Reconciliations Administrator

2 weeks ago

Vancouver, Canada Aviso Wealth Full time

**Aviso Wealth**:
**The Opportunity**:
We’re looking for a Reconciliations Administrator to join our Operations team.

Reporting to the Supervisor of Control Services, the Reconciliations Administrator is responsible for completing reconciliations and reporting by prescribed internal and regulatory deadlines for multiple lines of business. These reconciliations cover control accounts, mutual fund positions, GIC’s, pool funds, bank accounts and any other products as required. The admin needs to identify all exceptions, review and work with the appropriate teams internally and/or externally to resolve them. The admin needs to have excellent verbal and written communication skills as they will interact with multiple internal departments as well as Fund Companies, GIC Issuers, Portfolio Managers, Credit Unions and Bank providers.

**Who you are**:

- **Service** - You consider both internal and external stakeholders and demonstrate intent of understanding and putting the clients’ needs first. You advocate service excellence and work to deliver solutions that meet the needs. You proactively develop strategic partnerships that allow Aviso Wealth to become a trusted advisor and partner
- **Execution** - You are committed to achieving your goals and to succeed. This includes focusing on “getting things done”, as well as recognizing and taking advantage of opportunities as they arise. You are consistently looking for ways to improve your personal best and see value in continuous improvement. You take accountability for your actions and learn from mistakes
- **Collaboration** - You work collaboratively with others with the common goal of driving positive results. Making meaningful contributions to your team to achieve organizational goals is a priority. You proactively encourage collaboration, build trust

**What your day looks like**:

- Complete reconciliations required internally and by regulatory bodies (MFDA, IIROC)
- Liaise with appropriate internal and external departments to rectify any outages between the firm and the fund companies
- Gain an understanding for the regulatory requirements that these tasks satisfy
- Ensure all unit exceptions are resolved by reporting deadlines
- Ensure non-financial discrepancies are updated
- Provide support for dealer rep maintenance functions
- Complete all bank reconciliations in relation to Operating and Trust/Client related bank accounts. Review all exceptions and follow up with the banking group and/or the bank providers to resolve in a timely manner
- Ensure Credit Unions complete their bank reconciliations monthly. Follow up directly with the CU’s on any outages
- Assist with any inquiries to the team regarding account positions
- Assist with the setup of new reconciliations as products come onboard
- Maintain the procedures manual and continually review the process to find opportunities for ongoing improvements
- Assist with any internal or external audit inquiries in relation to reconciliations

**Requirements**:
**Your experience and skills**:

- Post-Secondary education and a degree in Business Admin or Finance is an asset
- 1 year related financial industry work experience
- Knowledge of current operational procedures governing the mutual fund and security industry
- IFIC or CSC designations is an asset
- Extremely detail oriented and accurate
- Excellent problem solving skills to perform analysis of the exception issues and determine solutions
- Demonstrates the ability to work calmly and effectively in a fast paced environment
- Flexible to meet changing needs and manage deadlines
- Excellent time management and organizational skills to meet time constraints
- Intermediate computer skills, advanced skills in Excel and Access is an asset
- Experience using Dataphile, Univeris and FundCom is an asset
- Fluent communication skills in English are required and bilingual skills in French are an asset

**Benefits**

**Why Aviso Wealth?**

At Aviso Wealth, you will find a dynamic and inclusive culture that rewards innovation and celebrates success.
Here are a few things that set us apart:

- Competitive compensation package that rewards and recognizes individual contributions
- Excellent health, dental and insurance benefits to meet the diverse needs of our employees
- Generous vacation time, fitness benefit, parental leave top-up options
- Matching contributions to our retirement program
- Commitment to the continuous improvement of our staff through learning & development and an education assistance program
- Regular social events to foster teamwork

**Equal Employment Opportunity**

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

No recruiters or agencies, please.

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