Administrative Assistant

2 weeks ago

Aurora, Canada York Region District School Board Full time

Thank you for your interest in the Administrative Assistant, Education and Community Services position with the York Region District School Board.

We have a lot to offer our employees and here is why you should consider working at YRDSB:
A great place to live and work

Our commitment to Equity, Accommodation, and Accessibility

Excellent salary and benefits

**Benefits Include the following**:
Defined benefit pension plan

3 days paid religious holidays

Summer Hours (Fridays off in July/August)

Liberal benefits through Trust plans

Short Term Disability Plan

Sabbatical and other leaves of absence

Secondment opportunities

Participation in Deferred Salary Plan

Professional development and career growth, etc.

Managers and Support Staff Educational Trust Fund (reimbursement of courses/education related to role)

**Position Title**: Administrative Assistant

**Work Location**: Education and Community Services, 60 Wellington Street West, Aurora, ON L4G 3H2

**Salary**: $62,287 - $73,209

**Number of Positions**: One (1)

**Application Deadline**: January 19, 2023

The York Region District School Board (YRDSB) supports a flexible working culture and currently provides the opportunity for employees to work from home in addition to working in the office for some positions. The YRDSB implemented Working From Home Guidelines to facilitate this work option.

In compliance with Board policies and procedures, this position is responsible for providing administrative support to the Superintendent of Schools in the performance of their administrative and portfolio responsibilities and where appropriate responds to inquiries from both internal and external stakeholders of the Board.

**MAJOR RESPONSIBILITIES**:
To attend assigned committee meetings and perform various clerical and administrative actions arising from committee deliberations.

To prepare correspondence, collective agreements, Board reports, minutes and agenda packages and maintain their records as required.

To research collective agreements, policies, procedures, minutes, Board memos and guidelines for the Superintendent of Schools.

To schedule, coordinate and liaise with staff and the public on behalf of the Superintendent of Schools.

To ensure set up for meetings and presentation equipment is in good working order.

To coordinate all professional services and act as a resource for the Superintendent of Schools.

To coordinate, maintain, prepare and schedule Superintendent of Schools calendars.

To coordinate, organize, direct and manage special events as required.

To support and participate in internal and external committees and associations pertinent to Education and Community Services.

To anticipate and manage emerging and potentially sensitive issues.

To perform other duties as assigned.

**EDUCATION, EXPERIENCE AND QUALIFICATIONS**:
A two-year college diploma in business, office administration or equivalent, as approved by the Board, is required.

Minimum five years in executive office administration or related experience is required.

Ability to deal effectively with a variety of individuals and groups both within and outside the Board is required.

Equity, Diversity and Inclusion Statement

The York Region District School Board (YRDSB) believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences and needs of students and communities. We remain committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. We know that diversity underpins excellence, and that we all share responsibility for creating an equitable, diverse and inclusive Board-community. Therefore, in pursuit of the Board’s values, we seek members who will work respectfully and constructively with differences and across the organizational hierarchy in actualizing the Board’s priorities, goals and principles outlined in the Director’s Action Plan.

First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
African, Black and Black Caribbean peoples (in alignment with Anti-Black Racism Strategy);
South Asian, East Asian, Southeast Asian, Middle East/West Asian, Latino/Hispanic (in alignment with YRDSB Workforce Census to address disproportionalities identified).

members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
persons with visible and/or invisible (physical and/or mental) disabilities;
persons who identify as women; and

persons of marginalized sexual orientations, gender identities, and gender expressions.

At YRDSB, we recognize that many of these identities intersect and therefore, equity, diversity and inclusion can be complex. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in

  • Administrative Assistant

    4 weeks ago

    Aurora, Canada Curb Signs Inc. Full time

    Curb Signs Inc. specializes in custom print, fabrication, and installation of a variety of signage. We are seeking an administrative assistant to support our team in a number of areas. To be successful in this role, you must be a team player, willing to learn, and able to thrive in a fast paced environment. **Duties & Responsibilities**: - Support...

  • Administrative Assistant

    1 week ago

    Aurora, Canada JANA Corporation Full time

    **Administrative Assistant** JANA has a progressive culture of personal and professional growth. With a vested interest in each employee’s professional growth and continuous improvement as an individual, JANA supports professional development, continuous education, industry participation and technical accreditations. Other Perks that come with joining...

  • Administrative Assistant

    4 weeks ago

    Aurora, Canada Desjardins Full time

    At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should...

  • Aviation Bilingual Administrative Assistant

    7 days ago

    Aurora, Canada WSP Global Inc. Full time

    The Opportunity:  WSP is seeking a Bilingual Administrative Assistant to join our Aviation, Transportation Systems team. Reporting to the Director, the Administrative Assistant assists the project team by coordinating and supporting the execution of project and department activities. As a member of the Transportation Systems team, you will be given...

  • Administrative Manager

    5 days ago

    Aurora, Canada VESTA LTD. Full time

    Education: College/CEGEP - Experience: 3 years to less than 5 years **Work setting**: - Retail/wholesale establishment/distribution centre **Budgetary responsibility**: - $100,001 - $500,000 **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services -...

  • administrative assistant

    3 weeks ago

    Aurora, Canada 2063472 Ontario Inc Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsWork settingHealth care institution, facility or clinicTasksAssist with staff consultation and grievance proceduresCoordinate the flow of information within the teamRecord and prepare minutes of meetings, seminars and conferencesSchedule and confirm...

