Administrative Specialist

3 weeks ago

Peterborough, Canada AON Inc. Full time

_Join our dynamic team at AON Inc., a leading healthcare and property management company committed to excellence and innovation. We are dedicated to fostering an inclusive workplace culture where collaboration, integrity, and continuous improvement thrive. As we continue to grow, we are seeking a detail-oriented and experienced _**Administrative Specialist**_ _to join our head office team._

**Duties and Responsibilities**
- Provide the highest calibre of customer service and build rapport with tenants and vendors by actively listening and offering effective and timely responses and solutions in person and by phone.
- Provide support at the beginning of the month to process and accurately record various types of payments such as cash, cheques, and electronic payments including day-end balancing.
- Assist with day-to-day administrative tasks such as phone and electronic correspondence, ordering and stocking supplies, and receiving and processing work orders.
- Manage leasing inquiries and related paperwork.
- Monthly reconciliation of Pre-Authorized Payments before processing by the bank.
- Preparation of monthly residential and parking rent rolls for approval and posting.
- Preparation of annual notices of rent increase and related correspondence.
- Administrative oversight of biweekly pest control program including communications with tenants and the pest control company.
- Provide administrative support to the Office Manager and Director of Property Management and other departments at head office as needed.
- Provide backup support to other administrative positions as required for vacation and sick time.

**Qualifications**
- College diploma in Office Administration or equivalent post secondary education/certificate required.
- Minimum 3 years experience in office administration required.
- Knowledge of Microsoft Office is required.
- Previous experience in Property Management is an asset.
- Knowledge of YARDI is considered an asset.
- Strong organizational, interpersonal, and customer service skills are essential.
- Must have strong attention to detail and accuracy.
- With operations in both Canada and the U.S. and a 50+ year tradition of quality and customer service, AON is the region’s largest privately owned employer._
- AON Inc. is committed to meet the accessibility needs of persons with disabilities as part of our hiring process. We welcome and thank all applicants, however only those selected for interview will be contacted._

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Employee assistance program
- Life insurance
- On-site parking
- RRSP match
- Tuition reimbursement

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Work Location: In person

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