Executive Assistant

2 weeks ago


Aurora, Canada Environmental 360 Solutions Full time

**Company Overview**

Founded in 2018, Environmental 360 Solutions (E360S) is dedicated to becoming North America's leading and most trusted environmental management company. Growing through acquisition and organic growth, E360S provides environmental and waste management solutions to municipalities and commercial customers.

**Position Description**

We are seeking an experienced Executive Assistant with a strong background in accounting to provide comprehensive support to our executive team. This role requires a highly organized and detail-oriented individual who can effectively manage administrative tasks while also leveraging their accounting expertise to assist with financial matters. The Executive Assistant with an accounting background will play a crucial role in ensuring the efficient operation of the executive office and financial department.
- **Key Responsibilities**:_

**1. Accounting and Financial Support**:

- Assist in managing financial records, including accounts payable and receivable.
- Prepare and process invoices, expense reports, and financial statements.
- Monitor and reconcile bank statements and credit card transactions.
- Assist with budget preparation and financial forecasting.
- Collaborate with the accounting team to ensure accuracy and compliance with financial policies and procedures.
- Generate financial reports and summaries as requested by executives.

**2. Administrative Support**:

- Manage and maintain executive calendars, appointments, and meetings.
- Arrange travel itineraries and accommodations for executives.
- Prepare and proofread correspondence, reports, and presentations.
- Organize and maintain electronic and physical files and documents.
- Coordinate and support special projects as assigned by the executive team.

**3. Communication and Liaison**:

- Act as a liaison between executives, department heads, and external stakeholders.
- Coordinate and schedule meetings with internal and external partners.
- Prepare materials and briefings for meetings, ensuring executives are well-prepared.

**4. Project Management**:

- Assist with the planning, execution, and follow-up of special projects.
- Track project milestones and deadlines, ensuring timely completion.
- **Qualifications**_
- Bachelor's degree in accounting, finance, or a related field.
- Proven experience as an executive assistant or similar role.
- Strong accounting knowledge and experience in financial record-keeping.
- Proficiency in accounting software and Microsoft Office Suite (Excel, Word, PowerPoint).
- Excellent organizational and time-management skills.
- Exceptional attention to detail and accuracy.
- Strong communication and interpersonal abilities.
- Ability to handle sensitive information with confidentiality and discretion.
- Problem-solving skills and a proactive approach to tasks.

**What We Offer**
- Competitive base salary.
- Company sponsored benefits.
- RRSP/DPSP Contributions.
- Coaching and mentorship.

**How to Apply**
- The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified._

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Work Location: In person


  • Executive Assistant

    6 hours ago


    Aurora, Canada Powell Group of Companies Full time

    **RSG International** is a North American leader in the road safety sector, formed by combining industry-leading road safety businesses across North America. This includes Powell Contracting, Pivot Safety Products, the Northward Group, B&K Enterprises, and Dimensional Products. The **Executive Assistant** will report to and work directly with the Vice...

  • Executive Assistant

    7 days ago


    Aurora, Canada Magna International Inc. Full time

    **Job Number**: 61739 **Group**: Magna Electronics **Division**: Magna Electronics Canada Inc. **Job Type**: Permanent/Regular **Location**: AURORA **Group Description** Magna’s ADAS technologies are shaping an autonomous future and improving lives. Full autonomy is coming. But to create the technology which will bring it into view, you need the desire...

  • Executive Assistant

    3 days ago


    Aurora, Canada Freedom from Addiction Full time

    _**Primary Duties**:_ The EA is responsible for providing reception and administrative support to the EVP and counsellors - Coordinates and supports the operation of the reception area including greeting visitors and answering incoming calls and questions about treatment or clients, transferring calls to appropriate staff - Provide basic information to the...

  • Business Development/Channel Manager

    Found in: Talent CA C2 - 7 days ago


    Aurora, Canada Waterford Executive Full time

    Channel Manager, Auxiliary Equipment JOB SUMMARY Due to significant demand, our client is looking for a high-performing Sales professional to augment their existing equipment Sales team. The role reports to the Vice President – Sales & Marketing. JOB PURPOSE The Channel Manager, Auxiliary Equipment is responsible for increasing channel partner sales...


  • Aurora, Canada JANA Corporation Full time

    **Administrative Assistant** JANA has a progressive culture of personal and professional growth. With a vested interest in each employee’s professional growth and continuous improvement as an individual, JANA supports professional development, continuous education, industry participation and technical accreditations. Other Perks that come with joining...


