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Executive Assistant
3 months ago
Core Hours: Monday to Friday from 8am – 4:30pm PST
This role requires onsite presence from Monday to Friday.
Role Summary:
Join us as the Executive Assistant, collaborating directly with the Senior Executive Assistant to provide support to the Executive Team. Your role involves ensuring timely completion of key tasks, facilitating company events, and contributing to strategic projects as necessary. You will report to the Senior Executive Assistant.
- Opportunity for transition to full-time employment from contract status.
Responsibilities:
- Support the Senior Executive Assistant in monitoring and advancing key tasks.
- Stay updated on the evolving priorities of the Executive Team.
- Assist in managing intricate schedules and calendars for the Executive Team.
- Coordinate travel arrangements and handle expense tracking and reimbursements.
- Offer administrative and office assistance including precise note-taking, creating spreadsheets and PowerPoint presentations.
- Exercise judgment and discretion in handling confidential and sensitive information.
- Handle occasional personal tasks and errands for the Executive Team.
- Participate in various strategic projects as requested.
- Facilitate event planning and communication for company-wide events.
- Manage large event projects such as the Annual Business Conference.
- Organize conferences and events by securing venues, managing contracts, and overseeing catering and A/V needs.
- Assist with RSVP management, liaising with event venues, and providing on-site support.
Qualifications:
- 3-5 years of administrative experience.
- 2+ years of supporting senior leadership or Executive teams.
- Background in Business Administration or related field.
- Proficiency in calendar management and scheduling.
- Strong verbal and written communication skills.
- Excellent attention to detail and time-management abilities.
- Experience handling confidential information with diplomacy.
- Proficiency in MS Office, especially PowerPoint, Excel, Outlook, and Word.
- Knowledge of Asana is a plus.
Total Rewards:
- Competitive salary, quarterly and annual bonuses tied to individual and company objectives.
- Comprehensive benefits package including health coverage, wellness programs, transportation incentives, ample paid time off, and product discounts.
- Support for professional growth, tuition assistance, and rewards based on tenure.
The Application Process:
To apply, please submit your resume along with a cover letter.
Applications are currently under review. Early submissions are encouraged.
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