Administration

1 month ago


Burnaby, Canada Lamar Advertising Full time

Company: :Lamar Transit Advertising Canada

What we do: Advertising on Transit buses, trains and stations all over BC.

Position Purpose:
The purpose of this position is to assist the Sales and Operations departments with duties related to the selection of locations and charting of platform posters, bus ads, and interior bus ads for British Columbia Transit markets

system, maintaining up-to-date information in charting for posting and receiving of materials, creating work orders and routes for the posting crew and approving POP photos. At least 50% of this position’s responsibilities are dedicated to charting. The rest is focused on other variousadministrative support efforts.

Essential Functions and Responsibilities
- Act as the liaison between the Sales and Operations Department
- Chart all requests, contracts, and special requests from Sales Account Executives, National Sales, Sales Manager, and General Manager in a timely and accurate manner
- For National Sales, keep abreast on updates on all posting instructions. Provide holds and proposals for National Sales upon request. Process completion reports in accordance with National

Sales deadlines.
- Keep up to date & accurate posting information for each client
- Upon request upload static art to Circle Graphics
- May download and/or approve all photographs taken by installation crew for the POP system
- Review and prepare posting routes in mobile operations, pull all work orders in the absence of the Operations Manager, and assist in prioritizing installations
- Order & keep track of all posting supplies and prep poster vinyls for installation
- Maintain up-to-date lists of inventory (posters & bulletins and digital slots)
- Maintain an “end-of-day” inventory of all printed materials delivered to the plant and account for deliveries in the charting system, on a daily basis. Maintain and update Sales Account Executives, Sales Manager and General Manager on the timely arrival of printed materials as well as weekly spreadsheet of materials in house and ready to go and materials missing.
- Maintain projected upcoming installations report
- Ride the market routinely to check for flags, inaccurate postings, old expired copy & other service issues (i.e. lights). Assist Sales Account Executives and operations with illumination problems, checking software program and status of illumination.
- Work with Real Estate Manager to assist on revenue true-ups, vegetation & graffiti control, lease file management, and other clerical assistance
- Report on a daily basis all postings from the previous day, and report on a weekly basis all postings for the previous week and upcoming availability

The following duties may vary depending upon location need:
Other Administrative Support
- Answering phones, typing correspondence, inputting and researching data, inputting and ordering production, taking and uploading POP photos, charting responsibilities (digital and/or static structures), and managing social media content

Knowledge, Skill, and Ability Requirements
- Requires an excellent command of the English language, both written and verbal
- Skill in speaking with persons of various social, cultural, economic, and educational backgrounds
- Requires continual attention to detail in composing, typing and proofing materials, establishing priorities, and meeting deadlines.
- Strong work ethic - someone who takes great pride in professionalism, responsibility, and is proactive
- Must be able to work independently and as a team member.
- Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Ability to use fax machine, copiers, scanners and binding machines.
- Requires the ability to handle different challenges each day and adequately prioritize those

**demands**

Education and Experience Requirements
- High school diploma or Equivalent required
- Associates and/or bachelor’s degree (in Business, Marketing, or another related field) preferred
- 2 years of office experience is required. In lieu of experience, college education will be accepted.
- Or another equivalent combination of education and experience

Pay: $23.00 per hour

Expected hours: 37.5 per week

Additional pay:

- Overtime pay

**Benefits**:

- Commuter benefits
- Company events
- Dental care
- Employee assistance program
- Employee stock purchase plan
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Microsoft Excel: 1 year (required)

**Language**:

- English (required)

Work Location: In person


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