Records & Information Management Assistant

7 days ago

Burnaby, Canada BC Hydro Full time

Powered by water... and by people like you

Providing clean electricity to 4 million customers takes a diverse workforce and that’s where you come
in. We need your talent to help us build major projects to meet growing demand. To help our
customers find clean energy solutions for their homes and businesses and to be ready to respond
during storms and outages to keep our system reliable.

Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards a
solution to climate change while safely providing clean, affordable electricity to our customers.

We offer a healthy work life balance, training opportunities and career progression. We're proud to be
ranked as one of B.C.'s Top Employers and one of Canada's Best Diversity Employers. Join us as we
build an even cleaner B.C.

**JOB DESCRIPTION**
**Duties**:

- Responsible for maintaining information in accordance with business requirements ensuring

Freedom of Information Act (FOI) and International Standards Organization (ISO) compliance is
met.
- Under the direction of a manager or project team, performs a variety of research and

documentation duties such as developing a basic knowledge of issues related to a designated
project; researching and identifying potential sources of information; gathering and preparing
background information; drafting correspondence and presentations for staff; reviewing
information and preparing summaries of reports, studies documents and other material
highlighting key project issues.
- Analyzes, assesses and verifies information for accuracy; issues classification numbers and

maintains current version of classification systems. Monitors filing activity to ensure information is
correctly indexed and filed; applies retention and scheduling information to records. Guides staff
with correspondence distribution.
- Assesses customers' information management needs are met through the document and

records management practices.
- Provides staff with guidance and ensures information management practices are followed.

Identifies, plans and conducts training sessions to staff on the use of electronic and paper
information systems and utilization; provides one-on-one coaching/training as required.
- Oversees central repositories ensuring information signed out is returned, including conducting

regular quality checks and audits.
- Researches, creates and maintains electronic records system information, including scanning

and optical character recognition. Maintains an automated information management system.
- Supports the collection, organization tracking and retrieval and image management of

automated and non-automated documents.- Acts as the "first-line" gatekeeper of electronic documents and records. Verifies information

transitioned as a formal record is correct and in accordance with corporate guidelines.- Provides guidance to client organizations regarding preparation of records for off-site transfer;
reviews records storage lists for accuracy; arranges for the transfer of physical information to an
- off-site records facility.- Provides technical guidance and assistance to staff to enable them to maintain their websites or

web pages; presents formal and informal training and demonstrations; develops and recommends
- various methods to improve website quality and effectiveness.- Performs a variety of website maintenance duties such as: writing, editing, updating, formatting

and creates new and revises existing web pages and features.- Maintains currency with new or emerging internet/intranet information and technology.
- Performs duties of a minor nature related to the above duties which do not affect the rating of the

job.**Qualifications**:
***
- High School graduation supplemented with records management courses recognized by the

Association of Records Managers and Administrators. Advanced working knowledge of inter/- Approximately two years relevant experience within an engineering environment, and a minimum
- of 1 year experience in website administration that includes a demonstrated applied knowledge of
- internet technology. Web page creation and coding, editor and authoring software, graphics,
- scripting languages, website media and management, organizing and control mechanisms.
- Experience with personal computer, internet/intranet operation and providing customer service in
- a large complex organization is preferred.- Satisfactory performance on the job requires approximately 12 months to acquire additional

knowledge/skills necessary to perform full scope of the job.**ADDITIONAL INFORMATION**
***
**This position is affiliated with the Movement of United Professionals union (MoveUP/COPE).**
- This is a full-time temporary (FTT) opportunity for approximately 12 months.
- Although this is a remote job, the employee is still required to come in minimum once a week

and also for additional meetings that may take place. The employee can be requested to come in
to the office.
We're alwa

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