Records Specialist

2 weeks ago

Peterborough, Canada Fleming College Full time

Fleming is located in the heart of the Kawartha Lakes Region in Central Ontario, Traditional Mississauga Anishinaabe Territory and covered by the Williams Treaties,1923... a beautiful place to live and work, surrounded by natural beauty and a mere 90 minutes north-east of Toronto. The College’s 6,800 full-time and 10,000 part-time students, including hundreds of international students from countries around the world, attend at campus locations in Peterborough, Lindsay, Haliburton and Cobourg. Fleming offers more than 100 full-time programs in Environmental and Natural Resource Sciences, Fine Arts, General Arts and Science, Technology, Skilled Trades, Community Development, Health, Business, and Justice as well as other Continuing Education courses.

We are also extremely proud of our more than 85,000 Fleming alumni who are contributing to their communities in the region, across the province and around the world.

**What Are We About?**:
As a member of the Registrar’s Office team, Records Specialists provide pro-active coordination, related to the registration of all full and part-time students (day, evening, post-secondary and non-post-secondary) including implementation and maintenance of all Records processes and systems, including managing documentation for each student from Registration to Graduation.

Responsible for the accurate maintenance of the active and historical student records system, this role monitors processes which impact the integrity of the student information system, especially within the assigned Schools. As Specialist for these Schools, the incumbent provides overall coordination, documentation and process recommendations for all related records procedures. This role also prepares student records to ensure a seamless graduation audit process.

The incumbent provides detailed verbal and written communication to directly to students and the college community, regarding wide variety of information which reflects excellent and timely service.

Please Note: This position has been designated as on-campus and is expected on-site 100% of the time.

**For More Information**:
For a complete job description, please refer to the document found here: Job Description

¿**What We Are Looking For**:

- Demonstrated excellence in customer service, human relations and communication skills (oral and written), interacting with students from varying social, academic, economic and cultural backgrounds with empathy and tact
- Experience interpreting information, policies and procedures; providing clear explanations to secure understanding
- Excellent analytical and creative problem-solving skills, with experience resolving a diverse range of problems on a daily basis
- Demonstrated ability to develop and recommend creative solutions to address student needs and support student success
- Strong planning and coordination skills with the experience independently prioritizing own work assignments to meet regular deadlines, and multi task while paying particular attention to detail and accuracy
- Experience dealing with sensitive and confidential information with a high level of personal integrity, referring to related policies and the F.O.I. Act

**Please Note - Support**:
**How To Apply**

**Equity, Diversity & Inclusion**
Fleming College is committed to building diverse, equitable, inclusive, and accessible learning and working environments. We welcome those who would contribute to the further diversification of our Staff, our Faculty and our Administration including, but not limited to, women, racialized persons, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity to apply.

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