Administrative Assistant, Support Services
6 months ago
**Administrative Assistant, Support Services**
**Join us to make a lasting impact An excellent work-life balance is waiting for you**
The First Nations Education Steering Committee (FNESC) is currently looking for a dedicated, energetic
and organized Administrative Assistant to join our hard-working Support Services team who work
collaboratively and diligently to improve education for all First Nations students in BC. As a member of
the FNESC Support Services department and the Administrative Assistant team, the Administrative
Assistant, Support Service will primarily provide administrative services and support to the Support
Service department.
Since 1992, FNESC, led by a strong and diverse board of over 130 First Nations community
representatives, has worked in partnership with the First Nations School Association (FNSA), and the
Indigenous Adult Higher Learning Association (IAHLA). Communications, research, partnership-building,
resource development and advocacy are all part of the work we do to advance issues in First Nations
education.
**What We Offer:
- The salary for this position is $44,990.00 per year;
- Two (2) weeks of vacation as well as two (2) weeks of vacation at Christmas time (with the latter
- Well above-average benefits plan that is 100% paid for by FNESC, that includes: extended health
care, dental care, and vision care;
- Well above-average employer matched pension plan;
- Career advancement opportunities in a fast-growing organization (approximately 30% of current
FNESC employees have been promoted into their current role);
- Generous annual professional development subsidy;
- Generous wellness subsidy;
- 35-hour working week;
- Regular employee appreciation events such as our annual Summer Barbeque and Christmas
Party.
- Respectful work environment with a stellar work-life balance.
**Duties and Responsibilities:
**- Supporting Support Service team with daily administrative tasks such as mailing, filing, minute
taking, photocopying, meeting kits, data entry, and reception coverage when required;
- Scanning and mailing payment cheques; maintaining vendor files for Finance;
- Responding to internal inquiries on invoices, expense and travel claims and preparation of GST
log;
- Assisting with program allocation and filing program allocation related documents;
- Coordinating and administering mail-outs for Support Service team;
- Administering invoices, expense and travel claims for Support Service team;
- Coordinating departmental and team meetings, including booking board rooms or meeting space,
arranging catering, preparing meeting rooms, and tidying meeting rooms. This includes, but is
not limited to, the coordination of Quarterly Managers Meetings, Monthly Managers Meetings, All
- Staff Meetings, Personnel Committee Meetings and Finance Committee Meetings.
- Preparing meeting kits and meeting resources;
- Participation in the preparation, set up/take down, and daily tasks for the FNESC, FNSA, IAHLA
and Languages Conferences;
- Providing assistance with the planning, preparation and implementation of workshops and
conferences, travel arrangements, catering, room bookings, A/V support, and other support for
meetings or workshops coordinated by the Human Resources and Support Services department
and/or teams.
- Ensuring the cleanliness and orderliness of office administration storage including kitchen
cupboards and closet, storage units, and storage room;
- Supporting the office coordinator with activities related to maintenance, repairs, clean up and
office supply inventories;
- Participating in Administration staff meetings and supporting administration in other departments
as necessary;
- Providing reception relief as scheduled by the Executive Assistant. This is a responsibility that is
shared equally amongst all Administrative Assistants.
**What We’re Looking For:
- A minimum of Grade 12 education, or an equivalent combination of education and experience;
- Preferred 1 year’ administrative/clerical experience in a fast-paced office environment;
- Finance experience considered an asset;
- Excellent organizational, communication, interpersonal, teamwork, and time management skills;
- An ability to be flexible and adapt to last minute changes and requests;
- Some understanding of First Nations culture and educational issues is an asset.
We offer full-time meaningful work in a professional, friendly, and diverse office environment which is
easily accessible by transit and right next door to Park Royal Mall. We enjoy having occasional lunches
together as a team - pizza is one of our favorites.
This is a full-time, permanent position with most of the work being done between 8:30 a.m. and 4:30 p.m.
However, the nature of this position is such that occasional work outside of those hours, including
weekend work, may be required.
**FNESC requires that all FNESC staff be fully vaccinated for COVID-19 for two reasons: First,**
**because FNESC takes its responsibility to
-
Administrative Assistant, Support Services
6 months ago
West Vancouver, Canada First Nations Education Steering Committee (FNESC) Full time**Join us to make a lasting impact! An excellent work-life balance is waiting for you!** The First Nations Education Steering Committee (FNESC) is currently looking for a dedicated, energetic and organized Administrative Assistant to join our hard-working Support Services team who work collaboratively and diligently to improve education for all First...
-
Support Services Assistant
3 months ago
West Vancouver, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at beBee Professionals in West Vancouver. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phones,...
-
Vancouver, Canada Family Services of Greater Vancouver Full timeJOB OPPORTUNITY**:Reception and Administrative Support Assistant** **Reception and Administrative Support Assistant**Competition #88-24 **DO YOU WANT A MEANINGFUL CAREER, HELPING OTHERS? JOIN US!** About the Role Family Services Employee Assistance Program (FSEAP) provides clinical counselling services to employees of client organizations who may be...
-
Administrative Assistant
6 months ago
West Vancouver, Canada First Nations Financial Management Board Full time**Position **Overview** Reporting to the Office Coordinator, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line, ensuring alignment with the intentions of the FMB Board of Directors. The Administrative Assistant is primarily an internally focused position,...
