Graduate Programs Coordinator, Graduate Programs in

3 weeks ago

Calgary, Canada The University of Calgary Full time

**Description**

The **Graduate Programs in Education team** in the **Werklund School of Education** is currently seeking a Full-time Regular Graduate Program Coordinator.

This position reports directly to the Manager, Graduate Programs in Education in Graduate Programs in Education (GPE), with strong accountabilities to the Associate Dean Graduate Programs in Education.The incumbent will be expected to independently perform specialist duties, exercising a high degree of judgement, and independent thought. Strong organizational, analytical, and problem-solving skills are required in order to deal effectively with complex tasks and issues. This position initiates and provides accurate and timely reports to the Vice Dean, Associate Dean and Manager, and is responsible for maintaining accurate tracking systems.

The work requires strong analytical abilities and strategic thinking. The incumbent will provide expert advice on improving operational efficiencies through the development, revision, and implementation of effective program processes. In this position there is a high degree of complexity, moderate to high stress and high impact of error as this individual is expected to perform at a fully proficient level.

The normal workday is 7 hours per day, five days per week, Monday to Friday. This is a regular full-time position and is part of the AUPE Collective Bargaining Unit. Flexible hours may be required to meet faculty, staff, and student needs.

**Summary of Key Responsibilities** (job functions include but are not limited to):

- Involved in short-term and long-term planning of GPE programs and course schedules (online, off-campus and on-campus courses)
- Identify issues and possible solutions and bring such issues to the Associate Dean and Manager for discussion, negotiation, and resolution
- Responsible for the tracking system for all Sessional hires within Graduate Programs and works with the Office of the Dean, and Undergraduate Programs in Education to ensure tracking is accurate and up to date
- Ensure information regarding new sessional hires is made available to appropriate individuals within the School and Human Resources
- Promote GPE's programs in regional, national, and international contexts, and assume a leadership role in the design/development of marketing materials (website, brochures, banners)
- Participate in the planning and execution of student-facing events such as conversion, orientation, graduation, and work-integrated learning events
- With the Manager, Graduate Programs in Education, support Graduate Program recruitment and admission initiatives, in collaboration with WSE Marketing & Communications and the Faculty of Graduate Studies, including workshops, information sessions, information materials (such as websites and associated links, handbooks, forms)
- Plan and execute orientation activities for incoming students, including ongoing direction and onboarding support
- Will conduct market research, analyze results, and identify trends and issues in graduate programs
- Acts as a liaison with IT, the Registrar's Office, and other campus community members
- Special projects (as determined by the Associate Dean and Manager of GPE)
- Ensures timely production of an accurate schedule of GPE classes each year for Fall/Winter and Spring/Summer and using Peoplesoft and ASTRA schedule software inputs and updates GPE courses
- Manages and monitors space allocation in accordance with University and Werklund policies and practices
- Collaborates with other units to ensure the creation of a conflict free academic schedule
- Identifies any anomalies or problems with the items listed above and ensures that issues are promptly brought to the attention of the Manager
- Coordinates Graduate Student Workspace for 150 spaces in Education Tower. Works with the WSE Administrative Assistant in coordinating and scheduling distribution and collection of graduate student workspace keys. Works with UCalgary campus security to provide electronic access for students to workspaces
- Key contact to over 125 sessional instructors for GPE and acts as a liaison with potential/prospective instructors
- As Sessional Academic Coordinator for all GPE sessional hires, is the forms initiator for all HR related transactions, initiates new hires and changes for existing sessional staff as appropriate
- Using the Elevate Platform, posts Graduate Assistantship Teaching (GAT), Graduate Assistant Research (GAR) entries for all GPE positions using Elevate The incumbent will draw on previous experience in the administration of distance education programs to formulate and implement result-oriented, cost-effective marketing plans.

