Administrative Assistant

3 months ago

Calgary, Canada Plum Gas Solutions Full time

Are you a self-motivated Administrative Assistant eager to contribute to the success of a thriving company? Do you have a passion for maintaining the highest standards of performance? We are looking for a dedicated and driven individual to join our dynamic team. This position will provide opportunities for you to **stretch your knowledge and fully utilize your skills**, all while adding value to an exceptional company with a stellar reputation.

**Who is Plum Gas Solutions?**

We provide proprietary pressure regulation systems and related services to customers across a variety of industries to manage the pressure and temperature of natural gas. Plum's highly experienced team of industry professionals bring a long track record of success in projects across the US and Canada.

**Why work for Plum Gas Solutions?**

In addition to joining a dynamic work environment, our compensation and benefits package is designed to encourage longevity with the company. Below are some of the benefits offered:

- Competitive salary
- Paid time off
- Paid holidays
- Medical, Dental, Vision Benefits

**The Position**:

- Manage and maintain the COO's calendar, including scheduling meetings, appointments, and travel arrangements.
- Assist in scheduling travel for executives and Business Development staff.
- Prepare and edit correspondence, presentations, reports, and other documents.
- Coordinate logistics for meetings, including preparing agendas, materials, and follow-up actions.
- Serve as a liaison between the COO and internal/external stakeholders.
- Manage expense reports, invoices, and budget tracking for the COO.
- Assist with event planning and coordination for company events, meetings, and conferences.
- Provide backup support to other administrative staff as needed.
- Lead and manage special projects as assigned by the COO, ensuring timely completion and alignment with company goals.
- Conduct research, gather data, and prepare reports or presentations on various topics related to the projects.
- Collaborate with cross-functional teams to ensure project deliverables are met.
- Track project progress and provide regular updates to the COO and relevant stakeholders.
- Develop and implement project plans, timelines, and budgets as necessary.
- Assist with the implementation of a company-wide Document Control System.
- Assist with the implementation and ongoing management of Sales Customer Relationship Management Program and ongoing management of sales KPI reporting.
- Assist with the implementation of Asset Management System and ongoing administration of same.
- Create and manage customer support request log.
- Demonstrate the ability and willingness to travel occasionally (approximately two days per quarter) to assist with event coordination and meetings.
- Other duties as assigned.

**Qualifications**:

- Associate's degree in Business Administration, Project Management, or a related field. Bachelor's degree preferred.
- 5+ years of experience as an administrative or executive assistant, preferably with project management responsibilities.
- Previous experience in a manufacturing environment or role preferred.

**Desired Skills and Competencies**:

- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Visio) and project management software.
- Excellent communication skills, both written and verbal.
- Ability to handle sensitive information with discretion and confidentiality.
- Strong problem-solving skills and the ability to anticipate needs and prioritize tasks.
- Demonstrated ability to manage multiple projects and deadlines in a dynamic environment.
- Exceptional attention to detail and organizational skills.

**Interested**?**

**_
Plum Gas Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetics, status as a veteran, or any other protected status established by federal, provincial, or local laws. _**

**_We are committed to creating an inclusive, diverse, and accessible work environment. If you require any accommodation during the recruitment process, please do not hesitate to reach out to our HR department._**

**_ Disclaimer: Plum Gas Solutions has considered several points such as cost of living and general industry pay standards when determining the provided salary range. However, final salary packages will be determined by factors such as years of experience and growth potential_**_._

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