Executive Assistant
6 months ago
We are a fully incorporated medium sized Design + Build company based in Vancouver British Columbia run by a dynamic wife + husband team. We work in high end homes and condos, reimagining spaces and creating custom builds and full-scale renovations for our clients.
**The Role**:
We’re looking to hire someone to be the personal/executive assistant to our COO. Previous experience working as a personal assistant or in a similar capacity is a non-negotiable.
Experience working in the construction/contracting industry is a bonus but not a necessity.
We are looking for someone who is quick to learn, takes direction, leaves their ego at the door and who is responsible and exceptionally organized. Hours will be very variable, sometimes as early as 7 am or as late as 9 pm.
This is a part time position to start with likelihood to grow to a full time position.
**Duties**:
- Keeping the COO's calendar up-to-date, including adding events, scheduling meetings and providing daily briefings
- Schedule and manage personal appointments
- Stay on top of project management software on behalf of COO
- Keeping important information and documents organized physically, and electronically
- Assist with bookkeeping
- Stay with the COO throughout the day and manage his personal schedule, time-blocking and time management
**Requirements**:
- Must have full drivers license and access to a vehicle
- Must be proficient at driving standard transmission
- This job will require frequent driving, knowledge of the Vancouver area is a necessity
- Must be able to physically lift 50 lbs
- A criminal check will be required
- Must have prior experience working as a personal assistant or in a similar capacity
- Experience using Slack and project management tools like Click Up a bonus
- Experience within the construction/design/contracting industry a bonus
Please submit a resume and cover letter outlining your background, strengths, weaknesses, and hobbies.
**Job Types**: Full-time, Part-time, Permanent, Freelance
Part-time hours: 25 per week
**Salary**: $22.00-$27.00 per hour
**Benefits**:
- Casual dress
- Dental care
- Extended health care
- Flexible schedule
- Paid time off
- Vision care
- Work from home
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Supplemental pay types:
- Overtime pay
Application question(s):
- Do you live in the Vancouver, Canada area?
**Experience**:
- Assistant: 1 year (required)
**Language**:
- English (required)
Work Location: In person
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