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Administrative Clerk

2 months ago

Winnipeg, Canada City of Winnipeg Full time

Under the general supervision of the Executive Assistant and Manager of Administration, the Administrative Clerk provides a variety of administrative, clerical, and financial/budget related support as well as front-line customer service/reception for the Office of the Chief Administrative Officer. This position works professionally, cooperatively, and discreetly as part of the CAO Office administrative support team.

**As the **_Administrative Clerk_**_, _**you will**:

- Provide a wide range of administrative and clerical support for the CAO Office.
- Act as front-line receptionist for the CAO Office.
- Create and maintain files and correspondence tracking and bring forward systems.
- Assist in maintaining and monitoring of Financial and budget related data.
- Perform other administrative duties.

**Your education and qualifications include**:

- High School Graduation supplemented by post-secondary education in business, office procedures or equivalent combination of education and experience in providing administrative support to senior level management.
- Experience providing administrative support to all levels of staff including the senior or executive level with the ability to create and maintain accurate records and files in accordance with established policies and procedures.
- Customer service experience with the ability to interact with individuals in person and over the phone in a professional and courteous manner.
- Experience handling sensitive material in a confidential and professional manner.
- Ability to conduct office and general business procedures, including basic bookkeeping skills, performing accounting reconciliations and dealing with cash.
- Ability to work independently, using sound judgement and decision-making skills with mínimal supervision.
- Excellent interpersonal skills with the ability to establish and maintain effective working relationships with elected officials, department heads, City staff and the general public.
- Verbal and written communication skills with the ability to clearly and effectively understand and convey information in both formats to a variety of audiences.
- Organizational and time management skills, including the ability to prioritize workloads, and manage concurrent assignments while meeting strict deadlines in a high-stress, multi-task environment.
- Knowledge and understanding of the City’s political and administrative structure is an asset.
- Ability to communicate in French is considered an asset.

**Conditions of employment**:

- The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
- Police Information Check satisfactory to the employer will be required from the successful applicant at their expense.

**CORE COMPETENCIES FOR ALL EMPLOYEES OF THE CITY OF WINNIPEG**:

- Citizen & Customer Focus
- Respecting Diversity
- Ethics and Values
- Integrity and Trust
- Results Oriented