Facilities Assistant

4 months ago

Toronto, Canada Cassels Brock & Blackwell LLP Full time

**About Us**:
Cassels Brock & Blackwell LLP is a leading national law firm focused on serving the transaction, advocacy and advisory needs of Canada’s most dynamic business sectors. We have one of the largest business law practices in the country, serving multinational, national and mid-market clients from our offices in Toronto, Vancouver and Calgary.

**Our Culture**:
At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.

**Role Overview**:
**Premises and Maintenance**
- Perform daily premise inspections in accordance with the maintenance program schedule and ensure premises are maintained according to workplace standards.
- Report and respond to all premise-related deficiencies, requests or issues in a timely manner to the Tenant Service Portal and/or the appropriate vendor or contractor.
- Oversee on-site vendors and contractors as required.
- Record and follow-up on all facility requests, repairs and deficiencies.
- Notify Manager of any non-standard requests and urgent matters. (e.g. disruption to services, safety concerns, financial impact, etc.)
- Complete and submit work permits and relevant documentation to BAC Security Operations Centre for external vendors and contractors working within CBB premises.
- Conduct minor handyman duties as required and in accordance with Health and Safety practices.

**Security and Safety**
- Respond to any Health and Safety Committee recommendations or potential hazards identified on the monthly workplace inspections.
- Participate and assist in the annual fire evacuation procedures.

**Moves, Adds or Changes**
- Move furniture, boxes and office contents as per move instructions.
- Prepare and outfit workspace for new or departing lawyers and staff which consists of, but not limited to, furniture set-up, supplies, name plates and other supplies as required

**Other Requirements**
- Provide backup and assistance to other departments in the Office Services team such as courier, mail and print services as well as Client Center Services, as required.
- 1-3 years of related facilities services experience.
- Post-secondary education or equivalent work experience.
- Excellent organizational and time management skills to manage multiple activities and competing priorities.
- Professional, polished and tactful manner; collaborative style yet capable of working independently.
- Excellent customer services skills to understand the requirement and the need of the users utilizing oral and written communications skills as well as effective listening skills.
- High integrity and discretion to ensure confidentiality of sensitive information.
- Flexible schedule and some overtime may be required.

**Employment Type**: 3-Month Contract _(could be extended)_
- **What we offer**:_
- A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
- A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
- A business casual dress code (client/day specific)
- Employee referral bonus.

**Job Types**: Full-time, Fixed term contract
Contract length: 3 months

**Salary**: $46,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Application question(s):

- Are you willing to undergo a background check, in accordance with local law/regulations?
- How many years of facilities services experience or related experience do you have?
- How many years of work experience do you have with Microsoft Office?
- Do you have experience working within a law firm?

Work Location: In person

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