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Administrator

1 month ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Administration, Level B

Job Title

Administrator

Department

Administrative Leadership | School of Social Work

Compensation Range

$6,747.50 - $9,701.42 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

March 9, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

This position is responsible for the administration of the non-academic activities of the School of Social Work. Key responsibilities include developing, managing and overseeing administrative operating policies and implementation to ensure efficiency and effectiveness; participating in School and Faculty meetings and committees; undertaking special initiatives, and performing other related duties as required; management of finances, financial operations and accountability procedures; hiring, managing, training, evaluating, terminating staff; managing the organizational and governance structure of the School, managing the building (maintenance & renovations to existing facility), including identifying space needs and planning for future requirements; allocating space, managing the health and safety aspects of the building, faculty and staff; overseeing the acquisition of supplies and equipment.

This position provides leadership and promotes an atmosphere of team work, staff development and participation, by fostering trust and building supportive professional relationships with staff, the Director and faculty members.

The unit is housed in the School of Social Work building (a four-storey building) which comprises offices, classrooms, a computer lab, lounges, research facilities, and a Reading Room, but is temporarily located in the temporary Swing Space while the School building undergoes a major renovation.The personnel complement of the School includes 16 faculty members, 7 staff (CUPE2950, M&P), sessional instructors, Teaching Assistants, Research Assistants and Workstudy students.

Organizational Status
This position reports to the Director of the School. Manages 4 CUPE, and 3 M&P staff. Interacts and communicates with faculty members, students, staff, alumni and the general public, the President s Office, Dean s and departmental offices of the Faculty of Arts, and other academic and administrative units on campus as well as external agencies as required.

Work Performed
- Oversees the administration of the School of Social Work including personnel, financial, operational, and spatial aspects, and contributes to the development of the organizational and governance structure of the School by providing operational leadership in developing and implementing strategic plans to meet initiatives, enhance productivity and streamline business processes; directs policy development and financial management..
- The School administers several degree programs-BSW, MSW and Ph.D as well as a growing portfolio of credit and non credit continuing education programs.The administrator plays a key role in the effective administration of programs as well as the School s operations.

Finance
- Administers and manages the School s $2.7 million budget including endowment accounts, fee for service accounts, other financial allocations (minor capital, special equipment, etc.), and research grants. Develops and oversees policies and procedures related to financial management.
- Oversees and monitors all purchasing expenses and financial transactions.
- Authorizes all departmental expenses and financial transactions.
- Monitors all financial transactions ensuring compliance with university and granting agency policy, budget and accounting constraints including all expenses and transfers, cash receipts and cost recoveries.
- Directs and oversees reconciliation of monthly statements, payroll and benefits statements.
- Authorizes expenditures, transfers funds as necessary, creates and analyzes associated budget reports of operating expenses and recommends reallocations, prepares financial forecasts analyzing resource requirements, evaluates financial priorities, prepares final financial submissions, manages the maintenance of internal records, the reconciliation