**Qualifications / Requirements**:

- Minimum of an undergraduate degree in a related field is required. Some graduate study or a master's degree preferred
- 2-5 years' experience within a graduate programs environment is required
- At least 3 years' experience in administering and managing timeta

  • Graduate Programs Coordinator, Graduate Programs in Education

    4 days ago

    Calgary, Canada The University of Calgary Full time

    **Description** **Graduate Programs in Education** in the **Werklund School of Education** is currently seeking a Full-time Temporary Relief **Graduate Programs Coordinator**for approximately 1 year. This position reports to the to the Manager, Graduate Programs in Education, and is a dynamic, highly motivated, and organized member of the GPE team, who...

  • Team Lead, Graduate Program Officer, Faculty of

    2 weeks ago

    Calgary, Canada The University of Calgary Full time

    **Description** **Faculty of Graduate Studies** is currently seeking a Full-time Regular **Team Lead, Graduate Program Officer.** Reporting to the Manager, Student and Program Support, The Team Lead, Graduate Program Officers has responsibility for coordinating and supervising the delivery of Faculty of Graduate Studies (FGS) Enrolment and Program Support...

  • Sessional Instructor, Graduate Programs in

    4 weeks ago

    Calgary, Canada The University of Calgary Full time

    **Description** **We would like to take this opportunity to acknowledge the traditional territories of the people of the Treaty 7 region in Southern Alberta. The City of Calgary is also home to Métis Nation of Alberta, Region III.** Applications for **Sessional Instructors** are invited by the **Werklund School of Education** to teach in the **Winter 2025...

  • Specialist, Graduate Programs-haskayne School of Business

    4 weeks ago

    Calgary, Canada The University of Calgary Full time

    **Description** The **Haskayne School of Business** is currently seeking a Full-time Limited Term **Specialist, Graduate Programs**for approximately 12 months. The Haskayne School of Business has approximately 4,000 full - and part-time students enrolled in bachelor's, master's, doctorate, and executive education programs. The school boasts over 25,000...

  • Labour Consultant

    4 weeks ago

    Calgary, Canada Graduate Labour Union Full time

    Position: GLU Labour Consultant **Purpose of Position** This position will provide support and representation directly to the Graduate Labour Union (GLU). The Labour Consultant will work directly with the GLU executive to build the union and foster member solidarity by delivering union services and programs to GLU members. **Qualifications** **Education...

  • Graduate Development Program

    3 weeks ago

    Calgary, Canada Turner & Townsend Full time

    **Company Description** Turner & Townsend is a leading independent professional services company. From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programs covering the full spectrum of consultancy, project delivery and post-project operations. With 133...

  • Manager, Graduate Student Services

    4 weeks ago

    Calgary, Canada The University of Calgary Full time

    **Description** The **Graduate Science Centre** in the **Faculty of Science** is currently seeking a Full-time Regular **Manager.** Reporting to the Manager, Graduate Science Experience, the Manager, Graduate Student Services works 35 hours per week and is a part of Management and Professional Staff (MaPS). The Manager will develop and operationalize a...

  • Urgent Search: Senior Specialist, Graduate Recruitment, Graduate Studies

    4 weeks ago

    Calgary, Canada University of Calgary Full time

    Description The Dean's Office in the Faculty of Graduate Studies is currently seeking a Full-time Limited Term Senior Specialist, Graduate Recruitment for approximately 12 months with a strong possibility for extension. The University of Calgary’s Ahead of Tomorrow strategic plan has an objective of increasing graduate enrolment to 15,000. This target...

  • Community Coordinator

    3 weeks ago

    Calgary, Canada Pacekids Programs Full time

    Interviews will be scheduled for the week of January 13th, 2025. The Community Coordinator is responsible for a variety of tasks that may include intake and caseload management, managing family service contracts, supporting families, supervising Aides, coordinating service delivery including meetings, record keeping and report writing, and working...

  • Tph Graduate Launchpad Program

    3 weeks ago

    Calgary, Canada The Printing House Full time

    **TPH Graduate LaunchPad Program The Experience of a Lifetime** Where do you see yourself in 5 years? Do you aspire to lead and coach a team, be a top performer, manage P&L responsibilities, and build a solid reputation for TPH and yourself that clients rave about? Are you ready to start on the ground floor, bridging the gap between theoretical...

