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Office Assistant

4 months ago

Vancouver, Canada Port of Vancouver Full time

**BE PART OF THE TEAM THAT BRINGS THE WORLD TOGETHER**
**Career Opportunity: Office Assistant (On-Call)
**Join an organization that plays a critical role in Canada’s economy. At the Vancouver Fraser Port Authority, we focus on doing the incredible work it takes to become the world’s most sustainable port.

The Vancouver Fraser Port Authority is responsible for the stewardship of the Port of Vancouver, Canada’s largest and most diversified port. Our mandate as a Canada Port Authority, as set out by the Canada Marine Act, is to enable Canada’s trade objectives, ensuring goods are moved safely and responsibly through the Port of Vancouver. That means providing infrastructure and ensuring the safe and efficient movement of marine traffic and cargo within the port. It also means we carry out reviews of proposed activities and developments on federal port lands and waters to determine whether a project can go ahead without impacts to the environment and community that cannot be mitigated.

We are passionate about the work we do and what it contributes to our local communities, the region and our country. This is reflected in our values of collaboration, continuous improvement, accountability and customer responsiveness.

Be a part of a team that advances initiatives to promote economic prosperity through trade, a healthy environment and thriving communities for the future generations of Canadians. It’s a workplace where the intrinsic value of your contribution to help foster the continued growth of the Canadian economy becomes a tangible reality. Bring your unique strengths, perspectives and experiences to the port authority and join us in charting a course toward a sustainable future.

The Office Assistant will perform bilingual reception and switchboard duties and to perform a variety of duties in support of office administration.

Accountabilities
- Receives and replies to queries from general public and various agencies. Provides information within scope.
- Registers visitors and issues temporary security passes in accordance with processes and procedures.
- Receives all incoming mail and deliveries and performs tasks associated with distribution of such to staff. Handles all outgoing mail.
- Assists departments with processing required documentation for out of country shipments.
- Ensures the office supply room is tidy and organized with an adequate amount of office supplies and stationery.
- Fills out on line purchase requisitions for ordering supplies through corporate vendor, and delivers or unpacks and shelves supplies received. Verifies packing slips to goods received to ensure the billing is accurate.

Specific Competencies
- Must have acceptable grooming and work habits fitting the position and possess an excellent command of the English language.
- Must have a courteous and pleasant telephone manner, with the ability to communicate tactfully and positively with all contacts, both internal and external.
- Must be a team player with excellent interpersonal and organizational skills along with the ability to maintain accurate and timely work output is essential.
- Must be able flexible and adaptable to meet a variety of working conditions.
- Good memory is also essential.

Education & Experience
- High school graduate with a minimum of six months of related experience, including completion of receptionist/telephone technique training.
- Ability to speak French fluently is an asset.

Marine Transportation Security Clearance

The incumbent must obtain and maintain a valid Marine Transportation Security Clearance as this position is required to access restricted areas/information as defined by the Marine Transportation Security Regulations.
- The health and safety of our employees is a priority, and the Vancouver Fraser Port Authority is committed to ensuring a safe workplace. Vaccinations, in combination with other preventative health and safety measures, offer the best available protection against COVID-19 and that is why port authority employees are required to be fully vaccinated against COVID-19. Providing proof of vaccination against COVID-19 is a condition of employment.The Vancouver Fraser Port Authority offers a competitive total compensation package including an earned time off program.

This work is Canadian based employment and expected to be performed from our Vancouver office location.

Please note this posting will remain open until filled.
- At the port authority, we are dedicated to employment equity and a workplace reflective of the diversity of our port community. _