Graduate Admissions Assistant, Faculty of Graduate

2 months ago

Calgary, Canada The University of Calgary Full time

**Description**

The **Dean's Office** in the **Faculty of Graduate Studies** is currently seeking a Full-time Limited Term **Graduate Admissions Assistant **for approximately 9 months.

**Summary of Key Responsibilities** (job functions include but are not limited to):

- Maintains up-to-date knowledge of calendar admission criteria for graduate programs and a thorough understanding of the University of Calgary website and where to find information.
- Gains and applies an in-depth knowledge of calendar admission criteria and basic program requirements for graduate programs.
- Determines what information is missing and which documents are needed on a case-by-case basis to proceed with the admission review.
- Assists with GPA calculations.
- Verifies that incoming official transcripts can be considered final and removes from the student to-do list; contacts students when further official documents are required.

**Qualifications / Requirements**:

- Bachelors degree in a related field and/or a certificate or diploma in administration is required.
- Experience in a high-volume office environment required, preferably in the post-secondary context and including document management and data entry.
- Demonstrated understanding of University of Calgary academic policies and procedures pertaining to admissions.
- Intermediate to advanced skills in Microsoft Office, including Microsoft Excel.
- The ability to develop and maintain reports in Excel and analyze data is a strong asset.
- Experience with UCalgary Student Information System (PeopleSoft Campus Solutions) and Synergize Electronic Document Management System (EDMS).
- Ability to work in a confidential setting and demonstrate good judgment in dealing with sensitive and confidential situations.
- High level of organization with the ability to manage a heavy volume of work and complete tasks efficiently is required.
- Demonstrated success as a positive, collaborative, and supportive team member.
- Demonstrated excellence in written and verbal communication skills. Ability to plan and develop communications to prospective students.
- The ability to manage ones own workload to minimize stress, maintain wellness and model desired work behavior is required.
- Must be able to manage multiple changing priorities while still maintaining and meeting deadlines.
- Ability to quickly learn new processes and procedures associated with different technologies and information systems.

**Application Deadline**: October 2, 2024

This position is part of the AUPE bargaining unit, and falls under the **_Specialist/Advisor Job Family, Phase 1_**.

For a listing of all management and staff opportunities at the University of Calgary, view our **Management and Staff Careers website**.

**About the University of Calgary**

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
- We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada._

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