-
Administrative Assistant
2 months ago
West Vancouver, Canada Aboriginal Housing Management Association Full time**Job Overview** The Administrative Assistant, reporting to the Executive Assistant, is a key role responsible for providing reception services, administrative support, and overseeing the coordination of office operations. This position also extends administrative and clerical assistance to the Executive Leadership Team (ELT), Communications Team, IT...
-
Administrative Assistant
6 months ago
West Vancouver, Canada The First Nations Financial Management Board (FMB) Full timePosition Overview Reporting to the Office Manager, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line. The Administrative Assistant is primarily an internally focused position, however as requested, this position may liaise and build relationships with...
-
Administrative Assistant
7 months ago
West Vancouver, Canada First Nations Financial Management Board Full time**Position Overview** Reporting to the Office Coordinator, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line. The Administrative Assistant is primarily an internally focused position, however as requested, this position may liaise and build relationships...
-
Administrative Support Specialist
4 weeks ago
Vancouver, British Columbia, Canada UNIFEE SERVICES INC. Full timeJob Title: Administrative Support SpecialistWe are seeking an experienced and highly organized Administrative Support Specialist to join our team at UNIFEE SERVICES INC.The ideal candidate will have a strong background in administration, with excellent communication and interpersonal skills. They will be responsible for providing administrative support to...
-
Administrative Assistant
3 months ago
West Vancouver, Canada First Nations Financial Management Board Full time**Position Overview** Reporting to the Office Manager, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line. The Administrative Assistant is primarily an internally focused position, however as requested, this position may liaise and build relationships with...
-
Administrative Support Specialist
3 months ago
West Vancouver, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations at beBee Professionals in West Vancouver.Key ResponsibilitiesProvide exceptional administrative support to our team, ensuring seamless day-to-day operations.Manage and coordinate appointments, meetings, and schedules with ease.Maintain...
-
Support Services Assistant
3 months ago
Quinte West, Ontario, Canada beBee Professionals Full time $35,000 - $45,000Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at beBee Professionals in Quinte West. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phones,...
-
Administrative Assistant
1 month ago
West Vancouver, Canada Knack Academics Full time**Position Overview**: This role requires a level of math competency due to the creation and organization of math-related content such as lesson plans, homework assignments, and quizzes. Because of this, we offer a competitive salary range of $19 - $25 per hour. This is an excellent opportunity for someone looking to combine administrative work with content...
-
Administrative Support Professional
4 weeks ago
West Vancouver, British Columbia, Canada CB Canada Full timeJob OverviewAt CB Canada, we are seeking an experienced Administrative Support Professional to join our team on a part-time basis. This role will provide administrative support for various departments within the organization, focusing on tasks such as filing and organizing documents, supporting diverse projects, and answering phone and email inquiries.Key...
-
Administrative Support Specialist
2 months ago
West Vancouver, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000We are looking for a skilled Administrative Support Specialist to join our team at beBee Professionals in West Vancouver. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and effectively.Key Responsibilities:Provide administrative support...
-
Administrative Services Assistant
2 months ago
Quinte West, Ontario, Canada beBee Professionals Full time $35,000 - $45,000We are seeking a highly skilled Administrative Services Assistant to join our team at beBee Professionals in Quinte West. The successful candidate will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide administrative support to the office team,...
-
Administrative Assistant
6 months ago
West Vancouver, Canada First Nations Financial Management Board Full time*Position Overview* Reporting the Office Manager, the Administra ve Assist - is responsibl - or providing ad - istrative a - stance and general o - ce services to the Corporat - ervices business lin - The Administr - ve Assistant is - imarily an in - nally focus - position, howeve as requested, this position m - liaise and build re ationship - ith...
-
Administrative Support Assistant
1 month ago
Vancouver, Canada UBC Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Hourly - Administrative Support 3 (Gr6) Job Title Administrative Support Assistant Department Administration & Operations | Department of Educational Studies | Faculty of Education Compensation Range $29.27 - $30.76 CAD Hourly Posting End Date November 23, 2024 **Note**: Applications will be accepted...
-
Administrative Support Assistant
1 month ago
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Hourly - Administrative Support 3 (Gr6) Job Title Administrative Support Assistant Department Administration & Operations | Department of Educational Studies | Faculty of Education Compensation Range $29.27 - $30.76 CAD Hourly Posting End Date November 23, 2024 Note: Applications will be...
-
Support Assistant
3 months ago
West Vancouver, British Columbia, Canada beBee Professionals Full time $30,000 - $45,000We are seeking a compassionate Personal Support Worker to provide essential care to clients in West Vancouver, Canada. In this role, you will assist individuals with daily living activities, enhancing their quality of life and promoting independence.Key Responsibilities:Assist clients with personal hygiene, dressing, and mobility, ensuring their comfort and...
-
Administrative Support Specialist
2 months ago
West Vancouver, British Columbia, Canada beBee Professionals Full time $30,000 - $45,000We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in West Vancouver. The successful candidate will be responsible for providing administrative support to our office operations, ensuring smooth day-to-day functions.Key Responsibilities:Manage office correspondence, including emails...
