Accounts Payable and Receivable Specialist
1 week ago
Position**:Accounts Payable & Receivable Specialist**
Location**:Mississauga, Ontario**
Reports to: Director of Finance
**Job Type**: Full time
Job Category: Accounting/Finance
Industry: Commercial and Institutional HVAC
Temspec Inc. is an original equipment manufacturer (OEM) of heating and cooling equipment for the North American school and high-rise condominium / hotel markets. We are a team of problem-solvers who understand issues deeply and are creative in adding value for our customers. We place great emphasis in practicing our core values of Fair and Caring, Reliable and Accurate, Consistent and Curious.
Reporting to the Director of Finance, the **Accounts Payable & Receivable Specialist** is a key member of a dynamic finance team responsible for the smooth operations of the Accounts Payable (AP) & Accounts Receivable (AR) functions. This role is responsible for managing the AP and AR processes in accordance with company procedures and established accounting standards.
This position is full-time on-site, and we are looking for people who share our purpose of making comfortable living environments, sustainably.
**Responsibilities**:
**Accounts Payable (80%)**
- Perform AP function which includes 3-way matching, invoice coding, invoice entry, and generating payment schedule.
- Generate payment to vendors on a routine schedule and match the cheques with backups for review by the Director of Finance.
- Communicate with vendors seeking payment, to manage expectations, and to follow up on credits and discrepancies.
- Review and follow up on uncleared cheque payments.
- Validate vendors’ statement of accounts and reconcile the statements to AP ledger.
- Monitor AP aging and keep accounts current, ensuring vendors are paid within credit terms, and to take advantage of early payment discounts when appropriate.
- Set up new AP vendors and maintain AP vendor database.
- Develop and maintain a filing system for AP records and documents to ensure easily accessible information.
- Work with the Senior Accountant to ensure AP subledgers agree to GL control accounts.
- Compile credit card expense reports for review by Director of Finance.
- Manage the postage machine, ensuring it is topped up as necessary.
- Provide reports and analysis of payables.
- Assist in streamlining the AP process by identifying areas for performance improvement.
**Accounts Receivable (20%)**
- Generate sales invoices based on pack lists created by the shipping department.
- Send invoices to customers after approval from Sales Managers and Director of Finance.
- Monitor AR Aging report and send Statement of Accounts to customers.
- Follow up with customers on overdue balances and escalate to Director of Sales per established AR collection process.
- Prepare analytical and ratio analyses relevant to AR so management can gain a better understanding of how collection efforts are progressing.
***Required skills**:
- Bachelor’s degree in accounting, finance, or business.
- Minimum 3 years of progressive work experience in a similar role; preferably with experience working in a manufacturing environment.
- Must have experience in full-cycle AP process.
- Experience working with ERP systems.
- AP automation experience would be an advantage.
**In addition to the afore-mentioned qualifications and experiences, we are looking for individuals who can make a difference by consistently demonstrating the following traits**:
- A high degree of problem-solving, analytical, and decision-making skills.
- High level of reliability, accuracy, and attention to detail.
- Excellent verbal and written communication skills with the ability to interact with external suppliers, customers, and all levels within the organization.
- Pro-active and able to work with mínimal supervision and as part of a team.
- Curious and possess a continuous-improvement mindset, with a personal desire to learn and add value to the business.
- Resourceful, solution-focused, and comfortable working with other departments.
- Inherently demonstrate a high level of integrity and be trustworthy.
- Ability to act in difficult and challenging situations and deal with uncertainty.
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