Travel & Administrative Assistant

1 week ago


Calgary, Canada VINCI Group Full time

**WHO WE ARE**

Mud Bay Drilling is a high-quality, geotechnical, environmental, and exploration drilling contractor. During the past 50 years of continuous operation, we’ve built a reputation based on trust and experience. Mud Bay specializes in the collection, analysis and presentation of sub-surface engineering data for site characterization, foundation design, stability analysis and seismic / liquefaction assessment in the geotechnical, mining, transportation, infrastructure and environmental engineering industries.

Mud Bay Drilling offers a comprehensive benefits package for all regular full-time employees including extended health, dental, long-term disability and life insurance, wellness program, RRSP matching, corporate stock incentives, a referral bonus, professional development and more

**ABOUT THE OPPORTUNITY**

**WHAT YOU'LL DO**
- Answer phones, direct calls, send messages
- Be available at the office during office hours to provide attendance to suppliers, agents, and clients
- Book and adjust travel arrangements for 90+ staff under the direction of the Travel & Housing Coordinator
- Be available to make and modify bookings outside of regular business hours at the request of the Travel & Housing Coordinator
- Be responsible for general office upkeep under the direction of the Administrative Manager
- Assist with project tracking and invoicing
- Assist with reconciliation of expenses and support to accounting and finance teams
- Ensure file organization based on office protocol
- Provide ad-hoc support around the office as needed
- Assist with documentation and packing of mail and shipments

**WHAT WE'RE LOOKING FOR**
- Relevant experience in travel or logistics coordination and/or administrative experience is an asset
- Ability to work outside of regular business hours
- Exceptional organizational skills with the ability to work efficiently and maintain a high degree of accuracy
- Ability to prioritize tasks, identify problems and provide potential solutions
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to develop and maintain relationships with clients, suppliers and partners
- Flexibility and adaptability to changes in business processes, goals and priorities
- Ability to take direction and feedback from senior, contemporary and junior staff

Mud Bay Drilling is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other status protected by applicable law.



  • Calgary, Canada Gant Travel Full time

    We’re looking for a few great travel agents who embrace technology and aren’t afraid of innovation and improvement. We love online bookings! We process more online every year - but when the weather is rotten and time is running short, every traveler needs a good travel agent. That’s why we’re hiring trained travel agents so we can continue to grow...

  • Travel Agent

    1 week ago


    Calgary, Canada I & J Travel Inc Full time

    **Overview** We are seeking a passionate and dedicated Travel Agent to join our dynamic team. In this role, you will be responsible for helping clients plan and book their dream vacations, ensuring a seamless travel experience from start to finish. If you have a love for travel, exceptional customer service skills, and a knack for sales, we want to hear from...


  • Calgary, Canada Elite Travel Management Full time

    **WeCare 24/7 Associate**- Urgent Assistance** **Who’s** right for the job?** You have been told that you are great with people, you love helping others and do so genuinely. Your ideal environment is interacting with others from the comfort of your own home. You are a natural communicator that will work to solve the issues of others, can multitask using...


  • Calgary, Canada MULTI CULTURE TRAVEL WORLD LTD Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 32 hours per week - Education: - Expérience: **Education**: - Secondary (high) school graduation certificate - or equivalent experience **Work setting**: - Retail/wholesale establishment/distribution centre - Travel wholesalers - Tourism/travel services **Tasks**: - Direct...


  • Calgary, Canada Central Mountain Air Full time

    **Administration Assistant** At Central Mountain Air, we pride ourselves in providing vital air connectivity to remote communities nestled within the stunning landscapes of Alberta and British Columbia. Our commitment to safety, reliability, and exceptional customer service is at the core of everything we do. Join our dedicated team and become an integral...


  • Calgary, Canada Long View Systems Full time

    **Long View. A career that helps you get more out of life.** A Long View career helps you get more out of life. We don’t just say it, we prove it. Every day. We’re proud of our reputation as one of North America’s most dynamic IT providers — and we’re even prouder of our culture that allows our people to live life to its fullest. At Long View, we...


  • Calgary, Canada Gaurav Travel World ltd Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate - or equivalent experience **Tasks**: - Establish and implement policies and procedures - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Answer electronic...


