Administrative Assistant

2 months ago


Oakville, Canada One Elephant Integrative Health Team Full time

One Elephant Integrative Health Team is seeking an Administrative Assistant to complete our multidisciplinary team. Our award winning wellness clinic boasts a group of health care providers who work together in an interactive and team-based manner. Current disciplines include naturopathic medicine, chiropractic medicine, nutrition services, psychotherapy, physiotherapy, and massage therapy.

**The administrative assistant reports to the clinic directors and works alongside all other members of the clinical team.**
- Be fluent in English
- Be able to communicate clearly in written and oral correspondence
- Be friendly, kind, reliable and professional
- Be keen to take initiative and support the team’s success
- Have exceptional customer service skills
- Have excellent phone etiquette
- Have superior organizational skills and attention to detail
- Have knowledge and interest in healthcare, both conventional and complementary fields, and be able to describe the team and their skills to prospective patients
- Work well in a team-based environment

**Position responsibilities**:

- Greeting patients
- Filing, copying, faxing and scanning
- Working with the clinic’s online electronic medical record (EMR), billing and scheduling program
- Communicating well with clinical staff as well as other health care providers, clinics and medical institutions in the community
- Processing referrals, booking, payments and managing patient visits
- Maintaining office supplies and inventory as required in all areas of the clinic
- Opening and closing duties
- Maintaining a clean and inviting environment for patients
- Curating and developing material for use in marketing initiatives
- Other duties as assigned

**Qualifications**:

- Must be positive, friendly, dependable and hard-working
- Strong word processing skills and able to work well with online technology
- Availability to work most Saturdays (morning/afternoon) and one weekday afternoon/evening.

**Only those who are granted an interview will be contacted.**

**Job Type: Part-time**

**Job Type**: Part-time

Pay: $17.00 per hour

Expected hours: 6 - 16 per week

Schedule:

- Day shift
- Evening shift
- Weekends as needed

**Education**:

- Secondary School (required)

Work Location: In person

Expected start date: 2024-09-23



  • Oakville, Ontario, Canada Integration Services Full time

    Job Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Integration Services. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to our team, including scheduling appointments,...


  • Oakville, Ontario, Canada Integration Services Full time

    Job Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Integration Services. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to our team, including scheduling appointments,...


  • Oakville, Canada St. Mildred's-Lightbourn School Full time

    **Overview** Department: Administration Reports to: Senior Administrative Coordinator Liaises with: School Heads, Assistant Heads, Teachers Education: College Diploma / University Degree; Diploma in Office Administration or equivalent field is preferred Experience: 5+ years progressive administrative experience Experience with Blackbaud’s...


  • Oakville, Canada ServiceMaster of Oakville Full time

    Job description We are a growing organization looking for an Administrative Assistant to join our team. Who We Are We provide emergency response, restoration and reconstruction to the insurance industry, residential and commercial customers. We offer a wide range of services that remediate conditions caused by fire, flood, wind, mould and other...


  • Oakville, Canada Mega Reno Inc Full time

    **Job Title**: Administrative Assistant **Company**: Mega Reno **Location**: Oakville, Ontario **Employment Type**: Full-Time **About Mega Reno**: Mega Reno is a dynamic renovation company specializing in commercial projects, delivering high-quality renovations across various industries. We are known for our efficient project execution, attention to detail,...


  • Oakville, Canada ServiceMaster of Oakville Full time

    We are a growing organization looking for an Administrative Assistant to join our team. **Who We Are** We provide emergency response, restoration and reconstruction to the insurance industry, residential and commercial customers. We offer a wide range of services that remediate conditions caused by fire, flood, wind, mould and other hazards. **Position...


  • Oakville, Canada St. Mildred's-Lightbourn School Full time

    **Administrative Assistant** **Full-Time Permanent Position** **Who We Are** Located on 10 beautiful acres in the heart of Olde Oakville, St. Mildred’s-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her...


  • Oakville, Canada Acclaim Health Full time

    **FULL TIME (37.5hrs/week) 18 month contract - Monday to Friday 8:00am - 4:00pm** Acclaim Health is a registered charity with over 600 employees that helps over 28,000 people a year. We are Halton’s most trusted home care and community support services provider - and have been for over 90 years. We have a proud and long tradition of providing home and...


  • Oakville, Canada David Roberts Food Corp Full time

    David Roberts Food Corporation is a leading Canadian, award-winning supplier, importer, and processor of food products to the Food Service, Retail, and Industrial markets since 1987. In this junior role, the Administrative Assistant supports our accounting team to ensure projects and tasks are completed in a timely manner. The Administrative Assistant will...


  • Oakville, Canada ROYAL LEPAGE REAL ESTATE SERVICES LTD Full time

    **About Us**: We are a dynamic real estate team committed to providing exceptional service to our clients and community. Our team is growing, and we’re seeking a dedicated and detail-oriented Real Estate Administrative Assistant to support our team lead and members in their daily activities. If you have a passion for real estate, excellent organizational...


  • Oakville, Canada Robert Half Full time

    We are offering a short term contract employment opportunity in the Health Pharm/Biotech industry, located in Oakville, Ontario, Canada. The position is for an Administrative Assistant who will play a crucial role in our team by providing administrative support to various stakeholders in our operations.Responsibilities:• Assist in preparing contracts and...


  • Oakville, Canada PCL Construction Full time

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. Here's how an Administrative Assistant for our Toronto...


  • Oakville, Ontario, Canada HR Immigration Inc. Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at HR Immigration Inc.Key Responsibilities:Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.Record and prepare minutes of meetings,...


  • Oakville, Ontario, Canada HR Immigration Inc. Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at HR Immigration Inc.Key Responsibilities:Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.Record and prepare minutes of meetings,...


  • Oakville, Canada St. Mildred's-Lightbourn School Full time

    Full-Time Permanent Position Who We Are Located on 10 beautiful acres in the heart of Olde Oakville, St. Mildred’s-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her unique pathways within a nurturing...


  • Oakville, Canada St. Mildred's-Lightbourn School Full time

    Full-Time Permanent Position Who We Are Located on 10 beautiful acres in the heart of Olde Oakville, St. Mildred's-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her unique pathways within a nurturing...


  • Oakville, Canada BioPed Footcare Full time

    Are you passionate about streamlining office operations with your top-notch organizational skills? Have you excelled as an executive assistant, finding satisfaction in managing all details? If so, we might have the perfect opportunity for you. We’re BioPed Footcare, and we love to improve the life of our clients. With over 40 years’ experience and 70+...


  • Oakville, Canada K Paul Architect Inc Full time

    **Job description** **Who We Are** We are a well-established architectural firm of 25+ years with offices in Ontario, Alberta, British Columbia, and Florida primarily working in the hospitality, retail, commercial and entertainment sectors. Some of our clients include, Tim Hortons, Lululemon, TJX, McDonalds, LEGO, and Disney! **The Position** **Some of...


  • Oakville, Canada Affinity Advisory Group Inc Full time

    **About us** We are professional, engaging, customer-centric, and our goal is to service clients in providing and promoting financial solutions, through the use of investments and insurance to secure their financial future. **Responsibilities**: - Provide administrative support to ensure the efficient operation of the office - Schedule appointments and...


  • Oakville, Ontario, Canada HR Immigration Inc. Full time

    Job Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at HR Immigration Inc.Key Responsibilities:Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.Record and prepare minutes of meetings,...