Office Manager

6 months ago


Grimsby, Canada Shalom Manor Long Term Care Home Full time

**Job Overview**:
**Required Qualifications/Experience**:

- Relevant university degree or college diploma is preferred
- 1- 3 years’ experience in office management, with a focus on IT
- Familiarity with long-term care regulations and industry best practices.
- Strong organizational, leadership, and problem-solving skills.
- Previous experience with governance is preferred
- Excellent communication and interpersonal abilities.

**Key Accountabilities**:
**Quality Improvement**:

- Lead quality improvement initiatives, working closely with department heads to identify areas for improvement and implementing strategies to enhance overall service delivery.
- Establish and monitor key performance indicators (KPIs) to assess and improve the quality of care and services provided.
- Coordinate and participate in quality assurance reviews and accreditation processes.
- Assist in arranging and monitoring completion of education in the facility

**Health and Safety Compliance**:

- Administration of JHSC Committee, monthly and annual audits, maintain the communication board, creating meeting minutes and assigning tasks
- Work through deficiencies found in audits, finding and implementing health and safety solutions
- Assist in the development of health and safety policies and procedures, and support the initiatives

**Communications**:

- Develop and maintain effective communication channels within the organization, fostering a collaborative and transparent work environment.
- Ensure timely and accurate dissemination of information to staff, residents, and family members through various communication channels.
- Administration of meetings, including minute taking, as assigned
- Ensure AODA compliance within the organization
- Ministry reporting requirements as assigned

**Board Governance**:

- Support the CEO and Board of Directors in the development and execution of governance policies and procedures.
- Coordinate board meetings, prepare meeting materials, and ensure compliance with governance guidelines.
- Serve as a liaison between the Board and organizational departments, providing timely updates and facilitating effective communication.
- Support annual general meetings, including assisting in the preparation of materials and list of attendees

**Information Technology Support**:

- This position is the liaison between our IT provider and our employees. Provide onsite trouble shooting and escalation of issues to IT provider
- Support the implementation and maintenance of IT systems in conjunction with our external provider, ensuring seamless operations and troubleshooting issues as they arise.
- Collaborate with external IT vendors to optimize system performance, enhance cybersecurity measures, and stay abreast of technological advancements relevant to the long-term care industry.
- Train staff on the use of relevant software and technology tools, fostering a tech-savvy environment.
- Manage office phone systems for the complex.

**Communication and Media System Management**:

- Oversee the office phone systems for the complex, ensuring reliability and functionality.
- Collaborate with vendors to address phone system issues, upgrades, and improvements.
- Manage and coordinate the Nurse Call system to ensure timely response to resident needs.
- Negotiate and implement contracts for media, internet and television

SMHP

**Salary**: $58,000.00-$63,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Paid time off
- RRSP match

Schedule:

- Day shift
- Monday to Friday

Work Location: In person


  • Account Manager

    5 days ago


    Grimsby, Canada Advanced Office Solutions Inc. Full time

    **About Us** **Position Overview** We are looking for a motivated **Account Manager** to join our sales team. As an individual contributor in this role, you will be responsible for managing a portfolio of business clients, identifying new opportunities, and driving sales. This role involves building relationships with clients, understanding their needs,...

  • Office Manager

    6 months ago


    Grimsby, Canada MAJOR REFRIGERATION LTD Full time

    Major Refrigeration Ltd. was established in 2012 by two HVAC and Refrigeration Mechanics. The company is based out of Grimsby, Ontario. Today the company consists of more than 100 employees, and continues to grow. **Role and Responsibilities**: - Address employee inquiries regarding office management issues (eg. office supplies, computer equipment and...

  • Dental Office Manager

    7 months ago


    Grimsby, Canada MLP Dental Full time

    **Join Our Dental Family as a Dental Office Manager in Grimsby, Ontario!** Are you a career-oriented individual with a strong work ethic and a passion for leadership? We are seeking a motivated and dynamic Dental Office Manager to join our friendly and professional dental team! **Position: Dental Office Manager** **Location**: Grimsby, ON **About Us**:...

  • Office Manager

    6 months ago


    Grimsby, Canada Shalom Manor Long Term Care Home Full time

    **Job Overview**: **Required Qualifications/Experience**: - Relevant university degree or college diploma is preferred - 1- 3 years’ experience in office management, with a focus on IT - Familiarity with long-term care regulations and industry best practices. - Strong organizational, leadership, and problem-solving skills. - Previous experience with...


  • Grimsby, Canada Advanced Office Solutions Inc. Full time

    **About Us** **Position Overview** We are seeking an enthusiastic and results-driven Sales Development Representative to join our dynamic sales team. As an SDR, you will play a critical role in driving revenue growth by identifying and qualifying potential clients. This role is ideal for a proactive individual eager to kickstart a career in sales and...

  • Sales Representative

    6 months ago


    Grimsby, Canada AOS Advanced Office Solutions Full time

    **Description (**Burlington, Hamilton, Brantford and Niagara) **Objectives of this Role** - Represent the AOS software suite, starting with a deep and comprehensive understanding and following with consumer research to identify how our solutions meet needs - Meet weekly, monthly, and annual sales quotas through the successful implementation of sales and...