  • Aurora, Canada FIX Appliances CA Full time

    Full-time, Contract. - Administrative, operational and logístical assistance. - Developing project plans. - Coordinating the oversight of action plans and activities - Managing, supervising and maintaining technician schedules, progress and reports. - Customer service - Location: Aurora, Ontario


  • Aurora, Canada Matheson Constructors Full time

    **Date Posted**: - 04/28/2023**Location**: - Aurora - GTA, ON**Salary Interval**: - Full-Time Permanent**Application Instructions** Please complete in one session. **Position Description** **We are partners!** This role assists the Project Superintendent in managing all aspects of field construction for assigned project(s) as part of the construction...


  • Aurora, Canada WSP Global Inc. Full time

    The Opportunity:  WSP is seeking a Bilingual Administrative Assistant to join our Aviation, Transportation Systems team. Reporting to the Director, the Administrative Assistant assists the project team by coordinating and supporting the execution of project and department activities. As a member of the Transportation Systems team, you will be given...


  • Aurora, Canada WSP Global Inc. Full time

    The Opportunity:  WSP is seeking a Bilingual Administrative Assistant to join our Aviation, Transportation Systems team. Reporting to the Director, the Administrative Assistant assists the project team by coordinating and supporting the execution of project and department activities. As a member of the Transportation Systems team, you will be given...


  • Aurora, Canada WSP Global Inc. Full time

    The Opportunity:  WSP is seeking a Bilingual Administrative Assistant to join our Aviation, Transportation Systems team. Reporting to the Director, the Administrative Assistant assists the project team by coordinating and supporting the execution of project and department activities. As a member of the Transportation Systems team, you will be given...


  • Aurora, Canada York Region District School Board Full time

    Thank you for your interest in the Administrative Assistant, Education and Community Services position with the York Region District School Board. We have a lot to offer our employees and here is why you should consider working at YRDSB: A great place to live and work Our commitment to Equity, Accommodation, and Accessibility Excellent salary and...


  • Aurora, Canada Bulk Barn Full time

    About Us Established in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing! The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and...


  • Aurora, Canada Desjardins Full time

    At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should...

  • Aviation Bilingual Administrative Assistant

    Found in: Jooble CA O C2 - 7 days ago


    Aurora, ON, Canada WSP Global Inc. Full time

    The Opportunity:   WSP is seeking a Bilingual Administrative Assistant to join our  Aviation, Transportation Systems team . Reporting to the Director, the Administrative Assistant assists the project team by coordinating and supporting the execution of project and department activities. As a member of the Transportation Systems team, you will be...


  • Aurora, Canada Magna International Inc. Full time

    **About us**: We see a future where everyone can live and move without limitations. That’s why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all, people. Forward. For all. **Group Summary**: Magna is more than one of the world’s largest suppliers in the...

  • Customer Success

    2 days ago


    Aurora, Canada High Tech Communications Full time

    **Customer Success /Account Manager: Telecommunications, Cloud, and MSP** **Job description** High Tech Communications, a successful Managed Services, Datacentre, Cybersecurity and Unified Cloud Communications provider, is looking for a highly motivated Sales Professional to join our team. Since 1985, High Tech Communications has assisted organizations of...

  • Financial Analyst

    Found in: beBee jobs CA - 1 week ago


    Aurora, Ontario, Canada Magna International Inc. Full time

    About usWe see a future where everyone can live and move without limitations. That's why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all, people. Forward. For all. Group SummaryMagna is more than one of the world's largest suppliers in the automotive space. We...

  • Buyer - Aurora Corp

    20 hours ago


    Aurora, Canada KIRCHHOFF Automotive GmbH Full time

    **Your Tasks**: Implement category strategy at the plant level. Within the category management, this position will focus cost management, supplier management and efficiency improvement to develop significant and sustainable competitive advantage for KIRCHHOFF Automotive. Plant/s specific purchasing responsibility for categories assigned by the Corporate...

  • Event Coordinator

    21 hours ago


    Aurora, Canada Flow Marketing Full time

    **Event Coordinator** **About Flow** At Flow we develop and produce national events and programs that move Canada. From mental health programs in companies to large scale community events, our aim is to inspire action to enrich communities. **About the Role** **Key Responsibilities**: - Book national event vendors/suppliers, and contractors. -...

  • Project Manager

    Found in: beBee S CA - 2 weeks ago


    Aurora, Canada Cube Packaging Solutions Full time

    CuBE Packaging Solutions is currently seeking a detail-oriented Retail Project Manager to play a vital role in achieving sales targets. Success in this role requires interacting with and providing direction to numerous internal support functions including purchasing, finance and accounting, prototyping, design/creative and manufacturing as well as working...