Administrative Assistant

6 months ago

West Vancouver, Canada First Nations Education Steering Committee (FNESC) Full time

**Administrative Assistant
**Join us to make a lasting impact An excellent work-life balance is waiting for you
**The First Nations Education Steering Committee (FNESC) is currently looking for a dedicated, energetic,
and organized administrative professional to join our hard-working team who work collaboratively and
diligently to improve education for all First Nations students in BC. Since 1992, FNESC, led by a strong
and diverse board of over 130 First Nations community representatives, has worked in partnership with
the First Nations School Association (FNSA), and the Indigenous Adult Higher Learning Association
(IAHLA). Communications, research, partnership-building, resource development and advocacy are all
part of the work we do to advance issues in First Nations education.

**What We Offer:
- The salary for this position is **$47,015.00** per year;
- Two (2) weeks of paid vacation as well as two (2) weeks of paid vacation at Christmas time- Well above-average benefits plan that is 100% paid for by FNESC, that includes: extended
- health care, dental care, and vision care;- Well above-average employer matched pension plan;
- Career advancement opportunities in a fast-growing organization (approximately 35% of
- current FNESC employees have been promoted into their current role);- Generous annual professional development subsidy;
- Generous wellness subsidy;
- 35-hour working week;
- Regular employee appreciation events such as our annual Summer Barbeque and Christmas
- Party.- Respectful work environment with a stellar work-life balance.

**Duties and Responsibilities:
**Administrative Support**:

- Assisting with the facilitation of meetings, events, workshops, and conferences;- Administering invoices, expense claims, correspondence, inventories, mail outs, and travel
- arrangements;- General administrative duties such as mailing, filing, minute taking, photocopying, meeting

kits, data entry, and reception coverage (for breaks and absences);
**Providing support to the Reception Desk as needed**:

- Receiving, directing, and relaying telephone messages and fax messages. Ensuring that all

phone enquiries are responded to in a polite and professional manner regardless of the
situation;
- Greeting, assisting and/or directing visitors in a courteous and professional manner;

it according to office policy and dropping off mail daily. Checking both the fax and
photocopiers on an ongoing basis to ensure they have paper and toner and then notify IT to
order more if the supplies are low;***
- Maintaining communication within the FNESC office. Both written and verbal communication

needs to be maintained to maintain workflow, scheduling, and office updates/news;***
- Assisting with taxi travel for staff, directors, executives, board members, and others as

required.

**What We’re Looking For:
- A minimum of Grade 12 education, or an equivalent combination of education and experience;
- 1 year’ administrative/clerical experience in a fast-paced office environment is an asset;
- Excellent organizational, communication, interpersonal, teamwork, and time management skills;
- An ability to be flexible and adapt to last minute changes and requests;
- Some understanding of First Nations culture and educational issues is an asset.

We offer full-time meaningful work in a professional, friendly, and diverse office environment which is
easily accessible by transit and right next door to Park Royal Mall. We enjoy having occasional lunches
together as a team - pizza is one of our favorites.

This is a full-time, permanent position with most of the work being done between 8:30 a.m. and 4:30 p.m.
position is such that occasional work outside of those hours, including weekend work, may be required.

**FNESC requires that all FNESC staff be fully vaccinated for COVID-19 for two reasons: First,**
**because FNESC takes its responsibility to create and maintain a healthy workplace very seriously.**
**And second, because many of our staff attend First Nations communities in-person. Some First**
**Nations have unique requirements and vulnerabilities related to communicable diseases like**
**COVID-19, and FNESC always respects the needs of First Nations.**

We thank everyone who applies for their interest in FNESC. Unfortunately, due to the volume of

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