HR & Payroll Administrator

1 month ago

Woodbridge, Canada Vision Profile Extrusions Limited Full time

**Purpose and Scope**

The HR and Payroll Administrator role combines Human Resources Expertise with Payroll Processing Responsibilities to ensure a seamless Employee Experience. You will manage Employee Records, Administer Payroll, Support HR Functions and contribute to maintaining Enviable Culture.

**Core Competencies**
- Effective Communication
- Payroll Processing
- Technical Proficiency - ADP
- Attention to Detail
- Interpersonal Relationship
- Team Player
- Confidentiality and Integrity
- Result Focus
- Creative MindsetE
- SA, OHSA and OHRC

**Key Responsibilities**:

- Assist with job postings, resume screening, and scheduling interviews.
- Support new hires through the onboarding process, including orientation and paperwork completion.
- Maintain and update employee records, including personal information, employment history, and benefits. Ensure records are accurate, secure, and compliant with legal regulations.
- Provide administrative support to the HR department, including scheduling meetings, preparing documents, and handling correspondence.
- Assist employees with benefits enrollment, changes, and inquiries.
- Support training initiatives by scheduling sessions, preparing materials, and tracking attendance.
- Help enforce HR policies and procedures, and assist with employee questions about policies.
- Assist with resolving employee concerns, conflicts, and grievances by escalation and documentation.
- Support efforts to foster a positive work environment and maintain employee satisfaction.
- Accurately Process Bi weekly payroll in compliance with provincial regulations using HRIS System.
- Administer deductions, benefits and adjustments related to payroll.
- Prepare Payroll reports and reconcile discrepancies.
- Verify timesheets for Temp workers, Scheduling Temp workforce and gathering payroll data.
- Support health and safety initiatives, including maintaining safety records and coordinating training on workplace safety.
- Coordinate HR events, such as team-building activities and wellness initiatives. Assist with the Social Committee initiatives and work with business Partners to draft Employee Engagement Calendar.
- All other duties as assigned

**Job Specifications**:

- Degree or Diploma in Human Resources.
- 2-4 years of experience in a similar role.
- Working Towards CHRP / PCP Certification.
- Experience with Payroll software specifically ADP WFN is required.
- Ability to work independently on all gamut of HR with limited supervision
- Working knowledge of Canadian employment laws and regulations including Employment Standards
- Act and Ontario Human Rights code.
- Change resiliency and a high degree of emotional intelligence
- Excellent interpersonal and communication skills to effectively influence and build strong relationships with multiple stakeholders and handle confidential/sensitive information
- Experience with Health & Safety initiatives (previous experience as a H&S committee member beneficial)
- Understanding of all core aspects of Human Resources
- Experience with an HRIS system.
- Ability to perform multiple tasks simultaneously and process work with a high degree of accuracy.
- Highly organized and service oriented.
- Excellent problem-solving skills. Ability to perform multiple tasks simultaneously and process work with a high degree of accuracy.

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$52,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Human resources: 2 years (preferred)

Work Location: In person

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