Advisor, Admissions and Recruitment, Faculty of

3 weeks ago

Calgary, Canada The University of Calgary Full time

**Description**

The **Faculty of Veterinary Medicine** is currently seeking a Full-time Temporary Relief **Advisor, Admissions & Recruitment **for approximately 24 months.

Reporting to the Manager, Community Partnerships and Clinical Affairs, and supporting the Associate Dean, Admissions and Outreach this position is responsible for advising on the admissions and recruitment processes to the University of Calgary Faculty of Veterinary Medicine (UCVM) Doctor of Veterinary Medicine (DVM) program. As the only Admissions and Recruitment Advisor for the program, this position is also responsible for providing guidance and support to the Admissions Committee and other committees or working groups in this portfolio.

Travel off-site, to the Spy Hill Campus and our Foothills Campus its required to support recruitment and admissions activities. This position is located at our Spy Hill Campus.

There will be regular need to work outside of these hours including weekends, which will predominantly coincide with student interview/ selection processes and to support off-campus recruitment or outreach activities.

**Summary of Key Responsibilities** (job functions include but are not limited to):

- ensuring all admission requirements are clearly and correctly made available to prospective students
- ensuring program guidance to students is detailed, accurate, and complete
- ensuring confidentiality is maintained throughout the admissions process
- ensuring all students are treated fairly and without bias
- Advise on, support, and coordinate the admissions process; this includes supporting the activities of the UCVM Admissions Committee. Responsibilities may include collection, preparation, and presentation of admissions and recruitment information
- Leads the coordination and management of admissions files, ensuring that all related databases are accurate and completed in a timely manner. This may include evaluation of GPAs and transfer credits
- Maintains an efficient admission filing (paper and electronic) system, including student folders and DVM program information, to ensure applicants' documentation is easily retrievable and information requests are addressed
- Carries out all necessary support activities for the admissions process while maintaining a high level of confidentiality
- Leads the coordination of the essay writing and multiple mini-interview processes for admission to the DVM program

**Qualifications / Requirements**:

- Completion of a post-secondary program of study required
- Minimum 5 years in a related role required
- A combination of education and experience may be considered
- Experience in student advising or services, particularly in relation to admissions, is preferred
- Proven organizational skills and attention to detail, with a high level of accuracy. Ability to successfully manage and keep track of large volumes of applicant inquires and provide accurate advice is required
- Strong verbal and written communication skills, as well as excellent organizational, analytical, and problem-solving skills is required
- The ability to build and maintain relationships with other recruiters, outside stakeholders, and 3rd party supports is critical
- A high degree of discretionary judgment
- Critical to this role will be an extensive knowledge of University and UCVM policies and procedures, and continual review of operational practices to improve efficiencies. A comprehensive, and current knowledge of the admission procedures at other veterinary faculties in Canada is required
- Proven organizational, analytical, and problem-solving skills are required. The ability to manage and maintain applicant anonymity in large data sets in required
- Ability to work under pressure and meeting strict deadlines is required

**Application Deadline**: November 20, 2024

This position is part of the AUPE bargaining unit, and falls under the **_Specialist/Advisor Job Family, Phase 2_**.

For a listing of all management and staff opportunities at the University of Calgary, view our **Management and Staff Careers website**.

**About the University of Calgary**

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
- We encourage all qualified applicants to apply, however preference will be given to

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