Executive Assistant, Practice, Clinical Support and

1 week ago

St Catharines, Canada Niagara Health System Full time

Reporting directly to the Executive Vice-President, Practice, Clinical Support and Chief Nursing Executive, the incumbent will provide executive administration support, while professionally representing Niagara Health to internal and external partners. The Executive Assistant serves as a liaison to organizational leaders from NH, internal partners (i.e. Clinical Operations, Finance, Communications, ICT) and external hospital partners, including our educational partners.
The Executive Assistant plays a key role in fostering a culture of achievement, results, and positive working relationships within Practice and Clinical Support and across the hospital. This role requires the incumbent to provide executive administration supports, as identified, and provide support to key operational activities and ensures a high level of attention to project deliverables and accountabilities. In addition, the successful incumbent supports the annual budget process and regular budget reporting and tracking.
Working in a confidential environment that is mission-driven, results-focused, and community oriented, the incumbent will establish and manage internal and external constituent relationships while providing consultative guidance in prioritizing and supporting the Executive Vice-President, Practice, Clinical Support, and Chief Nursing Executive. The Executive Assistant supports projects from conception to completion as well as the day-to-day administrative responsibilities.
DUTIES & RESPONSIBILITIES:

- Administrative Support to Executive Level:

- Co-ordinates and tracks workflow, schedules, and projects to ensure documentation is complete and accurate while ensuring follow-up is provided in a timely manner.
- Provides senior administrative support by preparing materials and relevant updates for the Executive Vice-President, Practice, Clinical Support and Chief Nursing Executive on outstanding action items and projects.
- Manages the calendar of the EVP in a manner that ensures appropriate preparation, results oriented meetings, and appropriate follow-ups by anticipating and prioritizing needs of the EVP and provides necessary appointment logistics, pertinent information and contact requirements.
- Provides senior administrative guidance and support to members of the team.
- Maintains confidentiality at all times to preserve the integrity of NH.
- Provides support to budget reporting and tracking on a monthly, quarterly, and annual basis.
- During an absence of the EVP uses initiative and judgement to see that matters requiring attention are referred to delegated authority and appropriately handled in a timely manner.
- Supports the development and distribution of correspondence to NH staff and other parties.
- Ensures accuracy, completeness and appropriateness of all materials.
- Prepares and distributes materials in advance for meetings to ensure attendees are well prepared to make decisions and take action, as needed.
Ability to anticipate needs and prioritize competing priorities efficiently.
- Prepares and edits executive level communications, briefing notes and PowerPoint presentations.
- Supports meetings and committees as requested including preparing and executing meeting materials, taking minutes, tracking action items and all aspects of meeting preparation, i.e. room/zoom booking and set up, catering and media support;
- Liaises with members of senior leadership and various departments of the hospital as necessary; and
- Establishes and maintains effective partnerships with internal and external stakeholders.

**QUALIFICATIONS**:

- Completion of a Community College diploma specializing in Office Administration or equivalent.
- Administrative experience in a unionized Hospital setting an asset.
- A minimum of three years administrative experience in an executive level administrative role including acting as the point of contact for board committees; or an equivalent combination of education, training and experience.
- Demonstrated proficiency in minute-taking, transcription and tracking action plans and deliverables.
- Experience with event management, preparation of reports and presentations.
- Ability to positively interact with community stakeholders, the public and able to triage concerns or needs.
- Above average written and verbal communication skills.
- Detail orientated
- Strong team player and proven track record in building and maintaining cross-team relationships.
- Extensive analytical and problem solving experience.
- Expertise in implementing new processes and/or procedures.
- Experience in problem solving, project leadership, and analytics.
- Advanced computer skills and ability to work comfortably with spreadsheets, presentations, diagramming and word processing software (e.g. Excel, PowerPoint, Visio and Word).
- Demonstrated ability to handle a large and diversified workload with rapidly changing priorities and challenging deadlines.
- Demonstrated commitment to continuing education.
- Evidenc

  • Executive Assistant, Practice, Clinical Support and

    2 days ago

    St. Catharines, Ontario, Canada Niagara Health System Full time

    Reporting directly to the Executive Vice-President, Practice, Clinical Support and Chief Nursing Executive, the incumbent will provide executive administration support, while professionally representing Niagara Health to internal and external partners. The Executive Assistant serves as a liaison to organizational leaders from NH, internal partners (i.e....

