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HR Coordinator

6 months ago

Abbotsford, Canada Flexiforce Full time

**Company Information**

We're FlexiForce
- the world's largest manufacturer of overhead door hardware and components. We believe that safety is everyone’s responsibility and can only be achieved through the active participation of everyone within the organization. We make quality products; we deliver them on time, and we partner with our customers and our suppliers to support mutual success. To do that, we rely on having the best and most capable people on our team. Our Human Resources Coordinator plays a pivotal role in our success.

**Company Values, #Together we**

Empowerment: We have trust in our people

Innovation: We have the courage to change

Integrity: We stand up for what’s right

Safety: Together we are safe

Teamwork: Together we achieve more

**Position Overview / Summary**

The Human Resources Coordinator is responsible for all aspects of the Human Resources function to support a healthy workplace, an engaged workforce and robust internal communications at all levels. The role ensures adherence to employment standards, health & safety laws, ASSA ABLOY policies regarding employment, employee relations, training requirements and provides reporting of human resource data.

**Key Responsibilities**

The Human Resources Coordinator will be accountable for:
Engagement and Retention
- Contribute to the creation and development of a world class business culture within FlexiForce North America (FFNA)
- Be a strong brand ambassador and advocate for FFNA
- Help FFNA work towards its target of becoming a Top 100 Canadian Business
- Administer the 30/60/90 day review process between employees and their supervisors
- Plan and organize staff events and recreational activities

Employee Relations
- Communicate Human Resources policies, procedures, laws, standards and regulations to internal stakeholders
- Provide resolutions to employee relation issues (e.g. employee complaints and harassment allegations
- Support the HR and Payroll Coordinator with Time and Attendance and follow up to employees as required
- Support employees and their managers with Leave of Absence management process and documentation
- Support department supervisors and managers with employee conversations and help see through the performance management process

Safety
- Oversee the First Aid Program certifications and job postings. Conduct quarterly meetings with the First Aid team.
- Track and investigate all first aid incidents.
- Report injuries that require medical aid or loss time to Worksafe BC
- Work closely with employees and their supervisors who require both occupational and non-occupational accommodations in the workplace
- Participate in JHSC meetings and initiatives
- Develop Safety Training Talks
- Support HR Manager in the administration and development of the overall program

Recruitment
- Manage and track internal job postings and promotions
- Build and sustain beneficial relationships with employment agencies and educational institutions
- Plan, organize, and attend recruitment fairs as needed
- Perform interviews, screens, and recruit for entry level, professional, and technical job openings
- Ensure the compatibility of applicants to job positions
- Develop marketing materials for internal and external opportunities

Learning and Development
- Oversee adequate orientation and training within the organization for all new hires
- Develop and monitor onboarding program
- Track compliance courses in the Learning Management System
- Maintain job descriptions for all positions in the factory and office
- Be keen to learn new skills yourself. We foster continuous improvements always.

HR Systems and Reporting
- Process new hires in ADP Workforce Now and GPS platforms
- Manage onboarding in HR systems
- Provide monthly business review slides and metrics on employee demographics and other elements of our scorecard
- Responsible for FTE monthly reporting

Organizational and Administrative Support
- Be willing to jump in and help anywhere.
- Provide general information and assistance internally and externally over the phone, electronically, and in-person
- Complete other duties and projects assigned

**Qualifications**
- Degree or diploma in Human Resources or an equivalent combination of education and experience.
- CPHR designation is a definite asset.
- Minimum of 3 to 5 years’ experience as an HR Coordinator with responsibility for all human resource functions preferably in a dynamic manufacturing environment.
- Strong knowledge of the BC Employment Standards Act, the BC Human Rights Act and the Personal Information Protection Act.
- Experience working with Worksafe BC and other insurance boards
- Experience with managing both occupational and non-occupational absences / accommodations
- Effective working knowledge of HRIS software with preference for experience with SAP Success Factors and ADP Workforce Now.
- Strong general computer and analytical skills with the ability to compile and analyse data using MS Excel and