Administrative Coordinator

6 months ago


Grimsby, Canada MAJOR REFRIGERATION LTD Full time

Major Refrigeration Ltd. was established in 2012 and employs more than 120 employees. The office is located in Grimsby, Ontario with Technicians working throughout the province.

The **Administrative Coordinator** position is responsible for excellent organizational skills and accuracy, as well as good customer relations and reliability. This position works directly with the HVAC Project Manager.

**Role and Responsibilities**:

- Track and monitor quotes and their progress (eg. creation, approvals, parts ready, equipment (eg cranes) scheduled, scheduled dates)
- Monitor service software (simPRO) to ensure prompt and accurate process flow
- Support with preparing quotes to be reviewed by HVAC Project Manager, as needed
- Coordinate and ensure communication to the HVAC Project Manager on projected projects and timelines
- Ensure communication flows from project to site with employees and trades
- Track project costs to ensure the project is on budget and on time, as needed
- Develop and maintain strong relationships with all project partners
- Other duties as assigned

**Qualifications and Education Requirements**:

- Minimum 1-3 years administrative experience
- High school diploma or equivalent
- Excellent communication skills (written and verbal)
- Team player with the ability to communicate and collaborate with others
- Advanced customer service skills
- Organized and ability to multi task
- Proficient in Microsoft Office
- Ability to work Monday to Friday, with flexibility to work shifts between 8:00am - 4:30pm



  • Grimsby, Ontario, Canada KUMON Full time

    Job Summary: We are seeking an experienced Administrative Coordinator to join our team at KUMON. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, including arranging seminars, conferences, and meetings, as well as supervising other workers and training them on new tasks.Key Responsibilities:Arrange...


  • Grimsby, Ontario, Canada KUMON Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at KUMON. The ideal candidate will have excellent communication skills, be able to multitask, and possess a strong ability to work independently.Key ResponsibilitiesAdministrative Support: Provide administrative support to the team, including...


  • Grimsby, Ontario, Canada ISIGMA SOLUTIONS INC Full time

    Key Responsibilities:We are seeking an Administrative Coordinator to join our team at ISIGMA SOLUTIONS INC. As an Administrative Coordinator, you will be responsible for scheduling and confirming appointments, answering telephone and relay telephone calls and messages, and compiling data, statistics and other information. You will also be responsible for...


  • Grimsby, Ontario, Canada ISIGMA SOLUTIONS INC Full time

    At ISIGMA SOLUTIONS INC, we're seeking an Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for scheduling and confirming appointments, answering telephone and relay telephone calls and messages, and compiling data, statistics and other information. You will also be required to order office supplies and...


  • Grimsby, Ontario, Canada KUMON Full time

    Job SummaryKUMON is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key ResponsibilitiesArrange and coordinate seminars, conferences, and other eventsSupervise and train other...


  • Grimsby, Ontario, Canada KUMON Full time

    We are seeking a highly skilled and organized Administrative Assistant to join our team at KUMON. This role is responsible for providing administrative support to our team, including arranging seminars, conferences, and travel itineraries. The ideal candidate will have excellent communication skills, be able to work independently, and have a strong attention...


  • Grimsby, Ontario, Canada ISIGMA SOLUTIONS INC Full time

    Job Title: Administrative AssistantJob Summary: We are seeking an organized and detail-oriented Administrative Assistant to join our team at ISIGMA SOLUTIONS INC. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to our team,...


  • Grimsby, Ontario, Canada ISIGMA SOLUTIONS INC Full time

    Job Title: Administrative AssistantJob Summary: We are seeking an experienced Administrative Assistant to join our team at ISIGMA SOLUTIONS INC. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team, including scheduling...

  • Scheduling Coordinator

    6 months ago


    Grimsby, Canada Shalom Manor Long Term Care Home Full time

    **Scheduling Coordinator** **Schedule: 8AM-4PM, Week 1: Wed, Thurs, Fri, Week 2: Tues, Sat, Sun (2 week rotation)** **Position Summary**: The Schedule Coordinator is part of the HR team and is responsible for adequate staffing for all shifts, monitoring attendance, preparing timecards and addressing time-off requests. The Scheduler is part of a 3 person...