  • Executive Assistant to CEO

    2 months ago

    St. Catharines, Canada The Executive Ninja Full time

    Job Summary: We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant to the CEO. As the Executive Assistant, you will provide comprehensive administrative support to the CEO, ensuring smooth operations and effective communication within the organization. **Duties**: - Manage the CEO's calendar, schedule...

  • Manager of Clinical Practice

    2 months ago

    St. Catharines, Canada Bayshore HealthCare Full time

    Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight...

  • Clinical Assistant

    2 days ago

    St. Catharines, Ontario, Canada Montebello Medical Centre Full time

    Clinical AssistantMontebello Medical Centre is a fast paced family practice holding seven Physicians in office. We are seeking a Clinical Assistant to fill a leave of absence, to work along side our full-time Clinical and Administrative Staff. Hours may vary depending on the clinic needs. Must be available Monday - Friday and occasionally on evenings,...

  • Medical Clinical Assistant

    2 months ago

    St. Catharines, Canada Grantham Medical Clinic Full time

    We are looking for a medical clinical assistant to join our family practice clinic. Working knowledge of E.M.R. is required. Experience with Accuro (EMR) systems is preferred. We can provide on the job training to ensure you are successful, so the most important thing is for you to be a kind, caring self-starter. This individual will be working with 2 family...

  • Clinical Support Specialist

    2 weeks ago

    St. Catharines, Canada Sienna Senior Living Full time

    We are Sienna Senior Living, a publicly traded company (TSX:SIA) and one of Canada’s leading owners and operators of seniors’ residences. We offer care, support, services and housing in Retirement and Long Term Care to seniors/residents and their families. And we truly believe it is a privilege to serve Canada’s seniors, ensuring they live fulfilling...

  • Clinical Support Specialist

    2 days ago

    St. Catharines, Ontario, Canada Sienna Senior Living Full time

    We are Sienna Senior Living, a publicly traded company (TSX:SIA) and one of Canada's leading owners and operators of seniors' residences. We offer care, support, services and housing in Retirement and Long Term Care to seniors/residents and their families. And we truly believe it is a privilege to serve Canada's seniors, ensuring they live fulfilling lives...

  • Clinical Office Supervisor

    4 days ago

    St. Catharines, Canada ParaMed Full time

    Job Description- Clinical Office Supervisor - RPN/RN In this valuable role, the Clinical Office Supervisor will be based in the operational center of the district and will use clinical knowledge and judgement to problem solve and support clinical care and service delivery in collaboration with Clinical Community Supervisors, Care and Service Managers, and...

  • Executive Assistant

    1 week ago

    St. Catharines, Canada Niagara Association of REALTORS® Full time

    **Summary** Reporting to the Executive Officer (EO), the Executive Assistant (EA) understands the critical role exceptional administration plays in assisting a high-performance not-for-profit association. The EA possesses a strong client-service work ethic, background in governance, and general knowledge of organized real estate. The EA has a passion for...

  • Clinical Support Specialist

    3 weeks ago

    St. Catharines, Canada Sienna Senior Living Full time

    We are Sienna Senior Living, a publicly traded company (TSX:SIA) and one of Canada’s leading owners and operators of seniors’ residences. We offer care, support, services and housing in Retirement and Long Term Care to seniors/residents and their families. And we truly believe it is a privilege to serve Canada’s seniors, ensuring they live fulfilling...

