Travel & Administrative Assistant

2 weeks ago

Calgary, Canada VINCI Group Full time

**WHO WE ARE**

Mud Bay Drilling is a high-quality, geotechnical, environmental, and exploration drilling contractor. During the past 50 years of continuous operation, we’ve built a reputation based on trust and experience. Mud Bay specializes in the collection, analysis and presentation of sub-surface engineering data for site characterization, foundation design, stability analysis and seismic / liquefaction assessment in the geotechnical, mining, transportation, infrastructure and environmental engineering industries.

Mud Bay Drilling offers a comprehensive benefits package for all regular full-time employees including extended health, dental, long-term disability and life insurance, wellness program, RRSP matching, corporate stock incentives, a referral bonus, professional development and more

**ABOUT THE OPPORTUNITY**

**WHAT YOU'LL DO**
- Answer phones, direct calls, send messages
- Be available at the office during office hours to provide attendance to suppliers, agents, and clients
- Book and adjust travel arrangements for 90+ staff under the direction of the Travel & Housing Coordinator
- Be available to make and modify bookings outside of regular business hours at the request of the Travel & Housing Coordinator
- Be responsible for general office upkeep under the direction of the Administrative Manager
- Assist with project tracking and invoicing
- Assist with reconciliation of expenses and support to accounting and finance teams
- Ensure file organization based on office protocol
- Provide ad-hoc support around the office as needed
- Assist with documentation and packing of mail and shipments

**WHAT WE'RE LOOKING FOR**
- Relevant experience in travel or logistics coordination and/or administrative experience is an asset
- Ability to work outside of regular business hours
- Exceptional organizational skills with the ability to work efficiently and maintain a high degree of accuracy
- Ability to prioritize tasks, identify problems and provide potential solutions
- Excellent written and verbal communication skills.
- Strong interpersonal skills with the ability to develop and maintain relationships with clients, suppliers and partners
- Flexibility and adaptability to changes in business processes, goals and priorities
- Ability to take direction and feedback from senior, contemporary and junior staff

Mud Bay Drilling is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other status protected by applicable law.

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