  • Graduate Admissions Assistant, Faculty of Graduate

    2 weeks ago

    Calgary, Canada The University of Calgary Full time

    **Description** The **Dean's Office** in the **Faculty of Graduate Studies** is currently seeking a Full-time Limited Term **Graduate Admissions Assistant **for approximately 9 months. **Summary of Key Responsibilities** (job functions include but are not limited to): - Maintains up-to-date knowledge of calendar admission criteria for graduate programs...

  • Graduate Admission Specialist, Faculty of Science

    4 days ago

    Calgary, Alberta, Canada University of Calgary Full time

    The Graduate Science Centre within the Faculty of Science is currently seeking a Full-time Limited Term Graduate Admission Specialist for approximately 16 months.Reporting to the Manager, Graduate Admissions, the Graduate Admissions Coordinator is responsible for supporting prospective students through the application cycle to registration and this includes...

  • Graduate Student Recruitment Specialist, Faculty of

    4 weeks ago

    Calgary, Canada The University of Calgary Full time

    **Position Overview** The **Graduate Science Centre** in the **Faculty of Science** is currently seeking a Full-time Regular **Graduate Student Recruitment Specialist**. Reporting to the Manager, Graduate Science Centre, the Graduate Student Recruitment Specialist is the primary point of contact for prospective graduate students in Science programs. This...

  • Graduate Program Administrator, School of Architecture, Planning and Landscape

    4 weeks ago

    Calgary, Canada The University of Calgary Full time

    **Description** The **School of Architecture, Planning and Landscape** is currently seeking a Full-time Regular **Graduate Program Administrator.** The position reports directly to the Manager, Faculty Operations and is responsible for the day-to-day administration of the three master's degree programs in the Faculty of Environmental Design. The incumbent...

  • Graduate Academic

    4 weeks ago

    Calgary, Canada The University of Calgary Full time

    **Description** The **Dean's Office** in the **Faculty of Graduate Studies **is currently seeking a Full-time Regular **Graduate Academic & International Specialist**. The University of Calgary is a research intensive university with a focus on graduate education. Currently there are approximately 8,000 registered graduate students across 65+ programs;...

  • Graduate Admission Specialist, Faculty of Science

    3 weeks ago

    Calgary, Canada The University of Calgary Full time

    **Description** The **Graduate Science Centre** within the **Faculty of Science** is currently seeking a Full-time Limited Term **Graduate Admission Specialist**for approximately 16 months. Regular hours are Monday to Friday, 08:30-4:30, however occasional overtime may be required. This position may experience periods of high stress. **Summary of Key...

  • Administrative Assistant, Faculty of Graduate

    3 weeks ago

    Calgary, Canada The University of Calgary Full time

    **Position Overview** The **Faculty of Graduate Studies **is currently seeking a Full-time Regular **Administrative Assistant**. This position has day-to-day accountability to and guidance from the Senior Director, Strategic Operations, while reporting to the Executive Assistant to the Dean. The primary purpose of this position is the provision of...

  • Coordinator, Office of the Associate Deans

    3 days ago

    Calgary, Canada University of Calgary Full time

    Description The Dean's Office - Grad Studies within the Faculty of Graduate Studies is currently seeking a Full-time Regular Coordinator, Office of the Associate Deans (Student Experience). The University of Calgary is a research-intensive university with a focus on graduate education. Currently, there are approximately 8,000 registered graduate students...

  • Coordinator, Office of the Associate Deans

    3 weeks ago

    Calgary, Canada University of Calgary Full time

    DescriptionThe Dean's Office - Grad Studies within the Faculty of Graduate Studies is currently seeking a Full-time Regular Coordinator, Office of the Associate Deans (Student Experience).The University of Calgary is a research-intensive university with a focus on graduate education. Currently, there are approximately 8,000 registered graduate students...

  • Apply in 3 Minutes! Graduate Admission Specialist, Faculty of Science

    3 weeks ago

    Calgary, Canada University of Calgary Full time

    Description The Graduate Science Centre within the Faculty of Science is currently seeking a Full-time Limited Term Graduate Admission Specialist for approximately 16 months. Reporting to the Manager, Graduate Admissions, the Graduate Admissions Coordinator is responsible for supporting prospective students through the application cycle to registration and...