themselves and the company.
- Robust benefits package supplemented with a generous **Health Spending Account** and a group **RRSP matching**program.
- Focus on **Employee Wellness **through our mental health support and onsite gym.
- Competitive compensation
- Generous **Paid Time Off**:

- Appreciate Great Recognition Program
- **Flexible Work** - Scovan’s hours of work are flexible with the goal of enhancing productivity and energizing our work teams.

**WHAT SETS US APART?**
- We value high performance, freedom, and responsibility. We don't focus on rules, processes, or procedures. We are candid and transparent and seek excellence in all that we do.
- We tackle challenging problems that others have not been able to solve. We produce great results, build practical yet innovative solutions, and use data to push the business forward. We connect people with a vision and purpose.

There is no better time to become a

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