Office Manager
2 weeks ago
Work Term: Temporary
- Work Language: English
- Hours: 42 hours per week
- Education: Bachelor's degree
- Experience: 5 years or more
- Political science and government, general
- Business administration and management, general
- Logistics, materials, and supply chain management
- or equivalent experience
- ** Asset languages**:
- Russian
- Ukrainian
- ** Work setting**:
- Private sector
- Willing to relocate
- Relocation costs covered by employer
- Bank or caisse populaire
- ** Tasks**:
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Oversee and co-ordinate office administrative procedures
- Monitor and evaluate
- Oversee payroll administration
- Manage administrative programs at Canadian missions abroad
- Manage contracts
- Organize and maintain procedures for the keeping of records
- Participate in staff meetings
- ** Supervision**:
- 1 to 2 people
- ** Certificates, licences, memberships, and courses**:
- First Aid Certificate
- ** Computer and technology knowledge**:
- Workday
- MS Project
- SharePoint
- Spreadsheet
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Database software
- ** Travel bookings**:
- Business travel
- ** Security and safety**:
- Basic security clearance
- Enhanced reliability security clearance
- Confidential security clearance
- Criminal record check
- ** Transportation/travel information**:
- Own transportation
- Vehicle supplied by employer
- Willing to travel
- Willing to travel regularly
- Valid driver's licence
- Travel expenses paid by employer
- ** Work conditions and physical capabilities**:
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- ** Personal suitability**:
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
- Adaptability
- Integrity
- Team player
- ** Screening questions**:
- Are you available for the advertised start date?
- Are you currently a student?
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you have previous experience in this field of employment?
- What is your current field of study?
- What is your current level of study?
- ** Health benefits**:
- Dental plan
- Health care plan
- Paramedical services coverage
- Vision care benefits
- ** Financial benefits**:
- As per collective agreement
- Gasoline paid
- Life insurance
- Mileage paid
- Pension plan
- Registered Education Savings Plan (RESP)
- Registered Retirement Savings Plan (RRSP)
- ** Long term benefits**:
- Maternity and parental benefits
- Tax-Free Savings Account (TFSA)
- ** Other benefits**:
- Free parking available
- Learning/training paid by employer
- On-site recreation and activities
- Other benefits
- Paid time off (volunteering or personal days)
- Transportation provided by employer
- Parking available
- Wellness program
- ** Support for newcomers and refugees**:
- Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
- Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
- Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
- Supports newcomers and/or refugees with foreign credential recognition
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
- **Support for Veterans**:
- Participates in a government or community program or initiative that supports Veterans
- Offers mentorship, coaching and/or networking opportunities for Veterans
- Provides awareness training to employees to create a welcoming work environment for Veterans
- Assists with immediate transition needs of Veterans (for example: relocation, housing, etc.)
- Offers workshops, counselling services or other resources to help Veterans navigate their transition into the civilian workforce (for example: adapting to different organizational structures)
- Supports Veterans in translating their military skills and experience into the language of the civilian job market
- **Support for Indigenous people**:
- Offers mentorship, coaching and/or networkin
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