  • Sales Representative

    7 months ago


    Grimsby, Canada AOS Advanced Office Solutions Full time

    **Description (**Burlington, Hamilton, Brantford and Niagara) **Objectives of this Role** - Represent the AOS software suite, starting with a deep and comprehensive understanding and following with consumer research to identify how our solutions meet needs - Meet weekly, monthly, and annual sales quotas through the successful implementation of sales and...

  • Office Manager

    1 month ago


    Grimsby, Canada Levante Living - Maplecrest Village Full time

    _**Responsibilities**:_ 1. Maintain accounting records for all invoices, deposits, rent and service fee collections, etc., as set out in the administrative policy and procedure. 2. Maintain Vacant Hour Report weekly and upload to SharePoint when advised. 4. Perform payroll duties necessary for the calculation of accurate wages and salaries of all...


  • Grimsby, Canada Andrew Peller Limited Full time

    #BeExtraordinary At Andrew Peller Limited (APL), our mission is to be Canada’s #1 branded wine and craft beverage company by delivering the perfect brand experience for every lifestyle and occasion. Through our commitment to excellence, honouring our roots, owning it, fostering belonging and driving to succeed, we inspire teammates to be extraordinary...


  • Grimsby, Canada New Life Chiropractic Full time

    **Job Overview** **Duties**: - Greet patients and visitors with professionalism and warmth - Answer phone calls and schedule appointments efficiently - Assist with patient intake and data entry - Manage patient records and ensure accuracy - Support chiropractors with various administrative tasks - Maintain cleanliness and organization of the reception...


  • Grimsby, Canada Grimsby clinic Full time

    Job Summary: **Responsibilities**: - Greet patients and visitors in a professional and friendly manner - Manage patient check-in and check-out processes - Schedule appointments and follow-up visits - Maintain electronic medical records and ensure accuracy - Handle phone calls and inquiries efficiently - Assist with insurance verification and billing tasks -...

  • Office Administrator

    6 months ago


    Grimsby, Canada Troy Life & Fire Safety Ltd. Full time

    **Troy Life & Fire Safety Ltd. **is one of the largest suppliers of Fire Alarm, Fire Suppression, Security, Nurse call and Communications Systems in Canada. Proudly Canadian, we are an employee owned company with over 1000 people in 28 locations coast to coast. An entrepreneurial company with a legacy of success, we pride ourselves on having a team of...


  • Grimsby, Canada The MEARIE Group Full time

    **Human Resources/Office Coordinator** Grimsby Power is located in the Town of Grimsby, on the western edge of the Region of Niagara. Grimsby Power serves aproximately 12,000 customers and is committed to providing the Town of Grimsby with an economical, safe, and reliable supply of energy. Reporting to the Director of Finance, the Human Resources...


  • Grimsby, Canada The MEARIE Group Full time

    **HUMAN RESOURCES / OFFICE COORDINATOR** Grimsby Power is located in the Town of Grimsby, on the western edge of the Region of Niagara. Grimsby Power serves approximately 12,000 customers and is committed to providing the Town of Grimsby with an economical, safe and reliable supply of energy. Reporting to the Director of Finance, the Human Resources...

  • Finance Manager

    2 months ago


    Grimsby, Canada Grimsby Ford Sales & Service Full time

    **Overview** - Excellent verbal/written communication, strong negotiation, and professional appearance and presentation skills - Partner with Sales Team to secure profits from each deal - Ability to ask for the sale and follow through - Excellent interpersonal skills to interact professionally with customers, vendors, and staff - Strong and confident...


  • Grimsby, Canada Olive Street dental Full time

    **Job Overview** **Responsibilities** - Greet patients warmly and manage the check-in and check-out process. - Schedule appointments and maintain an organized calendar for the dental team. - Assist with patient records management, ensuring accuracy and confidentiality. - Support dental procedures by preparing treatment rooms and sterilizing instruments. -...


  • Grimsby, Canada Bible League Canada Full time

    **TIME COMMITMENT**: Full Time, 37.5 hours weekly **SALARY**: $54,900 - $68,500 **DURATION**: Permanent **LOCATION**: Office located in Grimsby, Ontario; Hybrid Office/Remote **EFFECTIVE**: Applications will be accepted until the position is filled **Overview of the Organization**: For over 50 years, Bible League Canada has been committed to doing...

  • Fleet Manager

    6 months ago


    Grimsby, Canada Wide Range Transportation Full time

    **Job description** **Fleet Manager** We are a Transportation company that specializes in 3PL Freight Management, Warehousing/Distribution and Cross Border Transportation; Our Transport Division is currently looking to recruit a Manager for our growing fleet. This is a salary position with benefits, we require a detail oriented individual who thrives in a...

  • Project Delivery

    7 months ago


    Grimsby, Canada Salit Steel Full time

    Position Summary The Project Manager is the primary point-person responsible for planning, executing, and delivering corporate projects on time, within budget, and in accordance to specifications. Position Functions - Coordinate jobs and set up meetings. - Review all contract documents and latest set of drawings and addendums. - Compare construction...


  • Grimsby, Canada RIV Talent Solutions Inc. Full time

    Title: Technical Service Manager/Field SupervisorReports To: Service ManagerRole: Hybrid Job Summary: As a Field Service Supervisor, you will assist the Service Manager in technician job assignments, lead and support crane service technicians through technical guidance and training, and foster strong customer relationships, sales growth, and continuous...