HR Coordinator

2 months ago

Abbotsford, Canada School District No. 34 (Abbotsford) Full time

**School District No. 34 (Abbotsford)**
***
**HR Coordinator**:
**_The Abbotsford School District is located on the traditional and unceded territory of the Semá:th First Nation and Mathxwí First Nation. With this, we respect the longstanding relationships that Indigenous Nations have to this land, as they are the original caretakers._**

**Why Abbotsford?**
Located under an hour from Vancouver, the Abbotsford School District is settled in the heart of the beautiful Fraser Valley and surrounded by spectacular mountain views.

**Why the Abbotsford School District?**
Every day, in every classroom and office at Abbotsford School District, our employees provide a world-class, innovative educational experience for over 19,000 students. We provide a workplace that fosters creativity, inspires excellence, and challenges everyone to embrace growth.

Working in public education is both challenging and rewarding, but at the Abbotsford School District we truly believe that every one of our employees has the opportunity to help children learn, grow, and succeed.***

**Position Summary**
Reporting to the Senior Manager, Human Resources (HR) the HR Coordinator supports recruitment and onboarding functions. The primary responsibilities of this position are coordinating interviews and reference checks; issuing offers of employment, new hire documents and onboarding materials; and participate in the attendance support and recognition programs.

Additional responsibilities include collaboration with the HR team to support leaders and employees, improve processes and procedures, and address issues and concerns. This position may also backfill the HR team and participate in other projects as required.

**Responsibilities**
- Coordinate interview and reference checks. This includes contacting applicants to schedule an interview; entering the interview in the applicable calendars; and issuing reference check requests to shortlisted applicants.
- Issue offers of employment, new hire documents and onboarding materials to successful applicants. Follow-up as required to ensure these items are completed. Respond to questions regarding the onboarding process.
- Administer benefits (extended health plans, MSP & pension) for new hires, changes and terminations. Enter benefits information into applicable portals.
- Coordinate changes to benefits resulting from employee life events and/or leaves and advise Finance if this impacts their pay.
- Respond to employee questions regarding their benefits; troubleshoot issues and concerns; and liaise with benefits provides are required.
- Enter employee assignment and status changes as required to ensure accurate categorization and coding. Consult with payroll to verify accuracy of employees pay and status.
- Monitor the availability and count of casual employee and prepare casual employee allocation, availability and replacement reports.
- Connect and follow-up with casual employees confirm and/or update availability.
- Track employees probationary and trial periods and follow-up with leaders.
- Administer the Attendance Support Programs for employees by analyzing attendance and claims data; preparing documentation and reports; and informing leaders.
- Provide employees documentation and information regarding leaves and returning to work. Follow-up to ensure documentation is provided in a timely manner.
- Participate in employee recognition programs, including the ABC Recognition Program, Long Service Dinner and Retirement Dinner.
- Create and verify employment verification letters for employees.
- Maintain confidential employee records, files and other data (electronic & paper) to ensure all employment requirements are met.
- Manage the HR Inbox and escalate or respond to employee inquiries.
- Prepare various reports (demographic, absence, new hire & turnover, etc.) as required.
- Assist the HR Team and liaise with other departments.
- Backup the HR Coordinator (counterpart) as required.
- Additional responsibilities and projects may be assigned.

**Qualifications**
Certificate or diploma in Human Resources, or other related discipline, and two (2) years of experience in Human Resources or a related occupation.
- Intermediate user in Human Resources Information Systems and Microsoft Office, specifically, Outlook, Excel, Word, SharePoint and Teams.
- Knowledgeable of appliable legislation, regulations and standards; and HR, attendance support and disability management best practices.
- Able to build relationships and work independently and in a team environment.
- Able to exercise discretion and good judgment while providing exceptional customer service.
- Adaptable, flexible and high attention to detail, procedures and processes.
- Excellent communication (verbal & written) and interpersonal skills.
- Strong organizational, priority-setting, problem-solving and time management skills.
- Excellent attendance records, enthusiastic, motivated and enjoys morning.
- Access to reliable transportatio

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