  • administrative assistant

    2 weeks ago

    Aurora, Canada 2063472 Ontario Inc Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateWork settingHealth care institution, facility or clinicTasksAssist with staff consultation and grievance proceduresCoordinate the flow of information within the teamRecord and prepare minutes of meetings, seminars and conferencesSchedule and confirm appointmentsAnswer telephone...

  • Administrative Assistant

    4 weeks ago

    Aurora, Canada York Support Services Network Full time

    **One Full-time Permanent Position (35 hrs/wk)** The administrative professional we are searching for will be responsible for providing administrative and clerical support to YSSN’s Mental Health Access department. **Key Competencies/Requirements**: - Excellent interpersonal and verbal written communication - Organization and planning - Customer service...

  • Administrative Assistant

    1 week ago

    Aurora, Canada York Support Services Network Full time

    **One.5fte (17.5 hrs/wk) permanent position** The administrative professional we are searching for will be responsible for providing administrative and clerical support to YSSN’s Mental Health Access department.

  • Administrative Assistant

    4 weeks ago

    Aurora, Canada York Support Services Network Full time

    **One.5fte (17.5 hrs/wk) Permanent Position** The administrative professional we are searching for will be responsible for providing administrative and clerical support to YSSN’s Mental Health Streamlined Access department.

  • Aviation Bilingual Administrative Assistant

    3 weeks ago

    Aurora, ON, Canada WSP Global Inc. Full time

    The Opportunity:   WSP is seeking a Bilingual Administrative Assistant to join our  Aviation, Transportation Systems team . Reporting to the Director, the Administrative Assistant assists the project team by coordinating and supporting the execution of project and department activities. As a member of the Transportation Systems team, you will be...

  • Administrative Coordinator and Accounting Clerk

    3 days ago

    Aurora, Canada Tennex Systems Inc. (Tennis court construction company) Full time

    Overview We are seeking an experienced Administrative Coordinator & Accounting Clerk to join our team. As an Accounting Clerk and coordinator, you will play a crucial role in providing administrative support to the CEO as well as maintaining accurate financial records and assisting with various accounting and administrative tasks. If you have a strong...

  • Assistant Coach

    4 weeks ago

    Aurora, Canada Little Kickers Full time

    Assistant Coach - Woodbridge, Bolton, Aurora and Bradford The Assistant coach provides an organised, safe and fun environment for Little Kickers Canada sessions to take place in. Assistant coaches are present in the sessions to assist the coach and to encourage the most productive and positive interaction possible between the children and the coach....

  • Executive Assistant

    4 weeks ago

    Aurora, Canada Environmental 360 Solutions Full time

    **Company Overview** Founded in 2018, Environmental 360 Solutions (E360S) is dedicated to becoming North America's leading and most trusted environmental management company. Growing through acquisition and organic growth, E360S provides environmental and waste management solutions to municipalities and commercial customers. **Position Description** We are...

  • Accounting Administrator

    3 weeks ago

    Aurora, Canada JANA Corporation Full time

    JANA has a progressive culture of personal and professional growth. With a vested interest in each employee’s professional growth and continuous improvement as an individual, JANA supports professional development, continuous education, industry participation and technical accreditations. Other Perks that come with joining the JANA Family include: -...

  • Executive Assistant

    4 weeks ago

    Aurora, Canada Powell Group of Companies Full time

    **RSG International** is a North American leader in the road safety sector, formed by combining industry-leading road safety businesses across North America. This includes Powell Contracting, Pivot Safety Products, the Northward Group, B&K Enterprises, and Dimensional Products. The **Executive Assistant** will report to and work directly with the...

  • Ecommerce Operation Administrator

    4 weeks ago

    Aurora, Canada Zinus Canada Inc. Full time

    **About Zinus** Zinus is a highly successful, publicly listed Global eCommerce mattress and furniture company that values and empowers an entrepreneurial spirit in all employees. We’ve been in the mattress and furniture business for over 18 years. From our beginnings in USA, we’ve expanded into 22 countries across the globe and plan to bring our...

  • Concierge and Administration

    4 weeks ago

    Aurora, Canada Magna Golf Club Full time

    Magna Golf Club, one of Canada's most exclusive clubs located in Aurora, Ontario, is currently looking for a friendly, professional, organized, and service minded individual to join our **Concierge team** in a year-round position. As one of Canada’s leading golf clubs, Magna Golf Club prides itself on our commitment to our Membership. We are looking for...

  • Project Administrator, Land Trust

    7 days ago

    Aurora, Canada Blue Door Support Services Full time

    **Title: Project Administrator, Development (Land Trust)** **Job Status**: Full Time 40 hours **Job Region**: Hybrid, must be able to travel to all Blue Door Locations **Equipment**: Computer, telephone, Reliable Vehicle/Valid Driving License/Insurance. **Salary**: $45,000-55,000 Blue Door is a not-for-profit registered charitable agency governed by a...

  • Assistant Controller

    4 weeks ago

    Aurora, Canada Serpa Automotive Group Full time

    **Assistant Controller** **Serpa Motorsports (Yamaha & Suzuki Retailer) + Serpa Automotive Boutique (Independent Luxury Automotive Retailer)** **Job Summary** - Serpa Motorsports (Yamaha & Suzuki OEM- Yamaha Elite Dealer 2023 +2024) & The Serpa Automotive Boutique has an exciting opportunity for an Assistant Controller position. The position is responsible...