Personal Assistant

7 months ago

Toronto, Canada Marcatus QED Full time

**Reports to**:Executive Assistant

**Outcomes**:

- Supporting a senior executive with personal duties, bridging office/home
- Working with office and household teams to ensure executive is on schedule/all activities are running smoothly and on time
- Being able to take charge and offer solutions/anticipate any change in plans
- Providing a range of options, solutions, choices, and possibilities to help design the ideal environment/lifestyle/activity

**Job Duties/Responsibilities**:

- Assisting in keeping CEO on schedule and on task with meetings and appointments; coordinating with Executive Assistant and other members of the household
- Able to anticipate needs, see the big/small picture as well as be discreet at all times.
- You are a solutions-oriented individual with exceptional interpersonal skills.
- General household duties as assigned; gather lunch, personal errands, etc.
- Overseeing the running of the home, including but not limited to, organizing external contractors and maintenance;
- Addressing tasks as they arise, such as researching vendors, vehicle maintenance, decor or furniture, etc.
- Property management duties (i.e. overseeing contractors or maintenance for properties, collecting rent cheques, etc.)
- Ability to drive longer distances to additional sites as needed (within Ontario)
- Gifting: research, gift-buying and planning for birthdays, special occasions, corporate gifts, etc.
- Event Planning: ability to help budget, organize, and decorate for special events (caterers, wine list, entertainment, etc.)
- Researching, booking and arranging travel, transport and accommodation.

**Personal Attributes**:

- Character and Culture: Relatable and engaging personality, enjoys working with others, and has strong written and verbal communication skills.
- Attention to Detail: You are obsessed with making sure every piece is where it needs to be and can't let something go until you know it's perfect.
- Prioritization and Efficiency: Internal strong sense of urgency, you can determine what to focus on first and can work both quickly and efficiently to maintain multiple deadlines. You keep on top of all tasks and know how to organize and maintain them all.

**Qualifications and Experience**
- Prior experience in personal assisting - senior level executive experience preferred
- Flexible with working outside of regular business hours (available on evenings and weekends)
- Excellent verbal and written communication skills (fluent in English)
- Must be able to lift heavy items (up to 40 lbs.)
- Highly organized, able to prioritize and multi-task in a busy, fast-paced environment (time management)
- Self-sufficient, proactive problem-solver with attention to detail
- Self-motivated, able to work independently and as part of a cohesive team
- Must be comfortable dealing with individuals at all levels of an organization
- Proficient in MS Office

**Must have**:

- Driver's License Education and Certifications
- Minimum education required: University Degree or College Diploma
- Ability to drive, clean driving record and a reliable vehicle
- We thank all applicants for their interest, but applicants must be: a Canadian citizen, or permanent resident and have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations._
- _

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