Executive Administrative Assistant

2 weeks ago

Markham, Canada Kenvue Full time

**Executive Administrative Assistant**-2307003824W

Description

Executive Administrative Assistant:
Kenvue is currently recruiting for Executive Administrative Assistant. This position reports into our Managing Director for Canada and is based in Markham, ON.

**Who We Are**

At Kenvue, part of the Johnson & Johnson Family of Companies (Kenvue), we believe there is extraordinary power in everyday care. Built on over a century of heritage and propelled forward by science, our iconic brands—including NEUTROGENA®, AVEENO®, TYLENOL®, LISTERINE®, JOHNSON’S® and BAND-AID® —are category leaders trusted by millions of consumers who use our products to improve their daily lives. Our employees share a digital-first mindset, an approach to innovation grounded in deep human insights, and a commitment to continually earning a place for our products in consumers’ hearts and homes.

Join us in shaping our future-and yours.

Watch us here:
**What will you do**

The Executive Administrative Assistant is responsible for providing administrative support to the Managing Director, Canada.

Responsibilities***
- Calendar & Meeting Administration: Proactively manage the Managing Director’s calendar using Outlook. Schedule business-related meetings using Zoom and Microsoft Teams. Proactively resolve scheduling discrepancies. Coordinate availability with attendees, reserve conference rooms, A/V equipment, IT assistance, as needed.
- Meeting Preparation: Schedule and prioritize agenda for Canada Leadership Team meetings. Provide support for large meetings and liaising with business partners and other EAs to assist complex meetings.
- Travel Coordination: Organize business-related travel as required, handling all logístical travel related activities (flights, hotel, ground transportation.)
- Technology: Master use of internal technology to drive efficiency across department and assisting teams with meetings, processes, and tools such as Microsoft Office Suite, advanced use of Zoom/Microsoft Teams, Concur, as well as new/emerging IT tools.
- Financial: Financial processing of purchase requisitions, invoices, and financial reconciliation as required.
- Manages communications for the Managing Director and the organization as required.
- Work with internal and external business partners, and administrative peers, to build on strong partnerships.
- Assist with company wide initiatives as the need arises.

Qualifications

**What we are looking for**

Required Qualifications
- A High School diploma is required; an Associate degree is preferred.
- A minimum of 7-10 years of experience providing administrative support to executive leaders is required.
- Strong digital literacy working with Microsoft Office programs (Word, Excel, PowerPoint, Outlook, SharePoint, etc.) is required.
- Ability to provide insight and suggest improvements or problem resolution is required.
- Ability to work independently with mínimal direction by being able to anticipate needs and respond accordingly is required.
- Excellent time management and prioritization skills with strong follow-up are required.
- Ability to work and adapt in an environment that is constantly evolving is required.
- Ability to exercise a high level of discretion when exposed to highly sensitive and confidential information is required.
- Outstanding interpersonal and communication skills (both verbal and written) is required.
- Strong collaboration and teamwork skills are required.
- Ability to be proactive, flexible, multi-task and possess an attention to detail.

**What’s in it for you**
- Competitive Benefit Package
- Paid Company Holidays, Paid Vacation, Volunteer Time, Summer Fridays & More
- Learning & Development Opportunities
- Employee Resource Groups

Diversity and inclusion are central elements of the shared culture across the Johnson & Johnson Family of Companies. Attracting, developing and retaining a workforce that reflects the diversity of our customers and communities is essential to our success. We are committed to providing a respectful, inclusive and accessible work environment where all employees have the opportunity to achieve their potential.

Primary Location NA-CA-Ontario-Markham

Organization Johnson & Johnson Inc.

Travel Yes, 10 % of the Time

Job Function Administration

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