Executive Assistant

2 weeks ago

Mississauga, Canada Finastra USA Corporation Full time

**Responsibilities**:
**Job Description**:
**What will you contribute?**

We are currently seeking an Executive Assistant to provide outstanding support to 2-3 Executives and/or Senior Leaders. This is a fantastic opportunity to join a dynamic and ambitious business at an exciting time of growth.

**Responsibilities**:

- Responsible for managing a busy diary with many conflicting priorities - able to resolve clashes swiftly and troubleshoot or escalate where needed
- Be action oriented and resourceful - take on new opportunities & challenges with a sense of urgency, high energy, & enthusiasm completing projects and special assignments with prioritization, time management, and problem-solving
- Developing a good understanding of business priorities, in order to support in setting agendas for weekly management meetings, taking minutes and actions at key meetings and ensuring follow up
- Proactively assisting with document creation and maintenance
- Preparing and collating information for board packs via Powerpoint
- Drafting variety of business communications on behalf of SVP
- Facilitating the seamless running of every day greeting guests, preparing meeting rooms, timekeeping etc
- Supporting with a wide variety of internal and external events
- Liaising both internally and externally with network, key stakeholders and clients
- Co-ordinating travel, hotels, visas
- As with this type of role, ad hoc tasks as required, sometimes of a personal nature

**Specifications**:

- Proficient MS Outlook/Word/Powerpoint/Sharepoint skills
- Excellent written and verbal English, comfortable with drafting high-quality business correspondence
- Sharp, highly organized and systematic
- Collaborative and senior enough to influence other EA’s, HR and business
- Forward thinking - Able to troubleshoot issues before they become problematic, and proactively anticipate priorities
- Ability to exercise discreetness around sensitive and business issues
- High pace - Supreme efficiency and attention to detail with the ability to adeptly multi-task
- Patience, tenacity and flexibility, with a calm and "unflappable" nature
- Self-initiative solution driven and able to think quickly on your feet
- "No task too small" attitude, happy to get stuck in and get things done
- Ability to build positive working relationships and work well with colleagues and stakeholders at all seniorities
- Honesty and integrity trustworthy
- Resilience - keeps going when the going gets tough, remains optimistic in the face of challenges

Finastra is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). We will accommodate applicants' needs upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require. Information received related to accommodation will be addressed confidentially.

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