Administrative Assistant

7 days ago

Abbotsford, Canada CanWest Aerospace Inc Full time

**Job description**

This position has been created to fill a need for a strong administrative person to perform the reception duties and administrative assistant tasks.

**Responsibilities**:

- Administrative Assistant duties including but not limited to: Entering calendar appointments/meetings billing, copying, scanning, printing, typing/word processing and filing duties as assigned.
- Work may include: researching/organization/booking of flights, accommodation and rental cars
- Planning, coordinating and managing of events including but not limited to: Organizing appropriate guest lists, invitations, informing staff required, contacting vendors for rental equipment, catering, supplies, etc.
- Working directly with the Production Manager to organize repair orders and document the progress of work and all paperwork
- Picking parts and building kits (Collection of parts)
- Pick & Pack parts/materials upon request. Perform day-to-day receiving and restocking of inventory and processing outgoing shipments.
- Track and trace inbound and outbound shipments to various locations, vendors/suppliers, customers, and update system accordingly.
- Issue shipping instructions and provide routing instructions for finished goods and raw materials (International Shipments).

**About You**:

- Interacting with customers and staff energizes you and puts a smile on your face.
- You love problem solving, details and having fun while working hard.
- You are a self-starter who takes initiative and works well under pressure with a lot going on all around you.
- You have strong analytical and critical thinking skills and willing to persevere to get to the bottom of things. Always looking for ways to improve things.
- You are tech-savvy and proficient at using Microsoft Office programs specifically Word, Excel, and Outlook. Able to learn our ERP software at the heart of the business. You are able to type fast and accurately.
- You have at least graduated high school and better yet you have formal administrative training or completed relevant courses from a recognized/accredited training provider.
- You have no issues sometimes wearing a few hats and understand the bigger picture. You see every day as an opportunity to overcome challenges that present themselves.
- You are dependable and able to work on your own and as a part of a team.
- You are proud of your work and take responsibility for it.
- You have an optimistic disposition towards life and work.
- **About Us**:

- We are an energetic group that loves to fix problems and come up with creative solutions.
- Canwest Aerospace Inc is a Maintenance Repair and Overhaul (MRO) facility providing aircraft and component maintenance services globally.
- As a small to medium-sized business we have a family dynamic and consequently as a company it allows us to be flexible in providing great customer service and quality work.
- We provide a lot of in house training and mentoring to empower our staff.
- Benefits offered include a very generous Extended Health Group plan which covers everything from extended medical (including pharmaceutical), dental, optical, paramedical services (massage, chiro, ortho ) and insurance (travel and life).

**Experience**:

- Microsoft Excel: 1 year (required)
- Microsoft Office: 1 year (required)
- Administrative experience: 1 year (required)
- Microsoft Word: 1 year (required)

Work Location: In person

**Job Types**: Full-time, Permanent

Pay: $22.00-$25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

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