Clinical Administrative Assistant

7 days ago

Oakville, Canada Highmark Interactive Full time

**About Us**

Highmark Interactive was created to change the paradigm of testing and management for brain and mental health. Highmark’s vision is a world where health is optimized by the fusion of human ingenuity and technology. Highmark’s approach is focused on providing real-time data to health providers to support proactive, preventative interventions and targeted care planning to improve health outcomes. By unlocking insights, Highmark’s platform enables precision medicine and creates a more contemporary model for delivering better outcomes in medical, mental health and rehabilitation services.

**_Highmark Health,_** a Highmark Interactive Company (the “Company”) is looking for a full time Clinical

The role offers an opportunity to share your expertise and be part of a growing team.

**The Opportunity**

We are looking for a full time Clinical Administrative Assistant to join our fast-paced scaling start-up business. The Administrative Assistant will report to the Administrative Lead and will support in an administrative capacity, demonstrating a high degree of professionalism, initiative, and independence in supporting the Clinical team on a wide variety of administrative tasks. This is a remote work opportunity, with occasional in person meetings and support as required.

**Responsibilities**:

- Prepare and submit various documents related to a patient's file, including managing the process from start to finish ensuring all steps are followed to complete the submission process.
- Coordinate with in-house and external practitioners to obtain all necessary information and signatures to complete the documentation.
- Interact with patients virtually to obtain information and signatures.
- Submit documentation and follow up on approvals.
- Manage and ensure all updates and or changes to paperwork are properly documented, submitted, and coordinated with practitioners and patients.
- Maintain and improve privacy processes.
- Good communication with internal team members to ensure all practitioners, patients and admin team are updated about OCF18.
- Post payments and track AR experience in collections and sales.
- Other ad-hoc duties and projects as required.

**Qualifications and Experience**:

- Post-secondary education in Administration or related discipline an asset.
- Minimum 1 year of related experience in a similar position; experience in healthcare, private clinic or insurance is an Asset.
- Strong computer knowledge including HCAI software, MS Office, Telus, Adobe, Google Drive.

OSCAR EMR and OHIP billing knowledge an asset
- Strong attention to detail, time management and organizational skills
- Ability to multitask, prioritize, and adapt to situations in a highly dynamic and quick-paced environment.
- Excellent communication (oral and written)
- Highly adaptable, flexible professional who embraces teamwork, and can work independently.
- Sound judgment, tact, and ability to maintain confidentiality.

**What We Offer**
- Competitive base compensation
- Supportive colleagues and leadership team
- Full-time work from home with occasional requirement for in person training or team meetings.

We thank all applicants for their interest; however only those best suited to our current needs and qualifications will be contacted. No agencies please.

Disabilities Act, 2005 (AODA). If you require accommodation at any time throughout the recruitment process, please speak with the Hiring Manager.

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$45,000.00 per year

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Are you legally authorized to work in Canada?

**Experience**:

- 1 year Clinical Admin experience (required)

Work Location: In person

  • Clinic Assistant

    2 weeks ago

    Oakville, Canada MCI Onehealth Technologies Full time

    MCI The Doctor's Office is one of Canada's largest primary medical care groups, with 17 clinics conveniently located across Ontario and Alberta. MCI The Doctor's Office allows more than one million patients to access a vast, multidisciplinary group of medical doctors, specialists, healthcare practitioners and therapists, and related services. A career with...

  • Clinic Administrator

    2 weeks ago

    Oakville, Canada CannaWay Clinic Full time

    **General Position Description** The Clinic Administrator is a key position for any medical practice. This person will ensure good business practices for the organization and will work alongside the clinical team to ensure the highest level of patient care. **Position Accountabilities** - Strive to provide the highest level of patient support - Be...

  • Clinic Receptionist

    3 weeks ago

    Oakville, Canada Oak Physio & Wellness Full time

    Join Our Team at OAK Physio & Wellness Clinic in Oakville! We are currently looking for a dedicated and enthusiastic Clinic Receptionist/Administrator to join our dedicated team on a full-time basis. **What We're Looking For**: - A warm and friendly individual with a positive attitude - Strong multitasking abilities and keen attention to detail - Social...

  • Administrative Assistant

    2 days ago

    Oakville, Canada Inside Health Clinic Full time

    Looking for an enthusiastic, well-organized administrative assistant for our Naturopathic Clinic located in Oakville. The individual will work reception alongside naturopathic doctors, chiropractors and nurses. **ROLE**: giving clinic tours, answering phones, scheduling patients, invoicing, set up sauna treatments, pemf therapy set up Monday-Friday, must...

  • Administrative Assistant

    4 days ago

    Oakville, Canada Inside Health Clinic Full time

    Looking for an enthusiastic, well-organized administrative assistant & clinical care coordinator for our Naturopathic Clinic located in Oakville. The individual will work reception alongside naturopathic doctors, chiropractors and nurses. **ROLE**: giving clinic tours, answering phones, scheduling patients, invoicing, set up sauna treatments, pemf therapy...

  • Administrative Assistant

    2 weeks ago

    Oakville, Canada Inside Health Clinic Full time

    Looking for an enthusiastic, well-organized administrative assistant & clinical care coordinator for our Naturopathic Clinic located in Oakville. The individual will work reception alongside naturopathic doctors, chiropractors and nurses. **We are looking to fill a permanent position.** **ROLE**: giving clinic tours, answering phones, scheduling patients,...

