Records Information Specialist I

4 months ago


Burnaby, Canada SCI Shared Resources, LLC Full time

Our associates celebrate lives. We celebrate our associates.

Consider the possibilities of joining a Great Place to Work

This entry-level role is to perform detailed reviews of property records; reading, analyzing and interpreting contracts, legal documents and other records to establish ownership/rights of property. Compares various data to ensure all critical information is recorded. Applies proven problem-solving skills to reconcile discrepancies between multiple record sources.

**JOB RESPONSIBILITIES**
- Reviews multiple data fields including name, address, date and other critical information for completeness and accuracy
- Responsible for data entry of reconciled and reviewed critical information listed above and other vital statistics
- Reconciles discrepancies between multiple record sources
- Utilizes superior attention to detail to identify variances in location records including ownership, dates and transfers
- May physically retrieve records from various locations (vaults, shelves, file cabinets, attics, basements, etc.) to perform daily tasks
- Assists with quality assurance and some analysis of Excel spreadsheets
- Assists with property verification walks with location maintenance representative
- Performs quality reviews of completed reconciliation work
- Maintains reconciling accuracy of 75% or greater for location
- Completes annual company training requirements
- Manages workload and provides summary reports to management when necessary
- Adapts to changing work requirements and environment as needed
- This is not intended to be an all-inclusive list of the essential functions or duties related to this job

**MINIMUM** **Requirements**

**Education**
- High school diploma or equivalent

**Certification/License**
- Valid state driver’s license in good standing

**Experience**
- Six (6) months applicable reconciling work experience in area requiring strong attention to detail
- Lean experience a plus

**Knowledge, Skills and Abilities**
- Strong problem solving abilities
- Proficiency in Microsoft Word, Excel and Outlook
- Highly detail-oriented with a careful eye for quality control and presentation of work
- Self-motivated and driven to produce results within tight deadlines and with maximum quality within allowed time constraints
- Strong verbal communication skills; ability to articulate project status as needed

**Work CONDITIONS**

**Work Environment**
- Work indoors during all seasons and weather conditions
- Comply with Corporate dress code policy

**Work Postures**
- Sitting continuously for many hours per day, up to 6 hours per day
- Climbing stairs to access buildings frequently

**Physical Demands**
- Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage
- Ability to ascend/descend step-ladders to retrieve files from ground floor and top shelves of vaults, often in tight spaces
- Ability to move bankers boxes of files up to 50lbs
- Keen vision required to read historical documents/images (paper & electronic) and obtain key pieces of information, transcribing them accurately into electronic spreadsheet

**Work Hours**
- Working beyond “standard” hours and overtime as the need arises
- Travel not required

Postal Code: V5G 3M1

Category (Portal Searching): Administration and Clerical

Job Location: CA-BC - Burnaby

Job Profile ID: C00782

Time Type: Full time



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