Administrative Assistant
6 months ago
Payless Repairs Ltd are seeking a dynamic individual to provide overall reception and administrative support. The applicant will be friendly, welcoming and thrive in a positive, progressive atmosphere, respecting and valuing the diversity of individuals. We are looking for an individual who can contribute to our business operations and future growth.
**Job Tile **Administrative Assistant
**Duration**:Permanent, Full Time 40 hours/week
**Salary**:$28.00 per hour
**Location**: 4378 Bradner Road Abbotsford, BC, V4X 1S8
**Benefits**:Benefits Extended benefits after 3 -months probationary period
**Overtime**:As per BC Labour laws
**Vacancy**:1 Vacancy
**Start date**:As soon as possible.
**Primary Duties**:
- Provides administrative support to the Manager and staff team.
- Support in the maintenance and enhancement of computerized and manual filing systems, meeting coordination, communication mechanisms, and the development of systems to ensure efficiencies
- Provide administrative support at meetings involving the community including meeting minutes and other supports
- Respond to general and specific customer inquiries.
- Maintain the program database by entering data, supporting analysis, and generating reports as required
- Provide key administrative support to the Manager.
- Produce materials for promotion such as electronic flyers.
- Assists with program communication to clients and staff members (e.g. mail-outs, social media)
**Academic and Job Experience Required**:
- Over 2 years of administrative support experience
- Diploma in business administration is highly desirable.
- Must have proficiency in Microsoft Office Suite: Word, Excel, Outlook, PowerPoint, and CRM tools.
- Production and utilization of excel spreadsheets used for reporting and analysis.
- Perform periodic system analysis checks.
- Use a rational mindset to troubleshoot issues. Ability to resolve matter or refer to upper management as required.
- Activate / inactivate / modify user profiles and accesses in our computer database & systems.
- Maintain and manage files and records.
- Set up or revise processes within truck parts therefore knowledge of various truck parts & engines is very desirable.
- Create daily work plan, new letter templates, inserting images, phone # updates, etc.
- Assist with production of Standard Operating Procedure (SOP) materials.
**Knowledge, Skills and Abilities Required**:
- High level of proficiency in Microsoft Office Applications (Word, Excel, Outlook)
- Strong knowledge of working in truck parts & engines is considered very beneficial.
- Excellent people skills
- Extremely dependable and punctual
- Prioritize tasks according to importance in a fast-paced environment.
**Desired Requirements**:
- Experience working within a busy auto repair facility is desirable
- Lankar, Automotive Software & iTrack pro for inventory control expertise is highly desirable.
- Some experience working with website updates is an asset
- Ability to work flexible hours, including evenings.
**Basic Requirements**:
- References and Criminal record check
**How to apply**:
Send your resume to: Attention: office Manager.
**By mail**:4378 Bradner Road Abbotsford, BC, V4X 1S8
**Salary**: $28.00 per hour
Expected hours: 40 per week
**Benefits**:
- Extended health care
- Paid time off
Schedule:
- Monday to Friday
- Morning shift
- Weekends as needed
Supplemental pay types:
- Overtime pay
Ability to commute/relocate:
- Abbotsford, BC V4X 1S8: reliably commute or plan to relocate before starting work (required)
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
**Language**:
- Mandarin (preferred)
Work Location: In person
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