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Administrator

4 months ago

Ottawa, Canada EDC Full time

**Administrator (14 months contract)** - 0004CG

**Posting Date**: Jun 8, 2023, 1:42:07 PM

**Primary Location**: Ontario-Ottawa

**Job Type**: Contract

**Schedule**: Full-time

Export Development Canada (EDC) is a financial Crown corporation dedicated to helping Canadian businesses make an impact at home and abroad. EDC offers financial products and knowledge to help Canadian businesses confidently enter new markets, reduce financial risk, and grow their business.

When you join our team, you’ll be helping Canadian businesses learn the endless possibilities that open to them through export and help bring their vision, passion, and innovation to the world. Your knowledge and expertise will support more than 25,000 Canadian businesses and their customers in as many as 200 markets worldwide. You’ll work amongst the best and brightest in an inclusive, collaborative environment that fosters professional development and success. And you’ll know that you’re making an impact every day - for businesses, for Canada and for the people you work with.

Are you ready to make an impact? Join EDC, recognized as a Top 100 and Top Family-Friendly Employer, as we take on the risk so Canadian businesses can take on the world.

**Overview**

EDC's Structured and Project Finance Team, which is one of the largest in Canada, is a significant player in global project and infrastructure finance. Since its establishment in 1995, EDC's Structured and Project Finance Team has closed over 300 financing transactions globally, accounting for financings in excess of USD 22.0 billion. Project Finance is a specialized field of finance, in which financing decisions are based upon project-specific cash flow and assets. Generally speaking, Project Finance transactions tend to be complex, requiring a longer and steeper learning curve, relative to other forms of finance. Project Finance is used extensively in a variety of industries, including energy, infrastructure, mining and telecom. Counterparties to EDC's Project Finance transactions include top-tier international sponsors, exporters, law firms and international Project Finance and investment banks.

Reporting to the Vice-President, the Administrator will provide the team with administrative support, help out in various capacities on individual initiatives with other members of the team. The incumbent is expected to contribute to the teams’ overall success and effectiveness in the delivery of quality service and value added to internal and external customers and to actively contribute to further developing an environment of continuous improvement within the team.

**Discipline Summary**
- Supports general business operations by providing various administrative support activities as a generalist or in a combination of Disciplines in the Administrative Services Function.
- Provides administrative support to the Vice-President and/or nonexecutive employees or groups in the organization.
- May arrange business travel, coordinate meeting arrangements, and/or track expenses.
- Identifies, enhances and follows specific processes and procedures to maximize the efficiencies of office work flows to which the support is being provided.

**Key Responsibilities**
- Provides administrative services to team including, but not limited to handling correspondence, coordinating agendas, managing workflows, sourcing and routing required customer information, processing inquiries. updating the team’s BCP, etc.
- Responsible for the management of team budgets, including budget maintenance and timely update and reporting thereof, individual expense tracking and follow up as well as interaction with relevant internal stakeholder groups
- Responsible for travel management: approval tracking, arranging logistics (incl. complex travel arrangements), and expense reimbursement processing and ancillary requirements
- Contributes to the use and effectiveness of the Team’s Management Systems (Visual metrics, dashboard, etc.)
- Coordinates and administers team activities and meetings: logistics, arranging relevant materials and technology, recording action items
- Solves administrative problems and initiates improvements to administrative standards, controls and processes including reporting and analysis of operational statistics
- Provides file, document or information storage and retrieval services including classification, organization and electronic data/Information entry or sourcing
- Periodically will assist with ongoing project work conducted by the team

**Screening Criteria**
- Completion of secondary school
- Minimum 3 years of experience in administrative field (e.g. managing a team’s budget) with exceptional customer service

**Assets**
- Undergraduate degree in Business Administration or related relevant discipline
- Experience in financial services and/or a corporate environment
- Experience in business analytics, data management and reporting
- Bilingualism (English and French)

**Salary Ran