Executive Assistant

4 weeks ago

Vancouver, Canada Intact Full time

From coast-to-coast, our inspiring colleagues are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. With our team, you’ll bring this purpose to life every day by living our Values, being open to change, and pursuing your goals.

In return, we’ll give you countless opportunities to learn and grow, alongside a diverse and passionate community of experts - the best the industry has to offer. You’ll be empowered to be your best self, do your best work, and make a meaningful impact. Here, you can help shape the future of insurance, win as a team, and grow with us.

**About the role**

We’re looking for an Executive Assistant to join our growing team

This is a full-time permanent position based in** Vancouver, BC**. We operate in a hybrid model, meaning you’ll be in the office a minimum of **two days per week** a**nd have flexibility to work remotely (if you choose) for the remainder of the week.

**What you’ll do here**:

- Provide support to the VP which includes managing and organizing their calendar, making travel arrangements, scheduling and attending meetings to record minutes, completing and filing expense reports, writing correspondence, etc.
- Support the entire team, which includes filing confidential employee documents, ensuring appropriate hospitality services are arranged, preparing team meeting agendas, preparing document packages for various meetings, tracking timesheets, ordering supplies, and maintaining inventory/equipment and distributing mail
- Set up project meeting invitations, room reservations and equipment as needed, and publish meeting agendas
- Provide ongoing technical support to the team (including onboarding assistance to new employees) through your technical knowledge of systems and software
- Actively participate in special projects and any other related tasks, which include updating project documentation and publishing
- Plan, coordinate, attend, and provide day-of support for department and offsite events, including fundraising and staff functions
- Run confidential reports and create PowerPoint presentations, Word documents, and Excel spreadsheets on results
- Assist with the annual budgeting process
- Provide backup support to other Executive Assistants

**What you bring to the table**:

- Post secondary education in Administration or equivalent combination of education and experience
- Minimum of 3 years experience working for a large organization supporting executive leaders
- Strong business acumen and professionalism
- Strong proficiency in MS Office (Word, Excel and PowerPoint)
- Can handle multiple competing priorities and deadlines
- Excellent communication skills, both written and verbal

**What we offer**

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:

- A financial rewards program that recognizes your success
- An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased
- An extensive flex pension and benefits package, with access to virtual healthcare
- Flexible work arrangements
- Possibility to purchase up to 5 extra days off per year
- An annual wellness account that promotes an active and healthy lifestyle
- Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues
- A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs
- Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities
- Inspiring leaders and colleagues who will lift you up and help you grow
- A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

**We are an equal opportunity employer**

At Intact, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected, and heard.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.

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