Executive Assistant

3 weeks ago


Mississauga, Canada Newmar Window Manufacturing Inc. Full time

**Office Manager / Exec. Assistant - Monday to Friday; 8:30am - 5:00pm**

**DUTIES AND RESPONSIBILITIES**
- Managing the day-to-day activities of the office, ensuring smooth functioning on a day-to-day basis
- Providing administrative support to various departments and executives
- Maintaining office efficiency by implementing and improving office systems, layouts, and procedures
- Directly managing administrative staff
- Coordinating office maintenance and repairs, managing office supplies, and overseeing equipment inventory
- Assisting in budget planning and monitoring expenses related to office operations, supplies, and services
- Maintaining accurate records, files, and databases, both physical and digital
- Serving as a point of contact between management, employees, clients, ensuring effective communication
- Implementing and enforcing office policies and procedures, ensuring compliance with company standards and regulations at all times

**COMPETENCE AND QUALIFICATIONS**
- College degree in business administration, office management, or a related field
- A minimum of 7-10 years of previous experience in an administrative or office management role
- Ability to manage multiple tasks, prioritize workloads
- Excellent attention to detail
- Excellent written and verbal communication skills
- Strong leadership and interpersonal skills to manage and motivate administrative staff
- Must have strong problem-solving skills, ability to identify issues, propose solutions, and make decisions in a timely manner
- Ability to adapt to changing priorities and work in a fast-paced environment
- Strong attention to detail, with superior organizational and time management skills (ability to multi-task)
- Ability to prepare reports and maintain detailed and organized records
- Highly professional and able to use good judgment and maintain a high level of confidentiality
- Responsible and dependable, with a strong willingness to learn and adapt

**Benefits**:

- Dental care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Work Location: In person


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