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Community Committee Clerk

1 month ago

Winnipeg, Canada City of Winnipeg Full time

Under the general supervision of the Manager of the Decision-Making Process, the Committee Clerk attends meetings of, and provides assistance to, the Executive Policy Committee, Standing Committees, Community Committee, other Committees of Council, as assigned, and acts as an Election Officer in Civic Elections and By-Elections. The Clerk works directly with the Manager of the Decision-Making Process as well as the Senior Committee Clerks doing all things necessary to ensure the needs of the committees are met.

**As the **_Community Committee Clerk, _**you will**:

- Attend meetings of Committees of Council as required, providing support
- Compile/prepare written materials, including disposition of items, minutes and other correspondence as required
- Provide procedural and policy advice
- Conduct research on items as required
- Arrange/Clerk Community Committee and Ad Hoc meetings, provide notification of such and attend all meetings
- Liaise with elected officials, the administration, the public and citizen/business groups
- Provide accurate communications on Committee decisions and recommendations
- Act as an Election Officer

**Your education and qualifications include**:

- University Degree in Business Administration, Public Administration or other related field; or the equivalent combination of education and experience
- Prior related experience required, including experience working with elected officials and senior administration/management.
- Knowledge of the Civic structure, Council and its Committees
- Knowledge of relevant legislation, by-laws and Council policies
- Knowledge of the municipal decision-making process and procedures
- Ability to effectively utilize word processing and other related software including specialized departmental systems such as DMIS and Elections databases
- Ability to communicate effectively both verbally and in writing (bilingual for Riel Community Committee position)
- Ability to take notes rapidly and to prepare concise and accurate minutes / related correspondence
- Analytical ability and problem-solving skills
- Ability to train, supervise, develop and evaluate staff
- Ability to work under pressure, set priorities, meet deadlines and organize work
- Ability to work discreetly with confidential matters

**Conditions of employment**:

- Ability to work extended and flexible hours (evenings are required)