Project Administrator, Land Trust

3 weeks ago

Aurora, Canada Blue Door Support Services Full time

**Title: Project Administrator, Development (Land Trust)**

**Job Status**: Full Time 40 hours

**Job Region**: Hybrid, must be able to travel to all Blue Door Locations

**Equipment**: Computer, telephone, Reliable Vehicle/Valid Driving License/Insurance.

**Salary**: $45,000-55,000

Blue Door is a not-for-profit registered charitable agency governed by a volunteer Board of Directors. We have been an integral part of our community providing essential emergency shelter services since 1982. Blue Door’s mission is to support people who are at risk of or experiencing homelessness to attain and retain affordable housing.

**Job Summary**

Reporting to the Director, Construction and Development, the Project Administrator, will play a role in land trust set-up, operations, and community engagement efforts to ensure the land trust amasses and preserves a portfolio of affordable housing assets in perpetuity. The Project Administrator, Land Trust will work closely with partners, including government agencies, landowners, non-profit housing operators, and the broader community to achieve the land trust's objectives.

**Responsibilities**

**Stewardship and Management**
- Collaborate on and support the implementation of strategic plans for the land trust, monitoring progress and reporting on key milestones.
- Coordinate and oversee activities related to property maintenance.
- Collaborate with Construct, Blue Door’s social enterprise as contractor to manage properties.
- Coordinates maintenance requests and scheduling maintenance activities. This includes emergency, preventative, and day-to-day maintenance coordination.
- Verify and confirm completion of work and payment for trades, consultants, and any other key partners.
- Research and create partnerships with other non-profit housing organizations.
- Create requests for proposals and screen submissions to identify the appropriate housing operators for land trust units.
- Manage operating agreements with non-profit housing partners to ensure compliance with partnership agreements.

**Land and Property Evaluation**
- Assist in identifying potential properties (including land parcels, buildings, and scattered units) for acquisition.
- Develop and employ acquisition criteria and a decision matrix for evaluating properties.
- Conduct research, feasibility review, and due diligence for potential land acquisitions.
- Assist in project management aspects of property evaluation, ensuring timelines are met, and milestones are achieved.

**Administration and Reporting**:

- Assist with land trust incorporation process.
- Work with lawyers and Director, Construction and Development to create by-laws, policies, agreements, and other necessary documentation and structure for the land trust.
- Maintain accurate and up-to-date records of land acquisitions, property management, project budgets, and other operational activities.
- Prepare reports, newsletters, and other communications to keep partners informed about the land trust's progress.
- Participate in board meetings, prepare materials for review, and provide support to the board of directors as required.
- Work with the Director, Construction and Development to analyze and identify risks and opportunities associated with each project with a focus on expedited resolutions to keep projects on schedule and on budget while maintaining a level of quality.
- Assure the completion of all required deliverables as specified by funders.

**Community Engagement and Outreach**
- Support the development of branding, communication materials, and an outreach strategy.
- Raise awareness about the land trust's mission and affordable housing efforts.
- Engage with local communities, politicians, government officials, funders, developers, landowners, non-profit organizations, and other partners to build and maintain collaborative partnerships.
- Occasionally represent the land trust at community events, public meetings, and conferences.
- Engage and collaborate with other land trusts to share lessons learned and identify opportunities for collaboration.
- Consult with experts and build partnerships for in-kind support and technical/strategic advice.
- Maintain knowledge in the Community Housing Sector and planning initiatives across the country.

**Respect and Professionalism**
- Maintain professionalism in the workplace.
- Working cooperatively alongside and supporting all Blue Door team members and departments.
- Adherence to the mission, vision, policies and procedures of the agency.
- Able and willing to promote harm reduction practices in accordance with core standards.
- Attend internal staff meetings and staff training as required.
- Maintain the confidentiality of all client and agency information.
- Utilizes effective conflict resolution skills in accordance with (Crisis Prevention Intervention (CPI) training.
- Fosters positive and appropriate relationships with clients, colleagues, community partners and volunteers.
- Provides r

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