Administrative & Reception Assistant

3 months ago

Morinville, Canada Sturgeon County Full time

Sturgeon County is looking for an experienced and highly motivated Administrative & Reception Assistant to join our team. Reporting to the Taxation & Receivable Supervisor, this exciting position provides front line service delivery to residents and stakeholders, and administrative support to the department. Through a solution-oriented approach, the administrative assistant is a key contributor to the achievement of the department’s operational deliverables.

KEY DUTIES AND RESPONSIBILITIES

Reception and Office Support (50%)

Greets visitors in a professional and friendly manner (in person, electronically and by telephone), responds to inquiries and directs to the appropriate person or department.

Distributes mail for the County.

Supports office supply orders for the County.

Issues and collects payment for Dog Licenses, Landfill permits, and Fire permits.

Corporate Finance and Treasury Support (25%)

Accepts and receipts payment for municipal goods and services.

Reviews and codes departmental accounts payable invoices for approval.

Completes data entry and peer review of financial information to support internal control structure.

Enters journal entries into financial software.

Prepares and distributes accounts receivable invoices, vendor cheque payments, and taxation mailouts as required.

Assists with tax, utility, and accounts receivable work and account inquiries.

Maintains departmental statistics registry to support various program area reporting objectives.

Administrative Support (20%)

Drafts, formats, and proofs various types of documents for Finance department.

Maintains department files and databases for appropriate disposition of records.

Prepares departmental administrative and operational mailouts as required.

Maintains departmental Microsoft SharePoint sites.

Provides administrative support to the manager and department staff as required.

Other Related Duties (5%)

Performs other related duties as required.

Adheres to guidelines as set out in Sturgeon County’s policies and administrative directives.

Adheres to applicable responsibilities and accountabilities as outlined in the Sturgeon County Health and Safety Management System.

KNOWLEDGE, EDUCATION, QUALIFICATIONS, SKILLS, ABILITIES, AND EXPERIENCE

**The following are required in this position**:
Experience with operating office equipment such as photocopier, postage meter, personal computer, paper folder, facsimile, switchboard etc.

Excellent communication skills, including ability to be professional when answering the phone, and possessing strong inter-personal skills.

Proficiently skilled in all Microsoft Office programs.

Ability to multitask within a cohesive team environment.

Excellent organizational skills and strong attention to detail.

The following are considered assets or preferences in this position:
Certification in office administration or equivalent.

Familiarity with other software programs is an asset.

Prior experience working in accounting and billing/collection.

  • Administrative & Reception Assistant

    4 months ago

    Morinville, Canada Sturgeon County Full time

    **Sturgeon County is looking for an experienced and highly motivated Administrative & Reception Assistant to join our team. Reporting to the Taxation & Receivable Supervisor, this exciting position provides front line service delivery to residents and stakeholders, and administrative support to the department. Through a solution-oriented approach, the...

  • Account Administrator I

    4 months ago

    Morinville, Canada Drayden Insurance Ltd. Full time

    Account Administrator I (Reception) As an Account Administrator you are responsible for greeting walk-in clients and callers in a friendly and courteous manner. You will build strong lasting relationships with our clients by demonstrating respect, professionalism and ethics in every encounter. **Responsibilities**: - Ensure the needs of customers are...

  • Administrative Assistant

    3 months ago

    Morinville, Canada Sturgeon School Division Full time

    Enjoy the atmosphere of a small town and a stress-free commute with Sturgeon Public School Division! We are currently looking to fill the position of **Facility Services** **Administrative Assistant** to join our dynamic team and work in an engaging and rewarding environment! The role of the Facility Services Administrative Assistant is to coordinate...

  • Administrative Operations Associate

    1 month ago

    Morinville, Canada 15249082 Canada Inc. Full time

    Position OverviewWe are seeking a dedicated Administrative Assistant to join our team at 15249082 Canada Inc.. This role is essential in ensuring smooth office operations and providing exceptional support to our staff and clients.Key ResponsibilitiesEvent Coordination: Organize and manage seminars, conferences, and other events.Office Management: Establish...

  • Administrative Assistant

    3 months ago

    Morinville, Canada Subcool Mechanical Inc Full time

    Subcool Mechanical is currently seeking a qualified **Administrative Assistant** to join our Morinville branch. **Start Date**: Immediately **Where**: Morinville, Alberta **Schedule**: Monday-Friday, 8:00 am - 4:30 pm **What We Offer** - Career growth opportunities as part of a dynamic team - Full time hours, consistent schedule **Responsibilities**: -...

  • Facility Services Administrative Assistant

    3 months ago

    Morinville, Canada Sturgeon Public Schools Full time

    Enjoy the atmosphere of a small town and a stress-free commute with Sturgeon Public School Division! We are currently looking to fill the position of Facility Services Administrative Assistant to join our dynamic team and work in an engaging and rewarding environment! The role of the Facility Services Administrative Assistant is to coordinate resources and...

  • Administrative Assistant Education Services

    3 months ago

    Morinville, Canada Sturgeon School Division Full time

    Sturgeon Public School Division is currently seeking a **Part Time Administrative Assistant** with Education Services at our Central Office in Morinville. Sturgeon Public School Division has a proud history of serving approximately 5200 students across eighteen schools in Sturgeon County and adjoining municipalities and is committed to fostering critical...

  • Administrative Assistant Education Services

    3 months ago

    Morinville, Canada Sturgeon Public Schools Full time

    Sturgeon Public School Division is currently seeking a Part Time Administrative Assistant with Education Services at our Central Office in Morinville. Sturgeon Public School Division has a proud history of serving approximately 5200 students across eighteen schools in Sturgeon County and adjoining municipalities and is committed to fostering critical...

  • Systems Administrator

    3 months ago

    Morinville, Canada Sturgeon County Full time

    The Systems Administrator is responsible for installing, configuring, troubleshooting, and maintaining Sturgeon County’s computing infrastructure. Computing infrastructure includes networking, communications, hosting solutions both cloud and on-premises, and user device configuration. This position works in a team environment to provide operational support...

  • Part-time, Temporary Administrative Assistant

    3 months ago

    Morinville, Canada Second Chance Animal Rescue Society Full time

    $18/hour **Position Summary** Assist in the daily operations of SCARS by completing data entry and other administrative tasks. **Primary duties and responsibilities**: - Become fluent in our shelter management database program - Enter pet data into the shelter management database and verify it is complete and accurate - Assist with the Occupational...

  • Executive Support Specialist

    1 month ago

    Morinville, Canada 15249082 Canada Inc. Full time

    Position OverviewWe are seeking a dedicated and organized Administrative Assistant to join our team at 15249082 Canada Inc.. This role is essential in ensuring the smooth operation of our office and supporting various administrative functions.Key ResponsibilitiesEvent Coordination: Organize and manage seminars, conferences, and other events.Office...

  • Cupe 24/25 - 14: School Office Support I (Part Time)

    3 weeks ago

    Morinville, Canada Greater St. Albert Catholic Schools Full time

    JOB POSTING CUPE 24/25 - 14 This posting is an internal ad open only to members of the current CUPE Support Staff Union until September 18, 2024 École Georges H. Primeau Middle School School Office Support I Part Time (16.25 hours/week) **Duties to Commence**: Immediately **Qualifications & Duties**: Committed to being a model and witness to Christ-centered...

  • Casual Clerk

    4 months ago

    Morinville, Canada Sturgeon County Full time

    This position does not have a regular schedule and hours of work are dependent on the need for vacation relief or additional workload throughout the organization. When on assignment, the Casual Clerk will be responsible for providing clerical support on an as-needed basis. The Casual Clerk performs the duties of the position being relieved, while reporting...

  • Cupe 24/25 - 11: School Office Support Ii (Full

    4 weeks ago

    Morinville, Canada Greater St. Albert Catholic Schools Full time

    JOB POSTING CUPE 24/25 - 11 This posting is an internal ad open only to members of the current CUPE Support Staff Union until September 6, 2024 Morinville Community High School School Office Support II Full Time (32.5 hours/week) **Duties to Commence**: Immediately **Qualifications & Duties**: Committed to being a model and witness to Christ-centered...

  • Administrative Coordinator

    2 weeks ago

    Morinville, Canada 15249082 Canada Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at 15249082 Canada Inc. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to...

  • Administrative Coordinator

    2 weeks ago

    Morinville, Canada 15249082 Canada Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at 15249082 Canada Inc. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to...

  • Administrative Coordinator

    1 week ago

    Morinville, Canada 15249082 Canada Inc. Full time

    Administrative Assistant Job Description At 15249082 Canada Inc., we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our staff and management. Responsibilities: * Coordinate seminars, conferences, and other events * Develop...

  • Administrative Coordinator

    1 week ago

    Morinville, Canada 15249082 Canada Inc. Full time

    Administrative Assistant Job Description At 15249082 Canada Inc., we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our staff and management. Responsibilities: * Coordinate seminars, conferences, and other events * Develop...

  • Administrative Coordinator

    2 weeks ago

    Morinville, Canada 15249082 Canada Inc. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at 15249082 Canada Inc. as an Administrative Coordinator.Key ResponsibilitiesOffice Administration: Provide administrative support to our team, including arranging and coordinating seminars, conferences, and other events.Procedure Development:...

  • Administrative Coordinator

    3 weeks ago

    Morinville, Canada 15249082 Canada Inc. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at 15249082 Canada Inc. as an Administrative Coordinator.Key ResponsibilitiesOffice Administration: Provide administrative support to our team, including arranging and coordinating seminars, conferences, and other events.Procedure Development:...