Human Resources Coordinator

1 month ago

Toronto, Canada Public Health Ontario Full time

**JR100782**

**Human Resources Coordinator**

**Location**: PHO Corporate Office, 480 University Avenue, Toronto, ON

**Department**:HR Transformation # 1

**The Role**:
The HR Coordinator provides administrative and coordination support to the HR Leadership Team. The HR Coordinator will also perform a wide range of administrative support activities supporting the Manager Labour Relations and Occupational Health and Safety and other HR program teams as needed.

**Key Responsibilities**
- Coordinates administrative matters for the HR Leadership Team (e.g. invoice processing, maintaining supply inventory and purchasing supplies and equipment, contracts, purchasing card reconciliation, human resource forms, travel coordination); Arranges scheduling and logistics of virtual and in person meetings and provides general meeting support working with other administrative assistants to find a viable times for meeting participants, setting up in person or virtual meetings (e.g., room bookings, set up online meetings via Skype, Zoom); distributing meeting materials; printing materials when requested.
- Support with routine document management tasks (e.g., merging documents as needed; ensuring documents are stored on SharePoint in the appropriate folder/site).
- Lead the coordination and completion of quarterly status reports and is involved in planning activities; maintains and coordinates HR’s contribution to update the Balanced Scorecard; participates in other methods that monitor corporate effectiveness.
- Coordinate and support HR Program projects as required (i.e. Attendance Management Support, HR PHO Connect Refresh, Labour Relations support for bargaining, Workplace Violence Risk Assessments)
- Back up support to People Experience Team with Workday tasks as required.
- Performs other duties as assigned.

**Knowledge and Skills**
- Working knowledge of the activities of Human Resources, as well as the organization’s mandate, services, priorities and procedures;
- Demonstrated knowledge of labour relations, recruitment/selection, learning and development and organizational improvement processes, general HR inquiries, procedures and practices.
- Demonstrated effective organization and prioritization skills to effectively organize and administer recruitment support activities and manage logistics for training programs.
- Ability to work independently, determine priorities while performing a variety of different responsibilities with conflicting deadlines, particularly to determine the importance and urgency of issues and respond effectively to fluctuating work load demands in a fast paced environment.
- Research and analytical skills to: research external vendors to support/meet organization’s training needs; track performance metrics for learning and development and organizational improvement initiatives and prepare evaluation reports.
- Problem solving and analytical skills to determine effective ways to present correspondence, reports, charts, tables and presentations.
- Detail oriented to proof-read important/confidential documents to ensure completeness and accuracy.
- Demonstrated written and oral communication and customer service skills including tact and diplomacy to: conduct new employee orientation sessions/meetings; appropriately respond to clients/customers; communicate/collaborate with vendors re: training; prepare HR documents, vendor contracts and related reports.

**Education and Experience**
- Post-secondary school diploma/degree in HR Administration, and/or a related field of study; certificate in an accredited Human Resources program.
- Minimum of 5 years’ recent experience in an administrative/coordination role, with experience administering various HR activities, preferably in a unionized environment, healthcare or not-for-profit sector.
- Demonstrated administrative experience to provide a range of HR support services to the business unit.

**Attributes and Competencies**
- Relies on teamwork and relationship building skills to secure agreement on priority of workload and deadlines.
- Excellent verbal and written communication skills with the ability to develop training administration materials including vendor contracts and requests and content for the intranet site.
- Handles clients/customers professionally, using diplomacy, discretion, confidentiality, and sensitivity to address various situations and redirects particularly when there is resistance to the response.

**Duration: Contract (Fixed Term), 11 month(s)**

**Hours of Work: Full time, 36.25 hours per week**

**Compensation Group: Individual Contributor**

**Posting Date: 06-15-2023**

**Closing Date: 06-23-2023**
- While we thank all applicants for their interest, only those selected to move forward in the recruitment process will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose._

**Job Types**: Full-time, Fixed ter

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