Production Administrative Assistant

6 months ago

Abbotsford, Canada Stella-Jones Inc. Full time

Stella-Jones is North America's leading producer of industrial pressure-treated wood products. Responding to the vital infrastructure needs of our economy, we manufacture and distribute railway ties, utility poles, residential lumber and industrial wood products across the continent. The Company’s common shares are listed on the Toronto Stock Exchange (TSX: SJ).

Stella-Jones recruits team members who embody our core values and desire an environment where growth is inspired, dedication is recognized, and achievement is rewarded. Our ever
- expanding footprint provides a great prospect for career advancement as we seek to develop our emerging leaders.

The Production Administrative Assistant position supports the BC Pole Fibre business by processing pole fibre transactions (poles/barkies/non-pole) that include payables, inventories and sales invoices. The position supports the month-end process with general accounting duties to support the accounting team, along with general office support to local facility.
Contractor Pay
- Imports classing data to scale system; reviews classing reports and exports completed loads daily to Fiber Track
- Barkie purchase contracts, set-up, maintain and validate barkie loads for payment
- Barkie load entry (custom peeling sites) and validation
- Log load entry; non-pole sale entry and invoicing
- Handle major fibre supplier inquiries

Barkie and Non-Pole Load Processing
- Imports Barkie Loads & Hand-Scale Data to Scale System
- Imports Classing data to Scale System; reveiws Classing reports and exports completed loads daily to Fiber Track
- Reviews Harvest Billing System Daily for Scale data’s successful transmission
- Tracks Non-Pole Volumes in Scale System; also tracks Non-Pole inventory in spreadsheet for inventory valuation
- Tracks Boomsticks and Gear inventories, activity and movement
- Enters Non-Pole Sales & Boomstick/Gear Sales in BB and generates invocies for Customers; generates a Non-Pole Sales Report
- Tracks Barkie Loads and Peel-out results for Boom Proforma Reporting

Month-end Assitance
- Reconcile barkie inventory loads and dollars for coastal sites
- Assist with preparation of various production reports
- Reconcile inventory pieces from log admin system to Accounting system
- Receipt and freight reconciliation

Shipping/Receiving
- Collection and completion of required documentation for all incoming and outgoing semi-finished product loads
- Communication with accounting department to ensure accurate inventory tracking
- Communication with freight carriers and assistance in scheduling of inbound/outbound loads

General
- Post payables invoices for Job Costing; route and follow up on invoices for approval.
- Assist as needed in various data entry tasks that contribute to weekly pay and cheque runs
- Maintain files of logging and other contracts
- Holiday coverage for other accounting clerk
- Strong communication with log yard supervisor, on site contractor, scaler, and pole buyers
- Performs other duties as required

**Qualifications**:

- College Diploma or equivalent in accounting or business-related field
- Minimum 3 years of related experience
- Effective interpersonal and communication skills
- Attention to detail, monitor and check work or information
- Strong accounts payable knowledge
- Intermediate computer skills (Microsoft Office) with proficiency in Excel

As a Stella-Jones employee, you will enjoy access to excellent benefits and incentives, including:

- Extended health and dental coverage
- Life insurance and accidental death & dismemberment (AD&D)
- Short-Term and Long-Term disability coverage
- Competitive compensation
- Annual Profit Share Program
- Retirement program (RRSP) with generous Company match (150% of employee's 4% contribution)
- Company Share Purchase Program with 10% Company contribution match
- Career advancement opportunities

Stella-Jones is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, provincial, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Stella-Jones makes hiring decisions based solely on qualifications, merit, and business needs at the time.

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