Administrative Assistant

2 weeks ago

Toronto, Ontario, Canada Aviso Wealth Full time

About the Opportunity:

Aviso Wealth is seeking a Part-Time Facilities Administrative Assistant to join our Facilities & Office Services team in Toronto, working 2 days a week.

Key Responsibilities:

  • Provide facilities and office services tasks in a timely and customer service-oriented manner.
  • Assist with reception desk duties, including welcoming clients and staff.
  • Receiving and mailing out courier packages.
  • Assist with distributing snacks and catering during company events.
  • Greet and serve clients at the reception area, including issuing access cards and tracking for security purposes.
  • Administration of facilities inbox in collaboration with the Vancouver office.
  • Assist with onboarding and offboarding employees.
  • Responsible for issuing and tracking building access cards, desk/office keys.
  • Provide high-level customer support to executive assistants.
  • Monitor and maintain vendor contracts and schedule renewals in conjunction with the manager of facilities.
  • Perform light cleaning duties, including loading and unloading dishwashers in all kitchens.
  • Other related duties assigned by the Office Services Manager.

Requirements:

Your Experience and Skills:

  • Excellent customer service skills, with a collaborative and team-oriented attitude.
  • Post-secondary education preferred.
  • 2 years' experience in a similar position.
  • Strong experience with the MS suite of products, including Word, Excel, and Outlook.
  • Experience with Office 365 and Teams preferred.
  • Experience working with vendors, building management, and construction project trades and consultants is preferred.
  • Strong aptitude to pick up technology and willingness to learn new systems.
  • Ability to learn quickly in a fast-paced environment and strong attention to detail.
  • Strong organization skills with a process improvement mindset.
  • Ability to prioritize and multi-task.
  • Fluent communication skills in English are required, and bilingual skills in French are an asset.

Benefits:

Why Aviso Wealth?

Aviso Wealth offers a dynamic and inclusive culture that rewards innovation and celebrates success. We provide a competitive compensation package, excellent health and dental benefits, generous vacation time, and a commitment to continuous learning and development.

Equal Employment Opportunity:

Aviso Wealth welcomes and encourages applications from all qualified individuals, including those with disabilities. We are committed to creating an inclusive and accessible work environment.

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