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Office Administrator/receptionist

4 months ago

Calgary, Canada Aquinas College, Inc. Full time

Office Administration and Receptionist roles are crucial in maintaining the smooth functioning of an office environment. They involve a range of administrative and customer service tasks that contribute to the overall efficiency and professionalism of an organization. Here's an overview of the responsibilities and skills typically associated with these positions:
**Responsibilities**:
Greeting and welcoming visitors: As a receptionist, you will be the first point of contact for guests and clients, providing a positive and friendly impression of the company.

Scheduling and coordinating appointments: Managing the calendar, scheduling meetings, booking conference rooms, and arranging travel itineraries as needed.

Managing the reception area: Keeping the reception area clean and organized, maintaining office supplies, and ensuring a tidy and professional appearance.

Sorting and distributing mail: Receiving, sorting, and distributing incoming mail and packages to the relevant recipients.

Data entry and administrative support: Assisting with various administrative tasks, including data entry, filing, photocopying, and maintaining records.

Assisting other departments: Providing support to different departments within the organization, such as HR, finance, or operations, as required.

**Skills**:Communication skills: Excellent verbal and written communication skills are vital for effectively interacting with visitors, colleagues, and clients.

Customer service orientation: Being friendly, approachable, and customer-focused to provide a positive experience for visitors and callers.

Organization and multitasking: Managing various tasks simultaneously, prioritizing work, and maintaining an organized workspace.

Attention to detail: Paying close attention to accuracy, ensuring that information is recorded and relayed correctly.

Time management: Efficiently managing time to complete tasks within deadlines and being punctual.

Professionalism: Presenting a professional appearance and demeanor, maintaining confidentiality, and adhering to office etiquette.

These are general guidelines, and specific responsibilities and required skills may vary depending on the organization and industry. However, these points should give you a good starting point to understand the key aspects of office administration and receptionist roles.

**Job Types**: Full-time, Permanent

**Salary**: $17.00-$18.00 per hour

**Benefits**:

- Dental care
- Life insurance
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Calgary, AB: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2023-07-01