  • Administrative Assistant

    1 week ago

    Oakville, Canada One Elephant Integrative Health Team Full time

    One Elephant Integrative Health Team is seeking an Administrative Assistant to complete our multidisciplinary team. Our award winning wellness clinic boasts a group of health care providers who work together in an interactive and team-based manner. Current disciplines include naturopathic medicine, chiropractic medicine, nutrition services, psychotherapy,...

  • Administrative Assistant

    1 week ago

    Oakville, Canada One Elephant Integrative Health Team Full time

    One Elephant Integrative Health Team is seeking an Administrative Assistant to complete our multidisciplinary team. Our award winning wellness clinic boasts a group of health care providers who work together in an interactive and team-based manner. Current disciplines include naturopathic medicine, chiropractic medicine, nutrition services, psychotherapy,...

  • Administrative Assistant

    2 weeks ago

    Oakville, Canada EQ Physio Full time

    Administrative Assistant/Receptionist EQ Physio is a rehabilitation clinic in North Oakville dedicated to providing its clients with an exceptional level of service. We are currently seeking a new team member to help us with our administrative/receptionist needs. Key Responsibilities - Help maintain a high rating of satisfaction with our clients -create...

  • Clinic Administrator

    4 days ago

    Oakville, Canada The Well Life Centre Full time

    We are a well established, caring, community oriented space where healing is a priority. This position requires approximately 30 to 35 hours per week, Monday through Friday. **Responsibilities** - Greeting patients - Managing patient flow and practitioners’ schedules - Data entry for new patients - Verify patient insurance information - Ordering...

  • Medical Administrative Assistant

    2 weeks ago

    Oakville, Canada Endoscopy Centre Full time

    **Medical Administrative Assistant** We are a friendly and busy medical outpatient endoscopy clinic based in Oakville, Ontario. We are looking for **a full time**, medical administrative assistant. **We are offering a 1 year contract**. The general responsibilities include scheduling appointments for procedures. Patients need to be admitted for their...

  • Administrative Assistant

    1 week ago

    Oakville, Canada BioPed Footcare Full time

    Are you passionate about streamlining office operations with your top-notch organizational skills? Have you excelled as an executive assistant, finding satisfaction in managing all details? If so, we might have the perfect opportunity for you. We’re BioPed Footcare, and we love to improve the life of our clients. With over 40 years’ experience and 70+...

  • Clinical/admin Assistant

    2 weeks ago

    Oakville, Canada Beehive Dental Full time

    **Job Overview**: Join our brand-new state of the art dental practice in Oakville. We pride ourselves on providing exceptional dental care in a friendly, fast-paced environment. The team will be dedicated to delivering top-notch service and maintaining a welcoming atmosphere for all our patients. The Dr. cares and wants to grow a cohesive team. Does the...

  • Physiotherapy Assistant

    2 weeks ago

    Oakville, Canada Reform Clinics Full time

    We are seeking a Physiotherapy Assistant / Office Administrator for our rehabilitation and wellness clinic in Oakville. Part-time and/or full-time role. Great opportunity for someone to grow with our team into a larger role! - warm and friendly with a positive attitude - possess strong ability to multi-task - detailed oriented, social, and can bring...

  • Physiotherapy Assistant

    2 weeks ago

    Oakville, Canada Reform Clinics Full time

    We are seeking a Physiotherapy Assistant / Office Administrator for our rehabilitation and wellness clinic in Oakville. Part-time and/or full-time role. Great opportunity for someone to grow with our team into a larger role! - warm and friendly with a positive attitude - possess strong ability to multi-task - detailed oriented, social, and can bring...

  • Physiotherapy Assistant

    4 days ago

    Oakville, Canada Reform Clinics Full time

    We are seeking a Physiotherapy Assistant / Office Administrator for our rehabilitation and wellness clinic in Oakville. Part-time and/or full-time role. Great opportunity for someone to grow with our team! - warm and friendly with a positive attitude - possess strong ability to multi-task - detailed oriented, social, and can bring excitement to their role at...

  • Office Administrator

    3 weeks ago

    Oakville, Canada Reform Clinics Full time

    We are seeking a Physiotherapy Assistant / Office Administrator for our rehabilitation and wellness clinic in Oakville. Part-time and/or full-time role. Great opportunity for someone to grow with our team into a larger role! - warm and friendly with a positive attitude - possess strong ability to multi-task - detailed oriented, social, and can bring...

  • Clinical Assistant

    4 weeks ago

    Oakville, Ontario, Canada Vision Group Full time

    See if you are our next:CLINICAL ASSISTANT (18-month temporary mandate)Working for TLC (a partner of Vision Group) is to help improve people's eyesight. It is having the feeling of a mission accomplished and a job well done. It is seeing happiness in the eyes of patients and realizing that you have changed the way they see life. All of this can be achieved...

  • Physician Assistant/clinical Assistant

    2 weeks ago

    Oakville, Canada Infinity Health Centre Full time

    **Company Profile** **Job Summary** A brief list of the Physician Assistant’s duties will include the following: - Patient medical intake - Perform medical procedures (such as vital signs, injections/vaccinations, ear syringing) - Travel vaccines/COVID19 testing - Collaborate with the physician to ensure the quality of patient care - Coordinating with...

  • Physician Assistant/clinical Assistant

    7 days ago

    Oakville, Canada Infinity Health Centre Full time

    **Company Profile** **Job Summary** A brief list of the Physician Assistant’s duties will include the following: - Patient medical intake - Perform medical procedures (such as vital signs, injections/vaccinations, ear syringing) - Travel vaccines/COVID19 testing - Collaborate with the physician to ensure the quality of patient care - Coordinating with...