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Facilities Assistant

4 months ago

Toronto, Canada Toronto District School Board Full time

No. CUPE C-23-0087UE
POSTED: April 4, 2023

DEADLINE: 4:30 p.m. April 14, 2023
Posted: ______

Deadline: 4:30 p.m. _______

**Facilities Assistant**
1 - Permanent Position

**Facility Services**
**CUPE 4400 Unit C, Grade I (12 Month)**

**$25.69 per hour
**The Toronto District School Board adheres to equitable hiring, employment and promotion practices.**
- Reporting to an Administrative Team Leader, the Facilities Assistant will be responsible for providing _
- clerical and administrative support services to staff at a designated office. The Facilities Assistant will _
- work closely with and support the work of designated staff. _

**Summary of Duties**:
Provide administrative support to managers and supervisory staff (e.g., create reports and

correspondence, organize mass mailings, maintain databases, create and maintain spreadsheets);
Distribute forms, vouchers, manuals, log books, etc.;
Receive, track and distribute incoming mail and deliveries to the site;
Maintain office supplies, monitor stock, and control issuing of same;
Develop and maintain distribution lists and update Outlook profiles;
Maintain filing systems;
Schedule meetings, prepare agendas and take notes/minutes as required;
Receive and assess employees’ attendance reports and payment claims;
Input, track and ensure the accuracy of SAP timecard entries, employee absenteeism, leaves of

absence, vacations, banking and use of lieu-time;
Liaise with supervisory staff in the department and the appropriate Employee Services and Payroll

staff to resolve any discrepancies pertaining to these records;
Assist and back-up the work of other administration staff in the office/department; and
Other related duties as assigned.

**Qualifications**:
Secondary school diploma including courses in computers and office administration and one

year of related experience, or an equivalent combination of education and experience;

databases, and human resources/financial information systems;***
Strong written and oral communication and note-taking skills;
Ability to communicate effectively with callers and staff with customer service focus;
Strong organizational skills;
Good analytical and problem solving skills;
Good understanding and working knowledge of related TDSB policies, procedures and

collective agreements covering operations, maintenance, construction and clerical workers with
respect to absenteeism, leaves of absence, vacation allotments, etc.; and

Knowledge of general office procedures.

**Location**:15 Oakburn Crescent

**Work Year**:12 Months

**Hours**: 35 hours per week

**Please note**:
Applications **must **be submitted:
Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

**_We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged _