Administrative & Reception Assistant

2 weeks ago

Morinville, Canada Sturgeon County Full time

**Sturgeon County is looking for an experienced and highly motivated Administrative & Reception Assistant to join our team. Reporting to the Taxation & Receivable Supervisor, this exciting position provides front line service delivery to residents and stakeholders, and administrative support to the department. Through a solution-oriented approach, the administrative assistant is a key contributor to the achievement of the department’s operational deliverables.**

**KEY DUTIES AND RESPONSIBILITIES**

**Reception and Office Support (50%)**
- Greets visitors in a professional and friendly manner (in person, electronically and by telephone), responds to inquiries and directs to the appropriate person or department.
- Distributes mail for the County.
- Supports office supply orders for the County.
- Issues and collects payment for Dog Licenses, Landfill permits, and Fire permits.

**Corporate Finance and Treasury Support (25%)**
- Accepts and receipts payment for municipal goods and services.
- Reviews and codes departmental accounts payable invoices for approval.
- Completes data entry and peer review of financial information to support internal control structure.
- Enters journal entries into financial software.
- Prepares and distributes accounts receivable invoices, vendor cheque payments, and taxation mailouts as required.
- Assists with tax, utility, and accounts receivable work and account inquiries.
- Maintains departmental statistics registry to support various program area reporting objectives.

**Administrative Support (20%)**
- Drafts, formats, and proofs various types of documents for Finance department.
- Maintains department files and databases for appropriate disposition of records.
- Prepares departmental administrative and operational mailouts as required.
- Maintains departmental Microsoft SharePoint sites.
- Provides administrative support to the manager and department staff as required.

**Other Related Duties (5%)**
- Performs other related duties as required.
- Adheres to guidelines as set out in Sturgeon County’s policies and administrative directives.
- Adheres to applicable responsibilities and accountabilities as outlined in the Sturgeon County Health and Safety Management System.

**KNOWLEDGE, EDUCATION, QUALIFICATIONS, SKILLS, ABILITIES, AND EXPERIENCE**

**The following are required in this position**:

- Experience with operating office equipment such as photocopier, postage meter, personal computer, paper folder, facsimile, switchboard etc.
- Excellent communication skills, including ability to be professional when answering the phone, and possessing strong inter-personal skills.
- Proficiently skilled in all Microsoft Office programs.
- Ability to multitask within a cohesive team environment.
- Excellent organizational skills and strong attention to detail.

**The following are considered assets or preferences in this position**:

- Certification in office administration or equivalent.
- Familiarity with other software programs is an asset.
- Prior experience working in accounting and billing/collection.

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