  • Grimsby, Ontario, Canada KUMON Full time

    Job Title: Senior Office CoordinatorWe are seeking an experienced and organized Senior Office Coordinator to join our team at KUMON. As a key member of our administrative staff, you will play a vital role in ensuring the smooth operation of our office.Job Description:The ideal candidate will have a strong background in administration, with experience in...

  • Office Administrator

    2 months ago


    Grimsby, Canada Waterview Physiotherapy and Health Centre Full time

    Waterview Physiotherapy is looking for an energetic and experienced clinic administrator to provide a professional and positive impact when working with patients in a busy multi-disciplinary clinic. Position Summary: What you would do: - Greet patients, answer phones, schedule appointments and organize patient charts. - Answer patients’ queries and...

  • Office Administrator

    5 months ago


    Grimsby, Canada Waterview Physiotherapy and Health Centre Full time

    Waterview Physiotherapy is looking for an energetic and experienced clinic administrator to provide a professional and positive impact when working with patients in a busy multi-disciplinary clinic. Position Summary: What you would do: - Greet patients, answer phones, schedule appointments and organize patient charts. - Answer patients’ queries and...

  • Scheduling Coordinator

    5 months ago


    Grimsby, Canada Shalom Manor Long Term Care Home Full time

    **Scheduling Coordinator / Receptionist** **Schedule: 8AM-4PM, working the following 3 week rotation** **Position 1**: - **Week 1: Wed, Thurs, Fri,**: - **Week 2: Mon, Tues, Wed**: - **Week 3: Fri, Sat, Sun** **Position Summary**: The Schedule Coordinator/Receptionist is part of the Human Resources and Administration teams and is responsible for...


  • Grimsby, Ontario, Canada ISIGMA SOLUTIONS INC Full time

    Job OverviewThis is a full-time position requiring 32-35 hours per week. The ideal candidate will have secondary school graduation and 1-2 years of experience in administration.Main Responsibilities:Scheduling appointments and managing calendars.Providing exceptional customer service and support to clients and colleagues.Maintaining accurate records and...


  • Grimsby, Canada The MEARIE Group Full time

    **Human Resources/Office Coordinator** Grimsby Power is located in the Town of Grimsby, on the western edge of the Region of Niagara. Grimsby Power serves aproximately 12,000 customers and is committed to providing the Town of Grimsby with an economical, safe, and reliable supply of energy. Reporting to the Director of Finance, the Human Resources...


  • Grimsby, Canada The MEARIE Group Full time

    **HUMAN RESOURCES / OFFICE COORDINATOR** Grimsby Power is located in the Town of Grimsby, on the western edge of the Region of Niagara. Grimsby Power serves approximately 12,000 customers and is committed to providing the Town of Grimsby with an economical, safe and reliable supply of energy. Reporting to the Director of Finance, the Human Resources...


  • Grimsby, Canada McNally House Hospice Full time

    McNally House is a non-profit organization that opened its doors in April 2008. It is a six-suite free-standing residence that provides specialized palliative care to people living with a life-limiting illness, as well as those in their life circle. The hospice is located in Grimsby, Ontario, and serves the Niagara West communities of Grimsby, Lincoln, and...


  • Grimsby, Ontario, Canada KUMON Full time

    Job Summary: We are seeking an experienced Administrative Assistant to join our team at KUMON. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Arrange and coordinate seminars, conferences, and other eventsSupervise and train other workersRecord...

  • Parts Coordinator

    5 months ago


    Grimsby, Canada MAJOR REFRIGERATION LTD Full time

    Major Refrigeration Ltd. was established in 2012 by two HVAC and Refrigeration Mechanics. The company is based out of West Lincoln, Ontario. Today the company consists of more than 130 employees, and continues to grow. **Role and Responsibilities**: - Coordinate with the parts team to prepare purchase orders and order parts - Enter receipts and parts...

  • Parts Coordinator

    5 months ago


    Grimsby, Canada MAJOR REFRIGERATION LTD Full time

    Major Refrigeration Ltd. was established in 2012 by two HVAC and Refrigeration Mechanics. The company is based out of West Lincoln, Ontario. Today the company consists of more than 120 employees, and continues to grow. - **Role and Responsibilities**: - Coordinate with the parts team to prepare purchase orders and order parts - Enter receipts and parts...