  • Executive Administrative Assistant

    2 months ago

    St. Catharines, Canada Mankind Media Full time

    ** We are hiring local - ONLY applicants from Niagara Region / surrounding areas will be considered - recent graduates are welcome** We're looking to hire you as our co-pilot - an Executive Assistant to our CEO and senior leadership team. Together, with your assistance and support, we will fly to new heights. Like any good co-pilot, you'll be a huge part of...

  • Executive Assistant

    1 week ago

    St. Catharines, Canada Hospice Niagara Full time

    Hospice Niagara is currently seeking a full-time, permanent** Executive Assistant.** Reporting to the Executive Director, the Executive Assistant provides high-level administrative support such as: - Preparing correspondence, maintaining schedules, coordinating meetings, planning and executing special events, handling information requests, receiving...

  • Veterinary Extern

    3 days ago

    St. Catharines, Canada Martindale Animal Clinic Full time

    At **Martinsdale Animal Clinic **, students will experience a positive culture and mentorship like they have never experienced! We have fabulous doctors, RVTs, and CSRs who are all willing to help wherever and whenever needed. Our clients enjoy our shared love of their cats, dogs, and rabbits and come back for that experience that all should share with their...

  • Veterinary Extern

    2 weeks ago

    St. Catharines, Canada Ethos Veterinary Health Full time

    At **Martinsdale Animal Clinic**, students will experience a positive culture and mentorship like they have never experienced! We have fabulous doctors, RVTs, and CSRs who are all willing to help wherever and whenever needed. Our clients enjoy our shared love of their cats, dogs, and rabbits and come back for that experience that all should share with their...

  • Manager Clinical Services, Ft

    2 months ago

    St. Catharines, Canada Niagara Health System Full time

    The Mental Health and Addictions Program of Niagara Health encompasses an array of inpatient and outpatient mental health services as well as residential and community addiction services. The program is currently seeking a Clinical Manager who will foster an environment of clinical excellence, innovation and collaboration. **QUALIFICATIONS**: - Bachelor's...

  • Executive Assistant

    2 months ago

    St. Catharines, Canada Westhills Care Centre Full time

    Executive Assistant We are seeking an Executive Assistant to support our Managing Director. The Executive Assistant will be responsible for all aspects of the Managing Directors daily life. This includes organizing, filing, record keeping, accounting/bookkeeping, and general administrative tasks. The Executive Assistant will also be expected to maintain a...

  • Customer Support Advisor

    2 days ago

    St. Catharines, Ontario, Canada Topnotch Executive Staffing] Full time

    Job Description:Job Description Position: Customer Service AdvisorLocation: Remote / On-siteHours of Operation: 7 days a week, 6 AM - 10 PM EST Type: Full Time Contract - ( 6 Months)Compensation:Hourly Pay Rate: $ Joining Bonus Role Summary: The Customer Service Advisor will engage with customers through various channels including chat, async messaging, and...

  • Executive Assistant

    4 days ago

    St. Catharines, Canada Keegan Forklift Services Full time

    **About Keegan Forklift** Our business was started by Rod and Lynne Keegan Thirty-four years ago. Rod Keegan wanted to provide better long term service solutions to customers and be supply cost effective solutions to the material handling industry. We are still proudly family owned and operated servicing the Southern Onterio...

  • Clinical Psychologist

    5 days ago

    St. Catharines, Canada Critical Trauma Therapy Full time

    **Overview** We are seeking a highly skilled and compassionate Clinical Psychologist to join our team. As a Clinical Psychologist, you will play a crucial role in providing mental health services to patients in a clinical setting. Your expertise and dedication will contribute to improving the overall well-being of individuals in need. **Who We Are**: -...

  • Clinical Supervisor, Ft

    2 weeks ago

    St. Catharines, Canada Niagara Health System Full time

    In alignment with the Vision and Values of Niagara Health, we are recruiting a dynamic leader who excels in engaging people, promoting quality, building successful teams, planning and decision making. Reporting to the Manager of Outpatient Mental Health, the successful individual will be responsible for the operational management of the Outpatient Mental...