  • Calgary, Canada EDUCATION STATION Full time

    **Key Responsibilities**: - **General Office Management**: Manage day-to-day administrative functions including answering phones, scheduling appointments, and managing office supplies. - **Data Entry**: Accurately enter and maintain data in spreadsheets, databases, and company systems. - **Scheduling and Coordination**: Schedule and coordinate meetings,...


  • Calgary, Canada Mercer Full time

    Mercer Wealth is seeking an **Administrative Assistant** for our Calgary office. **What can you expect?** The Administrative Assistant will support a group of consultants by providing an in-depth knowledge of administrative procedures and tools. The applicant must have a basic understanding of the business service area, clients, key terms and service...


  • Calgary, Canada MULTI CULTURE TRAVEL WORLD LTD Full time

    Work Term: Permanent - Work Language: English - Hours: 32 hours per week - Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years - or equivalent experience - ** Work setting**: - Private sector - Urban area - Willing to relocate - ** Tasks**: - Implement new administrative procedures - Review and evaluate new...


  • Calgary, Canada MULTI CULTURE TRAVEL WORLD LTD Full time

    Work Term: Permanent - Work Language: English - Hours: 32 hours per week - Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years - or equivalent experience **Work setting**: - Private sector - Urban area - Willing to relocate **Tasks**: - Implement new administrative procedures - Review and evaluate new...


  • Calgary, Canada Plum Gas Solutions Full time

    Are you a self-motivated Administrative Assistant eager to contribute to the success of a thriving company? Do you have a passion for maintaining the highest standards of performance? We are looking for a dedicated and driven individual to join our dynamic team. This position will provide opportunities for you to **stretch your knowledge and fully utilize...


  • Calgary, Canada PetroChina Canada Full time

    The Administrative Assistant will support all PCC departments and functions by providing professional, efficient and effective administrative support. **Accountabilities**: The accountabilities of this position include, but are not limited to: - Prepare for, attend, and take minutes for weekly Directors’ and quarterly HSSE Committee Meetings and...


  • Calgary, Canada MULTI CULTURE TRAVEL WORLD LTD Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 32 hours per week - Education: - Expérience: - **Education**: - Secondary (high) school graduation certificate - or equivalent experience - ** Work setting**: - Private sector - Urban area - Willing to relocate - ** Tasks**: - Implement new administrative procedures -...


  • Calgary, Canada MULTI CULTURE TRAVEL WORLD LTD Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 32 hours per week - Education: - Expérience: **Education**: - Secondary (high) school graduation certificate - or equivalent experience **Work setting**: - Private sector - Urban area - Willing to relocate **Tasks**: - Implement new administrative procedures - Review and...


  • Calgary, Canada Longbow Capital Full time

    **Position Title**: Administrative Assistant** **Location**: Calgary, Alberta **Longbow Capital Inc.** **Longbow Capital Inc. is a dynamic and growing private equity firm in downtown Calgary, AB. We are seeking an Administrative Assistant to help maximize the effectiveness of our investment team and to support the office.** **Position...


  • Calgary, Canada Equation Staffing Solutions. Full time

    Our client in downtown Calgary is seeking a skilled administrative assistant to provide support to the legal team. If you have strong administrative experience supporting management, submit your resume for review. This position is hiring right away - don’t wait! **Responsibilities include**: - Provide administrative support to the executive & legal team,...


  • Calgary, Canada Suncoast Built Full time

    **About Us** At Suncoast Built, we specialize in designing and supplying premium-quality components for outdoor enclosures, including screen rooms, sunrooms, patio covers, and louvered roofs. Our innovative products transform outdoor spaces into exceptional living areas, allowing customers to enjoy their patios, decks, and yards in comfort all year...


  • Calgary, Alberta, Canada WSP in Canada Full time

    We are seeking an experienced Administrative Project Assistant to join our Property & Building Structures team in Calgary. As an Administrative Project Assistant, you will provide critical support to the team, ensuring efficient project delivery and excellent client service.ResponsibilitiesYour key responsibilities will include:Coordinating administrative...


  • Calgary, Canada Aztec Engineering Inc. Full time

    **Administrative Assistant** **Job Summary** Aztec Engineering provides quality designs, solutions and support to the oil and gas industry. At Aztec, we recognize that our employees are the foundation of our success and we are committed to developing strong and talented staff in a collaborative, team-based environment. We are currently looking for an...