Administrative Assistant

7 months ago

Mississauga, Canada Feather Friendly® Bird Collision Deterrent Technologies, Inc Full time

**Company Description**

A recent study estimates the annual loss of birds due to glass collisions may be as high as 2 billion birds in the U.S.A., with potentially billions more worldwide* Thankfully, solutions are available to prevent this devastating strain on such a keystone species. Now, more than ever, we have a responsibility to conserve and protect nature.

Since 2006, Feather Friendly® Technologies Inc. has been driven by a passion to be a trusted, scientifically proven solution for preventing bird glass collisions. We are tested and approved by the American Bird Conservancy, Dr. Daniel Klem Jr., FLAP Canada, and many other supporters and partners.

Following set scientific guidelines, we have developed a variety of high-quality solutions, with independent studies showing a 95% and greater reduction in bird-glass collisions. We offer solutions for projects of any size, whether retrofit or new construction The durability and longevity of our solutions also mean that taking action now will save birds for generations to come.

Join us in creating a friendlier, bird-safe world

We seek a highly motivated Administrative Assistant to join our team. In this role, you will be responsible for maintaining and improving data files, working closely with the Vice President to follow up with existing clientele, ensuring the smooth running of tasks, and being the first point of contact for general inquiries. You will assist in the functionality of our company by improving processes and creating automation, improving and implementing communication procedures, organizing paperwork and business documents, and, where appropriate, offering assistance to other key team members.

**Responsibilities**
- Assist the Vice President with follow-up/information sharing/requests to current clientele.
- Ensuring accurate record-keeping in data entry systems (HubSpot).
- Maintaining a “Monthly Projects” report in Excel.
- Other tasks, small projects, or project support as needed.

**Required Skills**:

- Highly proficient in MS Office suite and CRM software (HubSpot experience is a bonus, but it is not required).
- Analytical and problem-solving skills.
- Adaptability, client service, multi-tasking, and confidentiality.
- Highly organized with an ability to prioritize and implement time management.
- Highly proficient in verbal, written, and listening skills.
- Capacity to work as part of a team as well as independently.
- Ability to meet deadlines and attention to detail while ensuring high standards of accuracy.
- Ability to follow instructions provided by the senior leadership team.
- Encourage continuous improvement by identifying needs and suggesting ways of resolving.
- Foster an environment that promotes our Company Mission, Vision, and Values.
- Operate from a place of professionalism and kindness in all you do.

**Required Experience**
- Must demonstrate 2-3 years of experience in an administrative position or highly related work experience.

**Location, Commitments & Benefits**
- The permanent full-time position is at our company headquarters in Mississauga, ON.
- Schedule: Monday to Friday, 9 A.M. to 5 P.M.
- Free parking on-site.
- Casual dress.
- Opportunity to work with a supportive and collaborative team.
- Company laptop and cell phone provided.
- Benefits after three months: Extended Dental and healthcare.
, in-office only. **Not a remote position.**:

- Starting Salary: $45,000 annually or based on experience. Review after three months for the possibility of a salary increase.

**Salary**: From $45,000.00 per year

**Benefits**:

- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 2 years (required)

Work Location: In person

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